Buildings and Grounds Supervisor, EASD. CG Schmidt, Sr. Project Manager

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1 MEETING MINUTES August 25, 2015 Colleen O'Meara EUA, Project Manager Bill Trewyn Mike Datza Jason Tadlock Dave Stebnitz Ross Eggert Bob Vajgrt Business Manager, EAST Buildings and Grounds Supervisor, EASD Superintendent, EASD School board member, EASD CG Schmidt, Sr. Project Manager EUA, Client Executive To the best of my kwledge, the following items represent the information discussed. If there are any discrepancies or omissions, please contact me with any questions at (414) Sincerely, Colleen O Meara cc: All Listed Above and Dan Davis Bob Morris Megan Walker Jeffrey Fiftal CG Schmidt, SVP EUA, Design Architect EUA, Interior Designer EUA, Project Architect 333 E. Chicago St. Milwaukee, WI : main : fax 222 W. Washington Ave. Suite 650 Madison, WI : main : fax

2 Elkhorn Area School District Core Team Meeting Minutes Page : 2 Summary of Discussion 1. Reviewed revisions to the cost control log: a. D1, D2 - Look at option 1 & 2 as options for the skylight - keep refining the design and explore these two options as possibilities. A large skylight is the most desired option. b. E10 - Tech Ed corridor Alternate rejected -continue with a 7' corridor - leave storage in Tech Ed. area. c. E14 Alternate rejected - keep demolition of AD area - EUA to look at how to finish space d. E18 Alternate accepted - front desk area to stay as is and safe room to remain. Revise office area to show the available spaces accurately. e. E16 Alternate accepted - Revised library plan area OK. Replace skylight, carpet ceiling tiles only still in the plan. Jason would like EUA to look at maker space. It looks a little small to him. EUA to continue to refine design. f. H1/E1 - AC in the auditorium - leave as place holder for w. CGS to reinvestigate further. EUA will further define finishes scope within the $150,000 budget number. g. J3 Reduce seating at bhs bleachers Alternate accepted will include asphalt below for 1500 seats. h. J7 -We will include a bid alternate for 2000 seats for the bleachers. This will need to be determined by January so the bleachers can be ready for August 1 st Reviewed Precast bid results: a. Spancrete and Stonecast provided bids, others declined to bid. b. Stonecast is a wet cast system and has the lowest bid. c. Stonecast has been selected. i. add hard trowel voluntary alternate for classroom additions ii. Keep foaming between all butt joints. d. EUA to send up to date set of drawings to Ross so Stonecast can begin shop drawings 3. It was determined to wait for 2 weeks for the next core team meeting September 1 st meeting will be cancelled. Next meeting September 8 th. we will review: a. Interiors options review prior to staff review, b. Commons area review exploring skylight options c. Auditorium HVAC pricing d. Steel bid results EUA to provide preliminary drawing to Ross for pricing. e. Bid process CGS to review local people to bid to? f. Ground breaking ceremony thoughts 4. Action Items: a. EUA to provide staff review package for additions by August 31 st. b. EASD to schedule Interiors review meetings for September 17 th with school principals. c. EASD to continue to investigate budgets for self-directed work including security budgets and High School Roofing Budget.

3 Elkhorn Area School District Core Team Meeting Minutes Page : 3 d. EASD to discuss ground breaking ceremonies options. They are tentatively scheduled for the end of September. 5. Upcoming Dates: a. September 1 st CANCELLED - Core Team Meeting b. September 8 th Core Team Meeting interiors review, commons area review Steel pricing review, Auditorium HVAC pricing review c. September 10 th Plan commission resubmit West side d. September 10 th Town of Sugar Creek conditional use review e. September 14 th State plan review submittal due. f. September 17 th Interiors review staff, principals review 6. Cost control log and precast bid results are attached. END OF MEETING MINUTES

