Event Location, Days & Times The Ann Arbor Summer Art Fair Wednesday, June 16 Friday, July 18, 10 am 9 pm & Saturday, July 19, 10 am 6 pm

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1 The 45th Ann Arbr Summer Art Fair Sunshine Artist Magazine Tp 100 Fine Art Fair Prduced by The Guild f Artists & Artisans July 16-19, 2014 Ann Arbr, MI Shw The Ann Arbr Summer Art Fair is ne f fur fficial partner fairs that cmprise the awardwinning and highly respected Ann Arbr Art Fair. Mre than 600,000 peple attend the event each year. The Summer Art Fair is lcated in the heart f Ann Arbr stretching frm its charming dwntwn t the campus f University f Michigan. The Summer Art Fair has 375 artist bths, art demnstratins and lively entertainment. It cnsistently appears in Sunshine Artist Magazine s annual best shws listing. In 2013, it was ranked #14, earning the highest ranking f the fur partner events. Imprtant Shw Infrmatin: Please review the applicatin prcedures, the event calendar and the Exhibitin Standards and Rules. If yu have any questins, please cntact The Guild at r inf@theguild.rg. Event Lcatin, Days & Times The Ann Arbr Summer Art Fair Wednesday, June 16 Friday, July 18, 10 am 9 pm & Saturday, July 19, 10 am 6 pm The Ann Arbr Summer Art Fair is lcated n Main Street between Hurn & William streets in dwntwn Ann Arbr, MI, and n State Street between William & Madisn streets, adjacent t the campus f the University f Michigan. Bth Fees $675 - $ x 10 bth fee $ x 13 bth fee $ x 17 bth fee $75 Crner fee (Nte: A bth crner allws fr access t either the right r left side f the bth and the pen side is between eight and ten feet frm the next bth; a crner may r may nt be at the end f a rw r street. A very limited number f duble bths are available.) Page 1 f 7

2 Eligibility Artists in fine art and fine craft disciplines are invited t apply. Please review the Exhibitin Standards t help determine the eligibility f yur specific artwrk. Security & Artist Parking Overnight, prfessinal security will be prvided n Tuesday, Wednesday, Thursday and Friday. There is ample artist parking available; detailed parking infrmatin will be available n the Guild s web site, in advance f the event. Electricity Electricity is available in mst lcatins. Hwever, bths n Liberty may nt have access t electricity in Please cntact the Guild fr additinal infrmatin, r inf@theguild.rg. Generatrs are nt allwed. Timeline Please review the event calendar. If yu cannt apply nline, please cntact The Guild fr additinal ptins and fees, The timeline is subject t change. Nv 13 Jan 31 Feb 11 Feb 14 Mar 11 Apr 7 Jun 2 Jun 2 Jul 15 Jul Online applicatin pens Online applicatin deadline Jury Jury results ed Cntract mailed Cntract/fees* due Cnfirmatin packet ed Final day t cancel with refund (less $50 admin fee)** Artist set up Ann Arbr Summer Art Fair *Payment plans available fr Guild members ** Cancel up t and including deadline, fee is refunded t artist, less $50 administratin fee. Cancel after deadline, n refund is given. Online Applicatin Prcedures fr the Ann Arbr Summer Art Fair Cmplete applicatin frm at Submit fur (4) wrk images and ne (1) bth image with wrk displayed. If yu are applying in tw r mre categries, please submit an applicatin fr each medium. If yu are applying in a nn-jewelry categry but wish t exhibit jewelry in yur medium, please submit a separate applicatin fr jewelry. Fr example, yu wrk in ceramics and wish t display yur handmade ceramic jewelry within yur bth. Please nte in yur Artist Statement that yu are applying in a nn-jewelry categry but wish t shw a small amunt f jewelry in yur bth. Submit applicatin fee (see fllwing infrmatin). Page 2 f 9

