Request for Proposal: Wireless System

Transcription

1 Request for Proposal: Wireless System February 24, 2016 Elkhorn Public Schools Glenn Street Elkhorn, NE Erate Identifier: Cat2.2016Wireless 1

2 Table of Contents Overview Description of Project Product Specifications Implementation Maintenance and Support Pricing and Payment Structure Evaluation Process Discrepancies and Omissions Contingencies Vendor Questions and Clarifications...7 Appendix A: Building Locations...8 Appendix B1: Pricing Structure Secondary Schools...9 Appendix B2: Pricing Structure District Wide...10 Appendix C: Evaluation Rubric...11 Appendix D: Building Floor Plans

3 Overview Elkhorn Public Schools is seeking proposals for a wireless system, potentially at all district locations. (See Appendix A for list of physical addresses.) Exact locations included in the wireless system upgrade will be determined at time of signing a contract. Contract terms to be described later in this document. Top two Resellers may be asked to present their proposal to the district technology staff in person. All proposals must include a life-time warranty for access points after online diagnosis and RMA issuance. Implementation should be included as part of this RFP. Installation of the equipment will be completed by the district; equipment will be drop shipped to the dock at the location at Elkhorn Public Schools, Glenn Street, Elkhorn, NE Vendors will have 24 hours after vendor selection is announced to raise any questions. Questions will be addressed via the web site posting answers to all questions. The District will have the final authority to the resolution of all questions. All bidding vendors must be Erate eligible and file an FCC Form 498 and have an updated Form 473 on file to provide the services requested and must provide their SPIN number as part of this RFP. Proposals are due in either hardcopy or in electronic form (PDF format) on or before March 25 th, 2016 at 1:00 pm CST at Elkhorn Public Schools, Attn: Jason Harris, Glenn Street, Elkhorn, NE or ed to erate@epsne.org. ed proposal documents will be timestamped from the receiving computer. Proposal opening to be on March 25 th, 2016 at 1:00 pm CST at Elkhorn Public Schools District Office, Glenn Street, Elkhorn, NE. Questions should be addressed, no later than March 11th, to: Jason Harris Ph: erate@epsne.org Questions and Answers will be posted on district website ( by March 15th. 3

4 1.1 Description of Project. Elkhorn Public Schools is requesting proposals for a wireless system at all district locations. All building floor plans are attached (See Appendix D). Exact locations included in the wireless system upgrade will be determined at time of signing a contract. Generally, this RFP is requesting one AP per classroom with common areas such as gym to be served as identified on the floor plan diagrams. Classroom access point (AP) capacity is estimated at between IP requests to the network. All proposals must include access points and management software. The top two vendors may be asked to present their proposal to the district technology staff in person. Floor Plan Identification: CL...CLassroom identification CAxxxx...Common Area xxxx =number of IP addresses IE.: CA1000 would mean a common area requiring 1000 IP accesses 2.1 Product Specifications. The proposed solution must provide an intelligent Wireless solution that meets the requirements provided below. Your response should describe how your offering would meet these requirements. Vendors must provide clear and concise responses, illustrations can be provided where appropriate. Any additional feature descriptions for your offering can be provided, if applicable. Pricing Option A must be for ac Wave 2 access points operating in a 4x4 MIMO with 4 Spatial Streams Pricing Option B (Optional) for ac Wave 1 operating in a 3x3 MIMO with 3 Spatial Streams. Support 802AF/AT POE/POE+ not to exceed 22.5 Watts o All District switches currently support both 802.3AF/AT POE/POE+. Access Points must support dual concurrent, dual-band radios Access Points must be available with internal antennas unless otherwise specified. Please provide the following specifications for your product: o Maximum Transmit power of each radio o Over-the-air performance in Gbps o Number of LAN ports and capabilities including performance in pps. o Authentication and Accounting options, IE: Radius and Active Directory o Do the APs support an autonomous or semi-autonomous mode of operation? If yes, Please describe how the APs support encryption, security, filtering, RF Management and QoS without the dependency of a wireless appliance. The wireless management system may be hardware appliance, virtual appliance or cloud based, but must support the following o High-Availability, please describe o Centrally-deployed configurations and upgrades. 4

