Supervisor of Elections j, **,., a Mark Andersen

Transcription

1 Supervisr f Electins j, **,., a Mark Andersen " Bay Cunty O Phne: W. 11s' Street baysuper@bayvtes.rg Fax: Panama City, FL Cell: September 5, 2018 The Hnrable Je Grammer Bay Cunty Judge Canvassing Bard Chairman 300 East Furth Street Panama City, FL The Hnrable William Dzier Cunty Cmmissin Chairman Canvassing Bard Member 840 W. 11* Street Panama City, FL Attrney Michael Burke Canvassing Bard Legal Cunsel 1625 Panama City Beach Parkway Panama City Beach, FL Dear Canvassing Bard Members: Enclsed is the recmmended as required by legal and Supervisr f Electins needs fr the upcming 2018 General Electin. If yu have any questins r cncerns, please cntact my Chief Operatins Deputy Nina Ward at (850) Respectfully, Mar dersen Sup rvisr f Electins, Bay Cunty Canvassing Bard Member Enclsure: 2018 General Electin Page 1 f REV E 07/21/14

2 TueSday NOTE All Canvassing Bard Meetings will be cnducted at the SOE Office 830 W. 11th Street Panama City, FL Department f State Ntice: Ntice f electin at least 30 days prir t the beginning f qualifying, SOE web and twice befre April 16* in a newspaper f general circulatin. (FS ) Date t Publish: May 19* last date fr Secretary f State t have been published. Supervisr f Electins Office Ntice: Ntice f Public Testing sent t Plitical Parties by Supervisr f Electins fr entire 2018 electin cycle. Cunty level Candidates nticed during Qualifying (F.S (2)). Ntice required at least 48 hurs prir t public testing Date t Send: January 8* fr entire 2018 Electin Cycle. Supervisr f Electins Office Ntice: Ntify Flrida Divisin f Electins n later than the 30* day prir t the electin and shall designate an early vting area at each early vting site. (FS (1)@) Date t Send: Octber 86 fr 2018 General Electin. September 14th * 8:30 a.m. All vte by mail electin equipment used in the electin will be publically tested prir t vte by mail mass mailing. September 22nd (Must be sent by this date) * Mail vte by mail ballts t absent stateside and verseas unifrmed services vters and verseas civilian vters (F.S (4) (a) Mailed at least 45 day prir t the electin) * Supervisr will mail as early as pssible withut required ntice. Octber 2nd thrugh Octber 9th * Mandated time perid t mail vte by mail ballts t all vte by mail vters as well cntinue stateside and verseas unifrmed services vters and verseas civilian vters. * Mailing cntinued daily until the 4* day prir t electin, last day t mail any ballt. Octber 9th (E S (4) (b)) 35th & 28* day prir ending 6th day prir last day t register fr the General Electin (Bk Clsing) * 29 days prir t electin (F.S ) Page 2 f REV E 07/21/14

3 Mnday Begins Canvassing Canvassing Begin Daily 7 Octber 17th thrugh Octber 18th Thursday * 8:00 a.m. t 8:30 a.m. Bard Orientatin Meeting * 8: 30 a.m. t 5: 00 p.m. Bard fficially cnvenes fr public testing which includes all aspects f the General Electin. (F.S (2), n any day nt mre than 10 days prir t the cmmencement f early vting as prvided in ) The Canvassing Bard Members may designate a representative fr testing (F.S (2) & ) All Electin Equipment used in electin shall be publicly tested per Bay Cunty Supervisr f Electins. Octber 22nd thrugh Octber 23rd * 8:30 a.m. t 5:00 p.m. canvassing f vte by mail ballts (FS , day befre the electin.) a.m. n the 15th Recnvene each day, if determined t be required at end f each prir day Octber 23rd thrugh Octber 27th (Sample Ballts Sent prir t Early Vting) * Must be published r sent n less than 7 days prir t the electin (F S (2)). Octber 27th thrugh Nvember 3rd (EARLY VOTING) (Canvassing Bard Members must be n call in case f emergency) * 7:00 a.m. t 7:00 p.m. Early Vting (E S th day prir t an electin ending the 3rd day prir t an electin. Minimum 6 hurs/maximum 12 hurs per day, time determined by Supervisr felectins) Octber 31st * Last day t receive a vte by mail ballt request, 6* day prir t electin (F.S ) Nvember 2nd * Last day t mail all vte by mail ballts requested, 4* day prir t electin (F.S ) Page 3 f REV E 07/21/14