3 Applicatin fees: Nn-Guild members: $45 (Fee includes annual Guild membership; the Ann Arbr Summer Art Fair is reserved fr members nly -- yu must be a Guild member t exhibit. Fr additinal infrmatin regarding membership privileges and respnsibilities, please cntact the Guild.) Guild Members: Free* *Guild Members wh are in gd standing. If yu are unsure f yur membership status r eligibility, please cntact The Guild, , ext. 101, r inf@theguild.rg. Deadlines Applicatins will be accepted nline until midnight EST, January 31, Applicatins received after the deadline will be subject t a $25 late fee. If yu are unable t submit an nline applicatin, please cntact The Guild fr additinal ptins and fees, , ext Imprtant Infrmatin By applying t Guild shws, the artist agrees t and cnfirms the fllwing items: 1) The artist is respnsible fr the design and executin f his r her artwrk accrding t The Guild s Exhibitin Standards; 2 ) The artist has read, understands and will abide by The Guild s Exhibitin Rules; 3) the artist understands that The Guild f Artists & Artisans is nt liable fr lss r damage t artwrk r persnal injury; 4) Artists will nt be part f any legal actin against The Guild r its persnnel; and, 5) Artists understand and agree that The Guild may use images f their artwrk in advertising and prmtin. Guild Shw Features Extensive advertising and prmtin Prfessinal and respectful art fair staff Well-prvisined artist hspitality tents and water delivery Negtiated special rates fr artists in nearby htels and mtels Friendly bth sitters and set-up, tear-dwn helpers Prfessinal, vernight security 100 free prmtinal pstcards Exhibit Terms and Cnditins Exhibitin Standards 1. All wrk must be the riginal design f the artist; the essential wrk required t make each finished piece must be dne by the artist. The artist is expected t be the majr cntributr f the time required in the essential prductin f the wrk. Helpers r assistants d nt replace the artist in the prductin f a piece. They are permitted t assist in the nn-essential and mre mundane prcesses that g int the prductin f a Page 3 f 9

4 finished piece. The nly exceptins allwed are defined in Exhibitin Standards #2. 2. N mre than 25 percent f the wrk in an exhibitr s bth may be reprductins; this plicy applies t all media. Each piece must be clearly marked with the wrd reprductin. Exhibitrs must use the wrd reprductin ; ther terms, including print, may nt be used t refer t a reprductin. The presentatin f the reprductins must play a visually subrdinate rle t the entirety f the exhibitr s display. Reprductins f the artist s wn riginal wrk are the nly reprductins allwed within the artist s bth. Determinatin f what cnstitutes an riginal r a reprductin is determined by The Guild f Artists & Artisans. The decisin f The Guild is final. 3. All wrk must be safe, nn-txic, and fit fr its intended use. If any wrk requires special r limited use, this will be fully disclsed and explained t the public. 4. Any cmmercially prduced parts used in a wrk must play a subrdinate rle and may nt be sld separately. 5. A mass-prduced, cluttered r cmmercial appearance t an artist display is nt permitted. Limited multiples f items may be displayed where clr and size are varied and are required t shw clearly the range f items available fr sale t fair attendees. Hwever, if the display presents an verwhelming number f multiples resulting in a cmmercial appearance, as determined by the Standards Cmmittee, n-site adjustments will be requested and cmpliance will be required. 6. The artwrk exhibited by the artist at the event must match the quality and balance f the images submitted t the event jury. The artwrk exhibited at the event by the artist must als match the scpe and vlume f the images submitted fr the event jury. An artist is nt permitted t submit images presenting cmplex and detailed artwrk but cme t the event with a large quantity (mre than 15 percent f the wrk displayed) f simple wrk. If artists wish t display a large quantity f simple wrk, it must be presented in the same prprtin as presented in the jury images. Nte: The Guild understands that small wrk can be an imprtant and essential sale item fr an artist, therefre, an artist may display up t 15 percent f small wrk withut a separate review r jury image. The small wrk must be clearly shwn in the artist s bth image. In additin, it is als understd (and encuraged) that experimentatin with new wrk is part f the creative prcess. Ten percent f an artist s display may be devted t new wrk, withut a separate review r jury image, if the new wrk is within the same medium and if the new wrk is f cmparable quality t the artwrk presented in the artist s review r jury images. Exemptins If an artist believes his r her wrk transcends these standards, the artist is welcmed t apply t The Guild s Standards Cmmittee fr determinatin f eligibility. The request must be made in writing at least 60 days prir t the fair fr which the determinatin is requested. There is n guarantee that an exemptin will be granted. The decisin f The Page 4 f 9

5 Guild is final. Acceptability f Specific Wrk In an effrt t help artists determine whether their specific artwrk cmplies with the event s Exhibitin Standards, the event has prepared the fllwing list f artwrk that des nt meet the requirements. This list is a guideline t help artists determine whether r nt their artwrk is eligible; it is neither exhaustive, nr is unacceptable wrk limited t the items listed. Ineligible wrk includes but is nt limited t: Jewelry Cut cin jewelry Enamels n manufactured representatinal cpper shapes Jewelry made f manufactured cmpnents Jewelry made frm flatware Cmmercial beads. Beads must be made by the artist. There are nly tw exemptins t this rule: 1. If the beads are nt made by the artist, they must clearly play a subrdinate rle in the finished piece; and, 2. The requirement that beads must be made by the artist des nt apply in the technique knwn as bead weaving; hwever, cmmercial bead weaving kits are nt permitted. Stud earrings in cmmercial settings Pearls whether in necklaces r bracelets. Nte: Simple-strung r hand kntted-strung pearls are nt eligible even if the pearls have been simple-strung r hand kntted-strung by the artist. Pearl necklaces and/r bracelets may be included if they have an rnament r fastener that is bth intricate and a fcal pint f the piece, handmade by the artist and is f greater value than the piece frm which it is hung r attached. Drilled pearls r pearls that have been altered, but nt by the artist, are nt eligible; such pearls are cnsidered t be purchased beads and are subject t all purchased bead rules. Pearl earrings are permitted as lng as the setting has been designed and handmade by the artist. Clthing T-shirts, sweat shirts, hats, and ther cmmercially manufactured clthes, n matter hw embellished by the artist Manufactured belt buckles sld separately frm the belts Other Manufactured tiles with a design as a majr cmpnent f the piece Enamels n manufactured representatinal cpper shapes Cmmercially made glassware, flatware r serving pieces n matter hw embellished by the artist Dried flwers, in grups, arrangements, r buquets Wreaths Page 5 f 9