5 o Role-based differentiated user access connected to Microsoft Active Directory and third-party solutions such as but not limited to Facebook, Google, etc. o Critical real time applications through policy applied by user identification and/or group/vlan membership for proper Quality of Service (QOS) o AP RF Management must support automatic channel selection and transmit power controls. o AP RF Management must adapt to new channels based on user configurable signal-to-noise ratio and channel occupancy. o Ability to disable a single radio in an Access point individually from the management console. o Dashboards with drill down ability o Customized reporting for historical and real-time data o Interactive topology maps o Device views o Events logs o Device search functionality The Access Points (APs) must support the following: o Rate limiting at the AP per client and application. o Seamless roaming between wireless APs at OSI layer 2/3. Roaming should be transparent to user and running applications. o Load balancing and band-steering. o Plug and Play installation. o h for dynamic channel control o Access Points must support a minimum of 10 SSIDs (5 per radio). o e protocols including WMM, PEC and U-APSD. 3.1 Implementation Implementation and initial configuration must be included as part of the vendor s proposal. 4.1 Maintenance and Support Three (3) years of controller management software, included cloud-based if necessary, must be included in the proposal cost. Cloud licensing must be included in the proposal cost (Eligible for Erate funding). If lifetime warranty is included, this needs to be noted in the proposal. 5.1 Pricing and Payment Structure Vendors are required to breakdown the purchases by building as outlined in the table in Appendix B. Elkhorn Public Schools is seeking proposals for two different scenarios. 5

6 Appendix B1 is for deployment at the Secondary Schools and District Buildings only; district buildings are noted in Appendix A. Appendix B2 is for a district wide deployment at all district locations. Vendors are required to complete both Appendix B1 and Appendix B2 as part of their proposal. Contracts will be awarded only after receiving a funding commitment and decision letter from SLD or agreed upon by the district. This RFP will automatically become part of any contract awarded to a vendor. Once a contract is awarded, the total dollar amount is the responsibility of the district. The contract will define the 50% of installation complete amount. 30 days after contract signature 30 days after 50% installation complete 30 days after final testing completed 20% of contract 40% of contract 100% of contract 6.1 Evaluation Process Please refer to Appendix C for further details regarding the evaluation process 7.1 Discrepancies and Omissions Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns to Jason Harris, Elkhorn Public Schools, erate@epsne.org. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. This RFP and its addenda will be part of any possible future contract with successful vendor(s). 8.1 Contingencies This RFP should not be considered as a Contract to purchase goods or services, but is a Request for Proposal in accordance with the Terms and Conditions herein and will not necessarily give rise to a contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a contract based on the RFP response(s) that are pursued should Elkhorn Public Schools decide to do so. The purchase of said equipment will require an approval process which will not be complete until the noted Anticipated Award Date. Proposals stating that pricing is valid dependent upon availability and/or subject to prior sale will be considered as non-responsive. Completion of this RFP form and its associated Appendices are a requirement. Failure to do so will disqualify your RFP response submittal. Vendors must submit sealed RFP responses by the due date and time as specified herein. Electronic submissions will be accepted if create in PDF format and to erate@epsne.org by the due date and time as specified herein. Date and time stamp of receiving computer will govern all s. Vendors will be considered nonresponsive if the above requirements are not submitted as 6

7 requested. The Elkhorn Public Schools has the right to reject all submitted proposals and resubmit for new proposals through a revised RFP. 9.1 Vendor Questions and Clarifications. Questions should be addressed, no later than March 11th, to: Jason Harris Ph: erate@epsne.org Questions and Answers will be posted on district website ( by March 15th. 7