4 Blank GENERAL COST CONTROL LOG ELKHORN SCHOOL DISTRICT ELKHORN SHOOL DISTRICT ELKHORN, WI SCHEMATIC DESIGN BUDGET AUGUST 25, 2015 Estimated Cost Approved Pending Rejected Comments / Status 1 ADD Remote Greenhouse $212,422 $212,422 CGS to provide detailed letter format 2 DEDUCT Mezzanine over Art ($79,122) ($79,122) DD plans do t reflect lower height, future savings TBD 3 DEDUCT Included Included 4 DEDUCT Included Included 5 DEDUCT Reduce Security Budget ($25,000) ($25,000) 6 DEDUCT Use actual cost/quote for reroofing at High School TBD Schranz to price for rebudgeting STRUCTURE B1 DEDUCT Precast all the way to ($8,023) ($8,023) Not possible due to schedule B2 DEDUCT Precast all the way to ($6,914) ($6,914) Not possible due to schedule ENCLOSURE C1 DEDUCT Operable Windows at all additions ($23,506) ($23,506) Removing ALL Bid Alternate ROOF D1 ADD New Skylights in Commons $311,107 $175,000 Target Allowance for Daylighting suggestions from CGS and EUA D2 ADD New Skylights in Commons - Option 1 $115,617 D3 ADD New Skylights in Commons - Option 2 $158,553 D4 ADD New Skylights in Commons - Option 3 $178,068 D5 ADD New Skylights in Commons - Option 4 $189,246 INTERIOR CONSTRUCTION E1 DEDUCT Auditorium finishes above $150k ($110,666) ($110,666) Currently $110,666 In base Bid Alternates or Finishes seats E2 ADD cabinets at 4 $27,971 $27,971 Bid Alternate E3 ADD Art room floor upgrade from VCT to Polished $4,027 $4,027 E4 ADD Art room floor upgrade from Sealed Concrete to Polished $18,418 $18,418 Bid Alternate for stained pattern and polished E5 DEDUCT Front admin desk@ehs See Item 18 See Item 18 See Item 18 E6 DEDUCT Cafeteria Walls ($19,261) ($19,261) E7 ADD Firelite glazing at Corridors ALL Additions $146,583 Included ADDED IN TOTAL PROJECT BUDGET SUMMARY; BELIEVE REQ'D E8 DEDUCT Terrazzo Art Addition in Adjacent corridor - Replace with VCT ($72,671) ($72,671) E9 DEDUCT Terrazzo Corridor - Replace with VCT ($43,801) ($43,801) E10 ADD TECH Corridor expansion $2,494 $2,494 Omit storage in Metals to accommodate wider corridor E11 DEDUCT EHS Tech Corridor punch windows ($47,559) ($47,559) Bid alternate E12 DEDUCT Makerspace in EHS Library(Excludes MEP Costs) ($33,518) See Item 17 ($33,518) E13 ADD Rated office/room within Gym Storage TBD TBD E14 DEDUCT Defer AD Office Demolition ($12,062) ($12,062) E15 DEDUCT Reduce Firelight Glass at WES Art Addition by 1/3 ($33,000) ($33,000) E16 DEDUCT Reconfigure Library Layout ($46,493) ($46,493) Use more existing layout, Replace slylight, finishes and lighting E17 ADD Reconfigure Lobby at EHS TBD TBD Future Alternate E18 DEDUCT Omit AD and Front Desk work at EHS ($15,846) ($15,846) EQUIPMENT / FURNISHINGS F1 ADD Replace existing TBD TBD Include new bleachers. Reduce FFE budget to cover F2 ADD EHS animal lab hood TBD TBD Include new hood. Reduce FFE budget to cover CONVEYING SYSTEMS G1 MECHANICAL SYSTEMS H1 ADD Auditorium Air Conditioning $190,000 $190,000 H2 ADD Sink in storage in $4,000 $4,000 H3 ADD Kindergarten Unit Vent TBD TBD Engineer looking at better option H4 ADD Rooftop AHU in lieu of Mezzanines VOID N/A VOID ELECTRICAL SYSTEMS I1 SITEWORK J1 ADD Dumpster TBD TBD Not Needed J2 ADD Relocate TBD TBD Not Needed J seat bleacher in lieu of 1800 seat bleachers ($62,845) ($62,845) Accepted as new base Option with J3 thru J6 J4 2 Sided Press Box (8x37) $2,176 $2,176 Accepted as new base Option with J3 thru J7 J5 Larger 2 sided Press Box (10x37) $5,442 $5,442 Accepted as new base Option with J3 thru J8 J6 ADD asphalt paving in storage area below bleachers $47,500 $47,500 Accepted as new base Option with J3 thru J9 J7 ADD Go to 2000 seats for EHS bleachers TBD TBD Bid Alternate End TOTAL ADD OPTIONS $1,613,624 $424,118 $242,887 $22,445 TOTAL DEDUCT OPTIONS ($640,287) ($501,506) ($71,065) ($67,716) NET TOTAL OPTIONS $973,337 ($77,388) $171,821 ($45,271) Over Budget Amount = $488,899 Current Projected Overage = $411,511 Cost Control Log Update.xlsx Page 1 of 1 8:56 AM 8/25/2015

5 ELKHORN AREA SCHOOL DISTRICT 8/25/ Referendum Project Precast Bid Results Precast & Kindergarten Wall Budget in SD Update: $845,269 Targetted Bidders Bid Received Lead Time Provided? Spancrete Yes Mid to Late January, 2016 Mid States Concrete No No Ilini Precast No April, 2016 Fabcon No No Stonecast Products Yes Late November, 2015 ATMI Precast No March, 2016 Dukane Precast No No Scope Review Notes Spancrete Stonecast Includes precast wall panels as shown on drawings 3" polyisocyanurate core Agrees to comply with osha/ CGS safety requirements Assumes bottom of precast wall panels end 1' below finished floor Includes installation along wiith any necessary bracing/ deadmen Includes caulking inside and out along with foaming at mitered corners Includes foaming all butt joints between panels Panel make up (Spancrete is hollow core back up/ Stonecast is wet cast) 8"/ 3"/ 2 1/2" 6"/ 3"/ 3" Mag float finish on inside surfaces of panels Hard trowel finish on 2-sided interior panels? Includes allowaces for mechanical opnings? Includes foam at mitered corners? Includes foam at all panel butt joints? 2 year warranty Performance and payment bond included Bid Amount $ 981,284 $ 824,545 PFE Allowance for unscheduled details/ structural openings $ 20,000 $ 20,000 Total Bid with PFE $ 1,001,284 $ 844,545 Voluntary Alternates Add hard trowel finish on 'interior' surfaces except gymnasiums Delete foam insulation at butt/ miter joints of wall panels $ $ 3,880 (13,896)