6 Anything made in a cmmercial mld, in any medium Anything made using a cmmercial kit, in any medium Tle painting Dugh art Cuntry crafts CDs and tapes Fd Exhibitin Standards Vilatins Vilatins f the Exhibitin Standards will be handled by the Standards Cmmittee and designated Guild Staff. At all Guild fairs, every attempt will be made t infrm artists as sn as pssible f vilatins by issuing a Standards Warning. This warning gives the exhibiting artist a chance t crrect the prblem withut penalty as lng as the crrectin is immediate. If the prblem is nt crrected r if the vilatin is a cntinuing prblem, the artist will be subject t strnger cnsequences that may include lss f exhibiting privileges and/r being required t clse his r her bth immediately and vacate the bth space at the end f the event day. If the Cmmittee is nt able t reslve a prblem during the fair, the Cmmittee will review the situatin and determine any necessary actin fllwing the event. The Standards Cmmittee will make a gd faith effrt t infrm artists f any ptential standards prblems and what steps t take t crrect the prblems fllwing the Standards Review r the event jury. Hwever, it is the respnsibility f the artists t cmply with the Exhibitin Standards. There are tw exhibitin standards that are cnsidered t be invilable under any circumstances: 1. Engaging in buy-sell practices, that is, buying the wrk dne by anther and selling it as yur wn; r 2. Selling cmmercially prduced reprductins f the wrk f anther artist. If it is discvered that an artist has engaged in either f these practices, that artist will lse event exhibiting privileges immediately and permanently. Exhibitin Rules RULE 1: Exhibitrs must cmply with all lcal rdinances, regulatins, and rules. These rules include but are nt limited t: Fire lanes shall nt cntain strage r any ther bstructins. Walk-thrugh sidewalk-street cnnectins shall nt cntain strage r any ther bstructins. Vehicles are nt permitted within the barricades during fair hurs. All bth material, tarps and ther cverings shall be fire-retardant r fire resistant. Open flames are nt allwed. N gasline, kersene r mtr ils are permitted in the fair area. Page 6 f 9

7 RULE 2: Bth spaces may nt be transferred r therwise reassigned by the artist. RULE 3: By ne hur prir t fair pening n the fair s first day, artists must have claimed (by their presence, r [if necessary] by phne) their bth space, therwise their space may be resld with n refund issued. RULE 4a: Exhibitrs must be present at the fair n less than 60 percent f each day. If the exhibitr is fund t be in vilatin f this rule, the exhibitr s bth must clse immediately and remain clsed until the exhibitr returns t the bth. RULE 4b: Exhibitrs (and/r their artwrk) cannt take part in any ther Ann Arbr Fair (fficial r therwise) which runs cncurrently with the Guild s Ann Arbr Summer Art Fair. If an exhibitr is fund in vilatin f this rule, the exhibitr will be required t clse his r her Ann Arbr Summer Art Fair bth immediately, vacate the bth space at the end f the event day, and frfeit all bth fees. RULE 5: Bth structure and display must nt exceed the limits f the assigned space. Artwrk hanging frm display panels will nt bstruct, r blck clear and free passage. If yur artwrk is hazardus, r interferes with yur neighbr yu will be asked t remve it. Bth substructure must nt impede water flw. RULE 6: Bth hlders may share their space with n mre than ne ther membership hlder. RULE 7: Picture I.D. is required fr fair registratin, and must be presented upn the request f Rules Cmmittee members r Guild staff at any time during the fair. RULE 8: Unless artists are fficially ntified f a fair emergency, bths must be pen at the fair starting time and nt clse befre the fair clsing time. Artists cncerned with their persnal safety may clse. Artists are expected t repen as sn as the dangerus situatin has ended. RULE 9: All Strage must be neatly cncealed within the bth structure. If the exhibitr is fund t be in vilatin f this rule, the exhibitr s bth will be required t clse and remain clsed until the strage issue is crrected. RULE 10: Signs advertising sales r markdwns are prhibited. RULE 11: Pets are prhibited n the fair site. Service animals are permitted. RULE 12: On-site cnsumptin f alchlic beverages during fair hurs is prhibited. RULE 13: N debris may be left behind after tearing dwn. Rule 14: Rude, bscene r abusive language and/r threatened, actual physical restraint and/r abuse f anther Guild member, Guild staff r general public are prhibited. Page 7 f 9