8 Appendix A Location of Secondary Buildings *District buildings not eligible for reimbursement via E-Rate Building Address Elkhorn High School (EHS) 1401 Veterans Drive, Elkhorn, Elkhorn South High School (ESHS) Blue Sage Parkway, Elkhorn, Elkhorn Middle School (EMS) 3200 North 207 th Plaza, Elkhorn, Elkhorn Ridge Middle School (ERMS) Marcy Street, Omaha, Elkhorn Valley View Middle School (EVVMS) 1313 South 208 th Street, Elkhorn, Elkhorn Grandview Middle School (EGMS) Grand Avenue, Omaha, Arbor View Elementary (AV) 204 th and Fort St, Elkhorn, Fire Ridge Elementary (FR) Farnam Street, Elkhorn, Hillrise Elementary (HR) Hopper Street, Elkhorn, Manchester Elementary (MN) 2750 North HWS Cleveland, Omaha, Sagewood Elementary (SW) 4910 North 177 th Street, Omaha, Skyline Elementary (SK) 400 South 210 th Stret, Elkhorn, Spring Ridge Elementary (SR) Shadow Ridge Drive, Omaha, West Bay Elementary (WB) 3220 South 188 th Avenue, Omaha, West Dodge Station Elementary (WD) California Street, Elkhorn, Westridge Elementary (WR) 3100 North 206 th Street, Elkhorn, District Office (CO)* Glenn St, Elkhorn, Student Services (SS)* Glenn St, Elkhorn, Teacher Training Conference Center (TTCC)* Glenn St, Elkhorn,

9 Appendix B1 (Secondary Schools and District Buildings Only) *District buildings not eligible for reimbursement via E-Rate TABLE 1: Secondary Schools and District Buildings Building Description Model Qty Unit Price Total School # AC Wave 2 (EXAMPLE) AP2 100 $2.00 $ Final Total *** If Vendor requires additional space to complete the proposal, please insert additional lines so all proposed equipment can be included in Appendix B. 9

10 Appendix B2 (District Wide Deployment) *District buildings not eligible for reimbursement via E-Rate TABLE 1: Secondary Schools and District Buildings Building Description Model Qty Unit Price Total School # AC Wave 2 (EXAMPLE) AP2 100 $2.00 $ Final Total *** If Vendor requires additional space to complete the proposal, please insert additional lines so all proposed equipment can be included in Appendix B. 10

11 Appendix C Evaluation Rubric Elkhorn Public Schools Erate: Cat Wireless 1. Cost of eligible equipment and/or eligible maintenance points Cost of Equipment will be released at time of proposal opening. Points will be awarded during the evaluation of the proposal(s). 2. Compatibility with currently owned district devices and Infrastructure points Compatibility is very important. Points will be awarded during the evaluation of the proposal(s) and determination of compatibility with existing devices and infrastructure will be done at that same time. Zero (0) points will be awarded for non-compatible devices and twenty (20) points will be awarded for full 100% compatibility. 3. Features included points All documented features of the device in the RFP will be evaluated and points award as such. Points will not be awarded for features that are not included in the cost of the device as presented in the RFP. 4. Support of hardware points Technical support will be contacted and will be evaluated on its technical knowledge, English as the primary language, and ease of use. Systems Engineer or Product Integrator within 250 miles. 5. Reliability points Reliability score will be determined using the following criteria: a. References given in the RFP b. Known other users of the device c. Personal experiences 6. User Interface points The user interface will be evaluated and points awarded on the ease of use and the completeness of the interface to the device. 7. References points References will be contacted and points awarded on their responses. 11

12 Appendix D Building Floor Plans 12

13 ELKHORN PUBLIC SCHOOLS ELEMENTARY SCHOOLS

14 FD FD UP 11 APs First Floor 22 APs Second Floor Total l o w e r l e v e l f l o o r p l a n WORK STORAGE STORAGE CAFETERIA OFC WORK WESTRIDGE ELEMENTARY ELKHORN PUBLIC SCHOOLS WESTRIDGE ELEMENTARY SCHOOL LOWER LEVEL FLOOR PLAN Scale: 1 = 30-0

15 FD FD DN ELKHORN PUBLIC SCHOOLS WESTRIDGE ELEMENTARY SCHOOL UPPER LEVEL FLOOR PLAN RAMP UP DN u p p e r l e v e l f l o o r p l a n WESTRIDGE ELEMENTARY Scale: 1 = 30-0

16 P.E. OFFICE / STORAGE GIRL S LOCKER ROOM BOY S LOCKER ROOM GYMNASIUM KINDERGARTEN STORAGE MECHANICAL COUNSELOR S OFFICE ART FOOD SERVICE 159 MULTI- PURPOSE ROOM MUSIC / STAGE CLASS ROOM NURSE MEDIA CENTER TIME OUT LOBBY TESTING PRINCIPAL SECRETARY 31 Total APs m a i n l e v e l f l o o r p l a n OFFICE READING ROOM 151 ACTIVITY 152 COMP. LAB SPECIAL EDUCATION SPEECH OFFICE READING OFFICE HILLRISE ELEMENTARY Scale: 1 = 30-0

