Where To Start: Collegiate Space Needs & Planning Standards

Transcription

1 Where To Start: Collegiate Space Needs & Planning Standards

2 Where To Start: Space Needs & Planning Standards Stephen E. DeHekker, AIA, LEED AP BD+C Senior Vice President James Gabel, AIA, LEED AP Senior Associate This seminar was created for the live learning environment of the Athletic Business Conference & Expo Stephen DeHekker and James Gabel have received no financial interest/arrangement that would be considered a conflict of interest

3 Presentation Objectives Understand pre-design and space programming in the design process Recognize valid metrics used to predict space demand Determine space requirements to meet future needs for facilities Build comprehensive and accurate project budgets and schedules

4 Presentation Outline I. Introduction II. III. IV. Programming Process Space Programming Standards Budgeting V. Case Study VI. Summary

5 Introduction

6

7 Building Process Pre-Design Programming Design Construction Occupancy

8 Process Analogy Pre-Design Programming Design & Construction Occupancy

9 One Chance To Get It Right Every Project Is One And Done No Tomorrow No Next Year One Opportunity To Succeed Pre-Design Phase Is Key Foundation For Entire Project

10 Sustainable Approach Reduction is first priority Right-Sizing is key Maximize use Meet demand Reduce excess Opportunity to reuse space Potential to recycle facilities

11 Cost Control

12 Team Formation PROJECT CHAMPION Strong Project Advocate Leadership Position College President VP Respected Figure Networked Communicator Consensus Builder Fundraising Ability

13 Team Formation STEERING COMMITTEE Major Decision Making Body Project Leadership Project Visionaries Milestone Review Committee Participation For Life Of Project Final Approval Body

14 Team Formation WORKING COMMITTEE Day-To-Day Review Committee Interface With Professional Team Project Expertise Some Overlap With Steering Committee Participation For Life Of Project Steering Committee Liaisons

15 Team Formation STEERING COMMITTEE President VP Business VP Student Affairs VP Advancement Student Representative Athletics Director Recreation Director Director Of Facilities Campus Architect WORKING COMMITTEE Recreation Director Athletics Director Fitness Director Aquatics Director Intramural Sport Director Outdoor Program Director Head Of Maintenance Campus Architect

16 Team Formation Team Owner Key Players Steering Committee Working Committee Architect/Consultants Architect Engineers Programmer Cost Consultant Sustainability Consultant Aquatic Consultant Operations Consultant

17 Programming Process

18 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

19 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

20 Focus Groups Students Donors Faculty Organizations Project Leadership Administration Committees Staff

21 Focus Groups FOCUS GROUP SURVEY Informal Survey Initial Indicators Preliminary Priorities Only One Measure Not Statistically Valid

22 Focus Groups

23 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

24 Formal Survey Web Based Mass distribution Statistically Significant Sample Incentivize Register to win prize for participation Basis For Project Requirements Priorities Needs Financial Support

25 Formal Survey SURVEY COMPONENTS People Age, Gender Residential Status Participation Activities Day/Time Potential Fee Tolerance

26 Formal Survey

27 Formal Survey

28 Formal Survey

29 Formal Survey

30 Formal Survey How often would you participate? BASKETBALL FREE WEIGHTS WEIGHT MACHINES FITNESS - CARDIO RACQUETBALL SQUASH BADMINTON VOLLEYBALL LAP SWIMMING RECREATONAL SWIMMING Never Once a month (1 x mo.) Actual = /wk Once a week Actual = 1 /wk Times a week Actual = 3 /wk Daily Actual = 7 /wk TOTAL SURVEYS /wk Or More Partic /wk Or More Percent 8% 64% 67% 85% 4% 1% 8% 17% 18% 13% 14% 8% Total Weekly Visits Total Daily Visits WATER AEROBICS ICE HOCKEY

31 Formal Survey What Time Of Day? BASKETBALL FREE WEIGHTS WEIGHT MACHINES FITNESS - CARDIO RACQUETBALL SQUASH BADMINTON VOLLEYBALL LAP SWIMMING RECREATONAL SWIMMING 6-8 am am - 12 pm pm pm pm pm pm - 12 am TOTAL SURVEYS Peak User Group WATER AEROBICS ICE HOCKEY

32 Formal Survey Option A - $150 Fee Option B - $100 Fee Option C - $75 Fee 3 court gymnasium 3 court gymnasium 3 court gymnasium Multi-activity court (MAC) gym Multi-activity court (MAC) gym Elevated jogging track Elevated jogging track Elevated jogging track Weight and fitness area Weight and fitness area Weight and fitness area MP rooms for aerobics, etc. MP rooms for aerobics, etc. MP rooms for aerobics, etc. Rock climbing wall Rock climbing wall Comprehensive wellness center Basic wellness center Social lounge and game room Social lounge Leisure pool Whirlpool and sauna Meeting room Sports club offices

