PRESENT: Dr. George Mannon TUSD Superintendent Dr. Donald Stabler TUSD Deputy Superintendent. Marybeth Spadafino Committee Member: Admin.

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1 MEETING DATE: March 22, 2010 PROJECT: Bert Lynn Middle School Modernization Site Committee Meeting #5 HMC PROJECT #: PRESENT: Dr. George Mannon TUSD Superintendent Dr. Donald Stabler TUSD Deputy Superintendent Phil Fielding TUSD Director of Facilities Rikki Perez Barnhart Tom Schlegel Barnhart LeRoy Jackson Bert Lynn MS Principal Marybeth Spadafino Committee Member: Admin. Amy Irwin Committee Member: Faculty Lynn Lefevre Committee Member: Media Tech Yvonne Maginnis Committee Member: Faculty 6 th Grade Ed Matz Committee Member: Faculty 6 th Grade Kevin Tambara Committee Member: Faculty - Science Patrick Donahue Committee Member: Faculty 8 th Grade Gary Gidcumb Cindy Lai PURPOSE: The purpose of Site Committee Meeting #5 was to review items previously presented in schematic design phase and to identify Baseline Scope items as well as Alternates to baseline scope, and to get Committee input on prioritization of Alternates. ITEMS DISCUSSED: 1.1 Overview: HMC reviewed with the committee the project status and the purpose of this site committee meeting as stated above. Prior meeting minutes will be reviewed by the Site Committee. Any comments from the prior meeting minutes to be communicated to Barnhart for HMC to revise. The following are items as outlined in the Agenda: Baseline Scope: Prototypical Classroom Layout, Student Toilet Room Remodel, Campus Entry Enhancements, location of the new Science Lab Portable, Parking lots 1 & 2 reconfiguration for ADA parking compliance, Site Drainage, Site Security Lighting, Landscape and Irrigation, (N) pair of 20-0 gate for Fire Department Access, Replace Page 1 of 5

2 millwork that is damaged or not ADA compliant-refurbish the rest, Building 3 canopy, replacement of eye wash in Tech Lab. Additive Alternates: Music Room Expansion, Other Entry Enhancements, Locker Options, Concrete Pavers, New Covered Walkways between existing portables, Lunch Shelter Skylights, Drinking Bubblers re-install at 6 th grade classrooms, Replace fixtures at Building E, Relocate existing conduits at underside of canopy, Bell system coverage, sound insulation between portable walls, Air conditioning at Library & Computer Lab, (N) door/window at west wall of staff lounge for ventilation. 1.2 Prototype Classroom: HMC presented the District Prototype Classroom layout as applied to Bert Lynn MS to the Committee (sheet A7.2). The District is standardizing the Classrooms so that the layout, including electrical/data drops, are consistent district-wide. The standard for Classroom lighting is a pendant fixture, which provides a better quality and uniformly distributed lighting. The prototype classrooms show 2 rows of pendant and new 2x2 acoustical tiles 6 below the existing glue-up tiles. The following comments on the prototype were noted: 1. The Committee requested an explanation of why the district is installing pendant fixture in place of the existing surface mounted fixtures. P. Fielding explained that the fixtures have a better distribution of light, are energy efficient and ballasts can be easily replaced. 2. With the shortage of maintenance staff, Principal Jackson is concerned with dust collecting on top of the pendant fixtures. Barnhart explained that the current fixture under review has a metal casing on top and has no exposed light grills, these fixtures should not require frequent cleaning maintenance. 3. HMC noted that the fixtures will be connected to structure and will be seismically secured per manufacture recommendation and will be reviewed by DSA. 4. The District will be reviewing the fixtures at the manufacture showroom to approve fixture in an upcoming meeting on March 30 th, The committee requests to see a physical sample once the district approves of the fixture. A cut sheet of the approved fixture will be ed to Principal Jackson for review. 5. The reason for the 6 drop of new acoustical tiles is to conceal any exposed conduits for the new pendant light fixtures. 6. The Committee noted concern for allowing the existing glue-up tiles and encasing them with a new dropped ceiling, because mold may exist. Barnhart explained that an environmental survey is currently underway that would survey for mold, lead and asbestos for the campus. Once the testing report is ready, HMC will review and identify ceiling tiles containing mold to be removed and repair with new tiles. Report is to be ready in 6 to 8 weeks from the date of this meeting. /Barnhart 1.3 Music Room Expansion (Alternate): HMC presented a revised option for the Music Room (sheet A7.2) based on Principal Jackson s follow-up comments. Practice rooms and risers are deleted. Plan shows future shelving and acoustical tiles at the 2 short walls of the Page 2 of 5