17 FE FEC FEC FEC FE FEC 32 Total APs m a i n l e v e l f l o o r p l a n MECH GYMNASIUM P.E. ART MUSIC SPED LOUNGE LUNCH ROOM FOOD SERVICE STORAGE PRINCIPAL COUNSELOR MEDIA CENTER FEC SKYLINE ELEMENTARY Scale: 1 = 30-0

18 EWC EWC GYMNASIUM 712 COMMONS MEDIA CENTER ART RECEPTION COMPUTER LAB MUSIC Total APs m a i n l e v e l f l o o r p l a n SPRING RIDGE ELEMENTARY Scale: 1 = 40-0

19 ART Total APs RECEPTION MEDIA CENTER COMPUTER LAB COMMONS MUSIC GYMNASIUM 712 m a i n l e v e l f l o o r p l a n FIRE RIDGE ELEMENTARY Scale: 1 = 40-0

20 37 Total APs m a i n l e v e l f l o o r p l a n COMPUTER LAB 615 MEDIA CENTER GYMNASIUM 712 COMMONS RECEPTION MUSIC ART MANCHESTER ELEMENTARY Scale: 1 = 40-0

21 38 Total APs m a i n l e v e l f l o o r p l a n E E30 E E02 E A COMPUTER LAB 613 LIBRARY C A COMMONS GYMNASIUM A A 729 ART BAND A 619 E50 WEST DODGE STATION ELEMENTARY E Scale: 1 = 40-0

22 38 Total APs m a i n l e v e l f l o o r p l a n E E50 E ART A 619 E A COMPUTER LAB 613 LIBRARY C 614A COMMONS GYMNASIUM A A BAND WESTBAY ELEMENTARY Scale: 1 = 40-0 DW UP

23 UP 34 Total APs m a i n l e v e l f l o o r p l a n A GYMNASIUM 705 COMMONS 704 COMPUTER LAB C 614A 614 MEDIA CENTER A A 618 MUSIC ART A 732 SAGEWOOD ELEMENTARY Scale: 1 = 40-0

24 Arbor View Elementary 38 Total APs

25 ELKHORN PUBLIC SCHOOLS MIDDLE SCHOOLS

26 12 APs Lower Level 27 APs First Level 22 APs Second Level Total

27 CA300 CA300 CA300

28

29 m a i n l e v e l f l o o r p l a n CA300 CA300 CA Total APs ELKHORN RIDGE MIDDLE SCHOOL Scale: 1 = 40-0

30 49 APs Main Level 5 APs Lower Level Total CA300 CA300 CA300 m a i n l e v e l f l o o r p l a n VALLEY VIEW MIDDLE SCHOOL Scale: 1 = 40-0

31 l o w e r l e v e l f l o o r p l a n VALLEY VIEW MIDDLE SCHOOL Scale: 1 = 40-0

32 m a i n l e v e l f l o o r p l a n 49 APs Main Level 6 APs Lower Level Total CA300 CA300 CA300 Elkhhorn Grandview Middle School MIDDLE SCHOOL # Scale: 1 = 40-0

33 Elkhhorn Grandview Middle School l o w e r l e v e l f l o o r p l a n MIDDLE SCHOOL # Scale: 1 = 40-0

34 ELKHORN PUBLIC SCHOOLS HIGH SCHOOLS

35 51 APs Main Level 45 APs Second Level 9 APs Lower Level Total E111 E110 WORK ROOM AUTO LAB MECHANICAL E106 E108 E106 WOODS LAB C107 E101 E103 E105 E104 C102 C110 C106 C109 CONFERENCE WORK ROOM / STORAGE TECH ROOM OFFICE COMPUTER CLASSROOM MEDIA CENTER C145 C101 C105 C103 C111 C104 C112 C113 CA300 CONFERENCE TPC D120 D124 D127 COMMONS GUIDANCE CONF CONF CONF D121 D122 D125 D131 D130 D101 D100 D103 D105 D108 D112 SPECIAL ED. D102 D104 D106 D110 ELKHORN HIGH SCHOOL Scale: 1 = 50-0 COMMONS ADMINISTRATION PRINCIPAL SCHOOL STORE ATHLETIC DIRECTOR LECTURE PRACTICE GYM BELOW MAIN GYM BELOW AUDITORIUM CA1000 CA300 MUSIC A104 WRESTLING MECHANICAL WEIGH / FITNESS MEZZANINE CA1000 SERVERY KITCHEN RECEIVING MUSIC A101 CA1000 m a i n l e v e l f l o o r p l a n WASH DRY

