Weatherford Public Library

Transcription

1 Weatherford Public Library 2016 Facility Needs Assessment November 15,

2 Acknowledgments The Dewberry team wishes to express our gratitude to all those who worked with us to create this library feasibility study: the city council members, mayor, library board members, friends of the library, the library staff and all the citizens who took the time to provide input through focus groups, community meetings and surveys. City Administration Sharon Hayes, City Manager James Hotopp, Deputy City Manager Krista Beach, Assistant to the City Manager Malinda Nowell, City Secretary Blake Rexroat, Communications and Marketing Manager Brad Burnett, Assistant City Manager Cathy Coffman, Purchasing Manager Craig Farmer, Director of Planning and Development Mike Manning, Police Chief Paul Rust, Fire Chief Bob Hopkins, Fire Marshal Joe Farley, Director of Electric Utilities Terry Hughes, Director of Capital Transportation Projects Rick Shaffer, Director of Water Utilities Shannon Goodman, Director of Parks and Recreation Manny Palacios, Director of Transportation and Public Works Diana Allen, Director of Human Resources Dustin Deel, Director of Animal Services Troy Garvin, Director of Information Technology Steve Bates, Director of Municipal and Community Services Dennis Clayton, Executive Director, Weatherford Economic Development Authority Cody Mulloy, Emergency Management Coordinator Library Board Justin Allison, Chair Kathy Lee, Vice Chair Susan Cochran Mary Lou Curry Aaron Wilson Library Foundation Board Dale Fleeger, President John Forrest Connie Langston David Rothrock Janice Smith Friends of the Weatherford Public Library Board Carole Peterson, President Joyce Wallace Gail Greenfield Nora Even Abby Hamessley-Lowe Linda Kline Paula Nadziejka Jill Page Betty Richardson Susan Ross Dr. Thora Thurn Becky Tripp Venita Winston Kathy Ott City Council Craig Swancy, Mayor Heidi Wilder Jeff Robinson Dale Fleeger Kevin Cleveland Library Staff Chris Accardo Amy Bart Jesse Blume Greyson Cox Lori Dacek Gwendolyn Dowds-Nash Leah Flippin Harriet Followill Annie Laird Cherilyn Meeves Lori Morton Kathleen Poznick Paula Rollins Sarah Taylor Donna Thurston 1

3 National Studies - Pew Research Center in % of Americans 16 years of age or older felt that public libraries are important to their communities. Population Growth - University of Texas at Austin in researchers found that for every $1.00 of public money invested in public libraries, the return was $4.42. Projected Population Growth The current Weatherford population is around 28,742 and the service population is at 93,523. These are projected to grow at a rate of 2.20% annually. 150K 120K Service Population 148,455 90K 93,523 60K 30K 28,742 Weatherford Population 45,

4 Texas Peer Review The Weatherford Public Library was compared to libraries in eight other Texas communities; the Burleson, Cleburne, Denison, Cooke, W. Walworth Harrison, Texarkana, Nicholas and Hunstville Public Libraries. Peer Review Data Weatherford Public Library Ranking Among Texas Peers 2014 vs. State Average 27.4% % Registed Users 9th Below Operating Revenue/ Capita 9th Below 0.18 Square Footage/ Capita 9th Below Total Collection 1st Below Total Collection/ Capita 9th Below 347,662 Total Circulation 1st Below 846 Total Programs 1st Below 11,187 Total Program Attendance 2nd Below , Total Visits/ Capita Population Served/ FTE Staff 9th 9th Below Below Weekly Hours 2nd Above 3

5 Looking to the Future - Expected Increase Increased Use Increased Use - Registered Users increase by 68% - Circulation increase by 121% - Visits increase by 83% 4

6 Community Meeting Comments: Outdoor learning with hands on experience such as community gardening. Outdoor playground and picnic area Community Input-Meetings Children s area very seperate from adult areas. Teens need a dedicated space More access to outlets for patrons (make library mobile-teen friendly) More power connections, charging stations! We need more rooms where adult programs can be held. We don t have enough space to accomodate the adult programs that people want More science/teen/ arts programs for all ages! attract community with spaces for classes and performances Must have losts of flexibility- in space, chairs,all furniture! Existing library isn t conducive to groups or homework 4