8 Rule 15: There are specific chair and table rules fr the Ann Arbr Summer Fair: 1) N tables r chairs are permitted utside the bth structure n bth Main and Liberty streets; 2) Fr State street, each bth is allwed tw chairs and ne table, the table and chairs must be directly behind and adjacent t the bth, the table may nt exceed 24 x 24, n visible strage is allwed within r n the table. The rule regarding the placement f chairs and tables may vary in each Guild event and/r may vary thrughut the layut f a specific event. Exhibitrs are required t adhere t the chair and table regulatins established fr the Guild event in which they are participating. RULE 16: Use f sidewalks and planters is strictly prhibited. Abslutely n items f any kind are allwed n University prperty. Bths, chairs, tables and strage must be cntained within the artist s assigned street space (see Rule 15). RULE 17: Overhangs are nt permitted n the fire lane side f yur bth (street side). Overhangs are permitted (1) n State Street bths n the sidewalk side, (2) in the rear f Main Street bths, s lng as the verhang des nt extend ver the sidewalk, and (3) n crner bths n any street, the verhang t extend int the pedestrian aisle nly. Overhangs may nt exceed 30, must be at least 80 abve the curb and may nt interfere with any ther exhibitr s bth r the traffic flw, r be used fr display, signs, etc. RULE 18: Demnstratins are allwed within the assigned bth space. All ther requests are decided n a case-by-case basis by the Rules Cmmittee. RULE 19: Sabbaticals may be taken every ther year. A sabbatical is available nly t preserve a cntinuing space hlder s privilege t return t his r her space the fllwing year. Sabbaticals may nt be taken in cnsecutive years; a sabbatical may nt be taken t preserve a cntinuing space first assigned the year the sabbatical is requested. Rules Vilatins: Vilatins f the Exhibitin Rules will be handled by the Rules Cmmittee and designated Guild Staff. At all Guild fairs, every attempt will be made t infrm artists as sn as pssible f vilatins by issuing a Rules Vilatin Warning. This warning gives the exhibiting artist a chance t crrect the prblem withut penalty as lng as the crrectin is immediate. If the prblem is nt crrected r if the vilatin is a cntinuing prblem, the artist will be subject t strnger cnsequences that may include lss f exhibiting privileges and/r being required t clse his r her bth immediately, vacate the bth space at the end f the event day, and frfeit all bth fees. Fr minr infractins, exhibitrs may receive pints fr the rules vilatins. Vilatins may be issued during r after a fair. Frm ne (1) t ten (10) pints may be assessed per vilatin. Accumulatin f ten (10) pints ver a three-year perid results in the suspensin f exhibiting privileges fr 13 mnths frm the fair date f the vilatin resulting in the ten-pint ttal. If the Cmmittee is nt able t reslve a prblem during the fair, the Cmmittee will review the situatin and determine any necessary actin fllwing the event. Page 8 f 9

9 Appeals: Exhibitrs have the right t an appeal in persn r in writing t the Rules Cmmittee after vilatin pints are given. The appeal must be made within 60 days f the date f the rules vilatin ntificatin letter sent frm the Guild ffice. Cancellatin Plicy/Refunds 1. In the event yu must cancel, please ntify The Guild immediately, by calling Nicle McKay at , ext Yu are als required t put yur cancellatin in writing and send r it t The Guild s Artist Relatins Directr, Nicle McKay, nicle@theguild.rg r The Guild, 118 Nrth Furth Avenue, Ann Arbr, MI If the cancellatin is made n r befre the last day t cancel with refund, yur bth fee will be refunded minus a $50 administratin fee, unless therwise nted. 4. There are n refunds n cancellatins made after the refund deadline, unless therwise nted. The Guild The Guild f Artists & Artisans is a nn-prfit, membership rganizatin f prfessinal artists. Established in 1970, The Guild s missin is t prmte cmmunity awareness, understanding and appreciatin f the visual arts and t maintain a supprt netwrk fr artists, which prvides educatinal, mentring and marketing pprtunities. The Guild is recgnized and valued fr its ability t shwcase independent artists, bringing their artwrk t the cmmunity via its juried fine art and fine craft fairs. It is a trusted surce fr artist and fairger alike. The Guild is best knwn fr its award-winning Ann Arbr Summer Art Fair. Fr infrmatin: Nicle McKay, Artist Relatins Directr The Guild f Artists & Artisans 118 N. Furth Avenue Ann Arbr, MI , ex. 101 nicle@theguild.rg Page 9 f 9