3 expanded music room. existing mechanical room, PE Equipment, Janitor rooms remains. The following comments were noted: 1. The committee approved of the layout for the music room expansion and requested additional acoustical tile at wall adjacent to the 6 th grade classroom. 1.4 Student Toilet Rooms: HMC presented the typical remodeled Student Toilet Room for Building A, B & C (sheet A7.1A). The plans reduce the size of the janitor room and enclose the outdoor vestibule to the toilet rooms in order to match the existing number of fixtures in each of the toilet rooms. The following comments were noted: 1. Committee approved the new layouts. 2. Committee was concerned with the use of automatic fixtures. P. Fielding confirmed that automatic fixtures are not a district standard. 3. Principal Jackson requested mirrors in the student toilets where currently installed. Vandalism is not an issue on this campus. P. Fielding confirmed that it is District standard to not have mirrors, but would allow this campus to install mirrors as a toilet accessory. 1.5 Entry Enhancement: HMC presented revised entry renderings for the main entry (sheet A1.3). The Entry portal and gates are baseline scope. All other entry enhancements are alternate items as listed in the Agenda. Revisions include the relocation of the flag pole, new signage wall. The portal defines the school entry and enhances the District and Campus identity. Other improvements include a new window system at the Admin wall facing the Halison entry. For ease in circulation, the existing entry single step is removed and will now become a sloped walkway. Image also includes the canopy at Building 3. The following comments were noted: 1. The Committee approves of the relocation of the flag pole. 2. The Committee likes the new signage wall & lighting, but has concerns of vandalism and student safety. HMC to revise the design of signage wall to have a flat top surface and recessing the lettering into the wall. 3. Committee requested for lighting along the walkway. HMC to include as part of the Alternate item of Other Campus Entrance Enhancement Items. 4. Committee approved the canopy design at the west side of Building 3. Committee requested a double door in lieu of the single door. HMC confirmed that code does not require widening the door width for egress and will revise to show a new double door and to list as an alternate item. Canopy to have downlights only, no skylights. Page 3 of 5

4 1.6 Overall Site Plan: HMC presented the current Overall Site Plan (sheet A1.2). This version eliminates the proposed new tetherball and additional volleyball courts, and the relocation of the existing science portables. A new pair of 20-0 gates is required at the staff parking lot to meet fire department requirement. The following comments were noted: 1. The location and orientation of the new science portable is approved. 2. Principal Jackson would like to include additional marking for the new asphalt to include hockey goals and numbers for student line-up. Principal Jackson to provide HMC the locations and content of the marking to be included into the project. 1.7 Staff Parking Lot Reconfiguration: HMC presented the revised parking lot adjacent to Building 3 to remain as angled parking (sheet A1.6). Also included in a fence enclosure for the trash area. A sliding gate is shown as an alternate item. The following comments were noted: 1. Campus prefers wider parking stalls and not compact stalls. HMC to verify. 2. Current plan shows a new rolling gate (alternate item), and the committee noted that an additional stall can be considered. 3. Committee would like to review site security lighting at the next meeting. 4. Additional exterior lighting can be mounted on the exterior wall of the science portable if additional lighting is needed at the rear staff parking lot. 1.8 Covered Walkways to Portables (Alternate): HMC presented the design concept for new covered walkways (sheet A1.7) to provide continuous overhead protection between existing Portables at Building E and between Building D and the existing Science Portables. The power conduits at the underside of canopy will not be relocated because it will be costly. Conduits will be painted to match covered walkway as part of the Bond work. The following comments were noted: 1. Committee likes the new covered walkway design. 2. Committee noted the covered walkway extension to the New Science Portable is part of Baseline Scope. HMC to revise. 1.9 Other Items: Other items that were included in the handout package that was not covered due to time constraints are: Locker Relocation Option and Building 1 Administration Building Plan and Reflected Ceiling Plan. Items of discussion are as follows: Page 4 of 5

5 1. Committee approved the locker relocation option (sheet A1.5) in the previous meeting. Majority of the lockers relocated to the back side of Building C. New walkway and curb will be need. Concrete pavers with 2 tree wells (alternate) have been added to the design. 2. Committee to confirm if the lower window bay is to be removed above the lockers. 3. Administration building plan (sheet A1-2.1) shows the location of the new fire alarm panel away for the public line of sight. Committee to approve of location. 4. Administration reflected ceiling plan (sheet A1-3.1) shows the new 2x2 acoustical ceiling installed over the existing glue-up tiles. Action: Information 1.10 Scheduling of Meetings: Principal Jackson expressed that the user meeting would not be necessary. A Community Meeting will need to set up for the Month of April. Principal Jackson to provide Barnhart a list of available dates so that the meeting can be scheduled into the master district calendar. Action: Campus / Barnhart 1.11 Next Site Committee Meeting: The next site committee meeting #6 is proposed to be scheduled for May 3rd, 2010 at 3:15pm. Date to be confirmed by Barnhart Action: Barnhart/Information The above notes document our understanding of the items discussed in the above referenced meeting. Unless notice to the contrary is received, the notations will be considered acceptable and HMC will proceed with work based on these understandings. Any discrepancies should be brought to HMC s attention within (3) working days of receipt. Submitted by, Cindy Lai, Project Manager Cc: Those present, file, Scott Griffith, Patrice Langevin Attachments: Site Committee Meeting #5 Presentation Page 5 of 5