7 Community Input-Meetings 1. Self Check Out Community Meeting Results: Top Community Ratings 2. RFID Sorting 5

8 Community Input-Meetings 3. Solar Panels Community Meeting Results: Top Community Ratings 4. 3D Thematic Environment 6

9 Community Input-Meetings 5. Exterior Porch Community Meeting Results: Top Community Ratings 6. Face Out Displays 7

10 Community Meeting Results: Top Community Ratings Community Input-Meetings 7. Outdoor Program Space 8. Multi-Purpose Gathering Space 8

11 Community Meeting Results: Top Community Ratings Community Input-Meetings 9. Multi-Purpose Meeting 10. Group Study/ Tutoring 9

12 Community Input-Meetings 11. Open Quiet Study Community Meeting Results: Top Community Ratings 12. Enclosed Quiet Study 10

13 Community Input-Meetings 13. Comfortable Lounge Community Meeting Results: Top Community Ratings 14. Media Lab 11

14 Community Input-Meetings 17. Comfortable Lounge Community Meeting Results: Top Community Ratings 18. Media Lab 12

15 Community Input-Meetings 19. Computer Lab Community Meeting Results: Top Community Ratings 20. Local History/ Genealogy 13

16 LONGHORN DRIVE Existing Facility Assessment S BOWIE DRIVE Texas Department of Public Safety WEATHERFORD PUBLIC LIBRARY EXISTING DRAINAGE SWALE AND TRENCH CHARLES STREET ADULT COLLECTION COPY CENTER STORAGE-MEETING DIGITIZATION/ GENEALOGY WORKROOM CONFERENCE ROOM WOMEN'S RR MECH. JAN. MEN'S RR ELEC A/V HELP DESK NEW BOOKS PUBLIC COMPUTERS DIRECTOR'S OFFICE LIBRARY WORKROOM LG MTG. STOR. LARGE MEETING ROOM LG MTG. STOR. STORAGE-LIBRARY LOBBY GENEOLOGY PUBLIC CIRCULATION LOUNGE REF. TECH SERVICES OFFICE RR. CIRCULATION WORKROOM BOOK DROP BOOK DROP TECH SERVICES WORKROOM LOBBY BOOK SALE ADULT COLLECTION VESTIBULE/ LOBBY PUBLIC COMPUTERS Grace First Presbyterian Church CHILDREN'S TEEN MOCKINGBIRD LANE Existing Site Plan N Existing Floor Plan 17,000 SF N 14

17 Building Program Space Summary Preliminary Building Program Summary of Assignable Spaces Program Programmed Existing Growth Section A ENTRY 1 Lobby 695 SF 504 SF 191 SF 2 Public Restrooms 800 SF 395 SF 405 SF 3 Unisex Restroom 80 SF 0 80 SF 4 Vending 95 SF 0 95 SF 5 Book Sale 540 SF 78 SF 462 SF Dept. Subtotal 2,210 SF 977 SF 1,233 SF Program Section B MEETING 1 Large Meeting Room 3,380 SF 1,144 SF 2,236 SF 2 Kitchenette 230 SF SF 3 Large Meeting Storage Room 390 SF 114 SF 276 SF 5 Media Lab 394 SF SF 6 Tech Classroom 800 SF SF 7 Small Multi-Purpose 675 SF SF 8 Conference Room 550 SF 352 SF 198 SF 9 Storage Room 250 SF 185 SF 65 SF Dept. Subtotal 6,669 SF 1,795 SF 4,874 SF Program Section C PUBLIC SERVICE/STAFF WORK AREA 1 Director's Office 255 SF 220 SF 35 SF 2 Circulation Office 142 SF 0 SF 142 SF 3 Tech Services Office 142 SF 112 SF 30 SF 4 Librarian's Office 142 SF SF 5 Offices - 2 Rooms 284 SF SF 6 Circulation Workroom 998 SF 452 SF 546 SF 7 Technical Services Workroom 743 SF 420 SF 323 SF 8 Librarian's Workroom 1,510 SF 515 SF 995 SF 9 Genealogy/Local History Workroom 474 SF 160 SF 314 SF 10 Drive up returns/rfid 290 SF 60 SF 230 SF 11 Staff Lounge 671 SF 286 SF 385 SF 12 Staff Restroom - 2 Rooms 160 SF 48 SF 112 SF 13 Storage - Librarian's 150 SF 208 SF -58 SF 14 Storage - Circulation 150 SF SF 15 Storage - Tech Services 150 SF SF 16 Storage - Children's 150 SF SF 17 Donations 480 SF SF Dept. Subtotal 6,891 SF 2,481 SF 4,410 SF Program Section D BROWSING/LIVING ROOM 1 Public Circulation Area 536 SF 486 SF 50 SF 2 Help Desk 630 SF 253 SF 377 SF 3 Interior Return/RFID 236 SF SF 4 Exhibit 200 SF SF 5 Copy Center 150 SF 52 SF 98 SF 6 New Books 340 SF 254 SF 86 SF 7 Adult A/V 642 SF 300 SF 342 SF Dept. Subtotal 2,734 SF 1,345 SF 1,389 SF 15