36 E210 E209 WORK ROOM E206 E203 E201 E205 E204 MEZZANINE CONFERENCE C242 C244 C246 TPC C243 C245 C240 D220 D223 D225 D221 D222 STOR. / PREP D226 This area is being remodeled Summer Final floor plan will be available by March 15th at the latest. Assume 16 APs at this time in this area. ELKHORN HIGH SCHOOL Scale: 1 = 50-0 JOURNALISM C209 C213 C211 C215 C217 C207 C208 C210 C219 TPC C205 C206 C212 C221 C205 C205 C205 C205 TPC D200 D202 D216 TPC TPC D214 D206 D204 D208 D210 D212 MAIN GYM BELOW COMPUTER LAB RESOURCE LAB T.A.G. STORAGE u p p e r l e v e l f l o o r p l a n

37 ELKHORN HIGH SCHOOL Scale: 1 = 50-0 PRACTICE GYM MAIN GYM l o w e r l e v e l f l o o r p l a n

38 CA APs Main Level 17 APs Main New Wing 41 APs Lower Level 16 APs Lower New Wing Total CA1000 CA SCALE: 1" = 50'-0" m a i n l e v e l f l o o r p l a n ELKHORN SOUTH HIGH SCHOOL CA CA300 Scale: 1 = 50-0

39 Architecture Engineering Planning Interiors, DLR Group inc., a Nebraska corporation, ALL RIGH RESERVED UP LEGEND NOTES ARE COMMON TO ALL SOME NOTES MAY NOT APPLY TO THIS SHEET KEY PLAN EXISTING G F 8/11/2015 9:33:58 AM A ADDITION FINISH FLOOR PLAN, SECOND LEVEL - AREA G FEBRUARY 6, 2015 Revisions ELKHORN SOUTH HIGH SCHOOL OMAHA, NE

40 N R O S H O K U L T E H S M T O R SOUTH ELKHORN SCALE: 1" = 50'-0" STORM l o w e r l e v e l f l o o r p l a n ELKHORN SOUTH HIGH SCHOOL Scale: 1 = 50-0

41 Architecture Engineering Planning Interiors, DLR Group inc., a Nebraska corporation, ALL RIGH RESERVED UP LEGEND NOTES ARE COMMON TO ALL SOME NOTES MAY NOT APPLY TO THIS SHEET KEY PLAN EXISTING G F 8/11/2015 9:33:47 AM A ADDITION FINISH FLOOR PLAN, FIRST LEVEL - AREA G FEBRUARY 6, 2015 Revisions ELKHORN SOUTH HIGH SCHOOL OMAHA, NE

42 ELKHORN PUBLIC SCHOOLS ELEMENTARY DISTRICT SCHOOLS OFFICES

43 Teacher Training Conference Center Main Level 8 APs Main Level 2 APs Upper Level CA STAIR UP MEN S RESTROOM 10 Total VESTIBULE 2 WOMEN S RESTROOM CA300 IT OFFICES 5 CONFERENCE ROOM 5 3 FAMILY RR 7 CORRIDOR 7 JAN. VEST. ELEC A.V WARMING KITCHEN STOR. CA300 DN UP LIFT ELEC UP STAIR IT OFFICES 9 STORAGE MECH DN IT OFFICES STOR. 6 IT OFFICES 1 DN 1 1 DN 1 1 Elkhorn Public Schools Teacher Training and Conference Center First Level Scale: 1/16 = 1-0

44

45 Student Services Building Main Level 4 APs Main Level 3 APs Lower Level Total

46 Student Services Building Lower Level

47 Maps for the district office are currently unavailable. Final floor plan will be available by March 15th at the latest. Assume 11 APs at this time in this area.