4 ThurSday Recnvene Recnvene Recnvene Recnvene N (Rule Nvember 4th * 1: 00 p.m. until cmplete t cntinue canvassing vte by mail ballts and prepare Early Vting data files. N results shall be available. (F S , Divisin felectins Opinin DE 1010 all results fr early vting and vte by mail must be available within 30 minutes fclse fplls) Nvember 6th General Electin Day (F.S ) (All Canvassing Bard Members must be n call frm 6: 00 a.m. until Preliminary Results are made available t the Department f State.) *** (Bard Majrity Required at 3:00 p.m.) * 3:00 p.m. until n later than 11: 59 p.m. t canvass remaining vte by mail ballts and prcess and reprt Preliminary Results t the Department f State (n prvisinal ballt results). * 7 p.m., deadline fr receipt f vte by mail ballts fr the General Electin (except fr vtes cast fr federal ffice n verseas vte by mail ballts which are pstmarked r signed and dated n later than the date f the electin and received n later than 10 days frm the date f the electin) ls 2.013, F.A.C, based n settlement agreement: United States vs. State fflrida et al., TCA [ N.D. Fla. Apr. 2, 1982]) (Federal Offices ONLY cunted) * Preliminary electin returns must be filed with the Department f State, beginning within 30 minutes after plls clse and in 45minute increments thereafter until all results (except prvisinal ballts) are cmpletely reprted. (F.S , n electin night) Nvember 7th * 9: 00 a.m. thrugh 12: 00 p.m. t cnduct verificatin f electin precinct by precinct f all mdem data cmpared t tabulatin tapes f electin. (F.S (b) and ) Nvember 8th thrugh Nvember 10th (Nn Deadline) * 5 p.m., deadline fr persns vting a prvisinal ballt t prvide evidence f eligibility t supervisrs (E S N later than 5 p. m. n the 2nd day fllwing the electin) * 5: 01 p.m. State. t prcess Prvisinal Ballts and file 1st Unfficial Results t Department f * Nn deadline fr filing 1st Unfficial Results t Department f State (FS , nn f the 4th day after a general r ther electin) later than Page 4 f REV E 07/21/14

5 Thursday Nvember 11th thrugh Nvember 15th (Determined by State if needed) (3:00 p.m. Deadline) * Canvassing Bard Members must be available in case f a recunt rdered by the Secretary f State r Cunty Canvassing Bard. * Recnvene t meet 3:00 p.m. deadline fr filing 2nd Unfficial Results t Department f State N later than 3 p.m. f the 9th day after the electin) (F S , Nvember 16th thrugh Nvember 18th (Nn Deadline) * 5: 01 p.m. Recnvene t prcess verseas ballts fr General Electin (Rule , 7A.C Ballt pstmarked r signed and dated n later than the date f the federal electin and received n later than 10 days frm the date f the electin) * Nn, deadline fr cunty canvassing bard fficial certificates t be filed with the Department f State (12th day fllwing the electin E S (2)) * Cunty canvassing bard t file a file Official Results with the Department f State and Cnduct f Electin Reprt (F S At the same time that the results fan electin are certified) * Autmated Audit f the vting systems (F.S , and Rule , F.A.C, 1mmediately fllwing the certificatin fthe Electin by the cunty canvassing bard) * Adjurn upn cmpletin and results sent t the Divisin f Electins. NOTE In accrdance with the Americans with Disabilities Act, persns needing a specific accmmdatin r an interpreter t participate in this prceeding shuld cntact the Bay Cunty Supervisr f Electins Office at prir t the scheduled event. This ntice shall be prvided t all Canvassing Bard Members and psted n website n less than 30 days prir t the electin. Page 5 f REV E 07/21/14