18 Building Program Space Summary Preliminary Building Program Summary of Assignable Spaces Programmed Existing Growth Program Section E CHILDREN'S 1 Children's Area 5,154 SF 1,802 SF 3,352 SF 2 Children's Program Room 900 SF SF 3 Storage 148 SF SF 4 Family Restroom 80 SF 0 80 SF 5 Lactation 80 SF 0 80 SF Dept. Subtotal 6,362 SF 1,802 SF 4,560 SF Program Section F ADULT SERVICES 1 Collection and Seating 10,588 SF 5,207 SF 5,381 SF 2 Quiet Reading 620 SF SF 3 Study Rooms - 6 person - 2 Rooms 320 SF SF 4 Study Rooms - 4 person - 6 Rooms 720 SF SF 5 Public Computers 1,175 SF 394 SF 781 SF 6 Genealogy/Local History 1,335 SF 958 SF 377 SF Dept. Subtotal 14,758 SF 6,559 SF 8,199 SF Program Section G TEEN AREA 1 Teen Area 1,862 SF 301 SF 1,561 SF Dept. Subtotal 1,862 SF 301 SF 1,561 SF Program Section H SUPPORT SERVICES 1 Janitor's Closet 164 SF 105 SF 59 SF 2 Data/Telephone Room 130 SF 29 SF 101 SF 3 Mechanical Room 950 SF 162 SF 788 SF 4 Electrical Room 200 SF 56 SF 144 SF 5 Storage-Maintenance 270 SF SF 6 Delivery/Receiving 200 SF SF Dept. Subtotal 1,914 SF 352 SF 1,562 SF TOTAL ASSIGNABLE SPACE 43,400 SF 15,612 SF 27,788 SF TOTAL UNASSIGNABLE SPACE 6,510 SF 2,021 SF 4,168 SF GROSS BUILDING TOTAL 49,909 SF 17,633 SF 31,956 SF Net to Gross Factor 1.15 SF 0.89 SF 1.15 SF Parking - 5 spaces/1,000 SF POTENTIAL ADDITIONS 1 Auditorium 4,800 SF 2 Teen Programming Room 800 SF 3 Teen Storage Room 168 SF TOTAL ASSIGNABLE SPACE 5,768 SF x Net to Gross Factor 1.15 SF GROSS TOTAL 6,633 SF = 33 Additional Parking Spaces 16

19 Building Collection/Seating/Computer Summary Preliminary Building Program Programmed Collection* Existing Adults 54,504 46,245 Adult A/V 11,200 5,605 Genealogy/Local History 7,432 9,004 Children 38,120 29,424 Teens 5,944 4, ,200 95,086 * Programmed collection does not include new books or back issues. * Programmed collection is collection housed on shelves and does not include materials being circulated Seating Programmed Existing Lobby 17 0 Adult A/V 10 0 Book Sale 2 0 Large Meeting room Media Lab 3 0 Tech Classroom 30 0 Small Multi-Purpose Conference Room 19 0 New Books 8 0 Children Children Program Room 30 0 Adult Quiet Study 12 0 Group Study 36 0 Adult Public computers* Genealogy/Local History Teen 39 4 * Does not include laptops, tables, chromebooks etc. for use in library Computers Programmed Existing Self check-out 4 0 Help Desks 6 6 Staff workroom/office OPACS 9 5 Help Desk 2 0 Genealogy/ Local History 1 0 Adults 3 3 Children 2 2 Teen 1 0 Media Lab 3 0 Tech Classroom 1 0 Public Computers* Genealogy/Local History 2 2 Teen 8 0 Children 10 4 * Does not include laptops, tables, chromebooks etc. for use in library

20 Expansion Plan N Site Plan 18

21 NEW STRUCTURE 168 NEW PARKING SPACES EXISTING STRUCTURE NEW TREE EXISTING TREE COVERED ENTRY CHILDREN'S GARDEN Expansion Plan CHILDREN'S PROGRAMMING ROOM STRG. R.R. LAC. SUPPORT SERVICES CHILDREN'S H.D. BOOK SALE ENTRY HELP DESK INT. RETURN VEST. STUDY ROOMS NEW BOOKS & A/V ADULT H.D. TEEN STUDY ROOMS EXISTING DRAINAGE SWALE AND TRENCH EXIS CULV DRIVE THRU RETURN STAFF LIVING ROOM MEN'S COMPUTERS PORCH QUIET READING R.R. WOMEN'S OPEN DRY WASH/ RAIN GARDEN LARGE METING ROOM JAN. TECH CLASSROOM STRG. EXHIBIT/ PREFUNCTION MEDIA LAB SMALL MULTI- PURPOSE ROOM MECH. CONFERENCE ROOM STRG. MULTI- PURPOSE ROOM DECORATIVE SCREEN WALL STAFF H.D. KITCHEN GENEALOGY/ LOCAL HISTORY STORAGE SPRT. DELIVERY/ RECIEVING EXTENT OF EXISTING DRIVE AND CURB TO BE REMOVED LINE OF EXISTING CURB N Floor Plan LINE OF EXISTING CURB 19

22 Exterior Rendering View From Charles Street and Longhorn Drive 20

23 Project Budget for Expansion and Renovation of the Weatherford Public Library* 9/30/2016 Project Cost Site Development Parking- New Spaces ,200 x $7.00 $470,400 Building Demolition- Interior $40,000 Landscape Allowance $80,000 Earthwork Allowance $80,000 $670,400 Building Assume Construction Library in ,761 x$252 $8,255,772 Renovation 17,633 x$150 $2,644,950 Sub Total Site & Building $8,926,172 Construction/Design Contingency 10% $892,617 Construction Budget $9,818,789 Furniture, Fixtures & Equipment Furniture $24/SF $455,953 Technology Allowance $200,000 AV Allowance $220,000 Security Allowance $60,000 $935,953 Total Building Costs $10,754,742 Indirect Costs A/E Design Fees 9% $883,691 Civil $25,000 Landscape Design $20,000 Technology Consultant $16,000 Acoustical/AV Consultant $14,000 Furniture & Shelving Design 9% $41,036 Reimbursables $10,000 Soil Testing $8,000 Material Testing $25,000 Total Indirect Costs $1,042,727 Land Cost $0 Total Project Budget $11,797,469 Project Contingency 5% $589,873 Total Project Budget $12,387,342 *Based on 2016 costs 21

24 Projected Operations Operational budget projection FY2016 FY2017 FY2018 FY2019 FY2020 Personnel - $818,861 $843,427 $868,729 $894,791 $921,635 Add 0.5 FTE in 2018, full time in 2019 $26,000 $52,000 $53,560 Materials & Services $223,098 $225,329 $227,582 $234,410 $241,442 Add Library Technology - RFID $50,000 $100,000 $50,000 $10,000 Utilities $31,000 $35,000 $38,000 $70,000 $72,100 Total $1,072,959 $1,153,756 $1,260,312 $1,301,201 $1,298,737 22

25 Potential Schedule Months A/E Design 8 Months Bidding 2 Months Construction Phase 1 12 Months 16 Months Phase 2 4 Months 23

26 Weatherford Public Library 2016 Facility Needs Assessment Questions 24