33 Formal Survey Activity Peak Demand Unit SF Need Activity Type Unit Need Recom'd. Units Total SF FREE WEIGHTS /sf Individual 61 3,355/sf WEIGHT MACHINES /sf Individual 70 3,850/sf SUBTOTAL Demand Based Requirements for Peak Need 7,205/sf CARDIO MACHINES /sf Individual 92 4,600/sf SUBTOTAL 4,600/sf AEROBICS 70 50/sf Individual 70 3,500/sf DANCE CLASSES 92 50/sf Individual 92 4,600/sf YOGA / PILATES /sf Individual 126 6,300/sf SPINNING / STATIONARY CYCLE /sf Individual 103 2,575/sf MARTIAL ARTS 56 50/sf Individual 56 2,800/sf SUBTOTAL 19,775/sf CLIMBING WALL 78 36/sf pairs ,404/sf BOULDERING WALL 46 36/sf Individual 46 1,656/sf SUBTOTAL 3,060/sf

34 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

35 National Planning Standards National Intramural Recreation Sports Association National Collegiate Athletic Association National Sporting Goods Association American College of Sports Medicine

36 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

37 Peer Comparison Indoor space

38 Peer Comparison Outdoor space

39 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

40 Professional Judgment Big Picture Evaluation Experience Sharing Political Factors History Perceptions Trends in Recreation Institutional Identity/Demographics Finalize Project Requirements

41 Programming Factors Formal Survey National Standards Peer Comparison Focus Groups Project Needs Professional Judgment

42 Building Program Space Requirements Quantity Itemized Room List Net Area Total Gross Area Calculation Quality Technical Requirements Adjacency

43 Space Requirements No. Component Type Quantity Unit SF Total SF 1.00 Activity Space 44,961 sf 1.01 Gymnasium (3 Court) 1 room 18,500 sf 18,500 sf 1.02 Gymnasium Storage 2 rooms 300 sf 600 sf 1.03 Suspended Running Track 1 track 5,367 sf 5,367 sf 1.04 Racquetball Court 2 courts 800 sf 1,600 sf 1.05 Climbing Wall 1 area 397 sf 397 sf 1.06 Bouldering Wall 1 area 260 sf 260 sf 1.07 Climbing Wall Office 1 room 117 sf 117 sf 1.08 Circuit & Free Weights 2 areas 3,500 sf 7,000 sf 1.09 Circuit & Free Weight Storage 1 room 300 sf 300 sf 1.10 Cardio & Stretching 1 area 4,216 sf 4,216 sf 1.11 MP Room - Large 1 room 2,531 sf 2,531 sf 1.12 MP Rooms Storage 1 room 395 sf 395 sf 1.13 MP Room - Small 1 room 2,283 sf 2,283 sf 1.14 MP Rooms Storage 1 room 242 sf 242 sf 1.15 Quiet Fitness Area 1 area 1,153 sf 1,153 sf PROGRAM SUMMARY 1.00 Activity Space 44,961 SF 2.00 Natatorium 15,022 SF 3.00 Outdoor Adventure 8,250 SF 4.00 Office Suite 1,724 SF 5.00 User Support 2,781 SF 6.00 Building Support 7,381 SF Net Building Area 75% 80,119 SF Circulation and Walls 25% 26,706 SF Gross Building Area 106,825 SF

44 Technical Data Requirements

45 Adjacency Diagram A103 Storage A104 Observation Direct Connection A101 MAC Gymnasium Indirect Connection A105 Team Benches S103 Locker Rooms C101 Concourse

46 Design Narratives Architectural Mechanical/Electrical Plumbing/Fire Protection Technology A/V Systems Aquatics Sustainability

47 Design Concept Graphic Program Multiple Options New Construction Renovation/Expansion Plan Concepts 3D Images Communication Tool Promotional / Fundraising Basis For Cost Model

48 Cost Model Balance Budget Quality Quantity Total Project Cost Construction Cost Soft Cost Contingencies Escalation Space Program Quantity Quality Aesthetic Durability

49 Cost Model Total Project Cost Construction Related Costs Soft Costs Include Contingencies Address Inflation A Construction Cost Cost A1 Construction cost $33,000,000 A2 Construction contingency 5.0% $1,650,000 A3 Total Construction Cost $34,650,000 B Construction Related Cost B1 Hazardous materials abatement $235,360 B2 Lead paint management $50,000 B3 Temporary facilities $200,000 B4 Total Construction Related Cost $485,360 C Fixtures, Furnishings & Equipment (FFE) C1 Furniture $275,000 C2 Fitness Equipment $725,000 C3 A/V equipment $120,000 C4 Telephone and IT systems $50,000 C5 Pool timing system $200,000 C6 Total FFE $1,370,000 D Professional Fees & Expenses D1 A/E fee - Basic services 8.00% $2,772,000 D2 Specialty consultants 1.00% $346,500 D3 Furniture design fee 10% $27,500 D4 LEED Consulting and Documentation $128,248 D5 Survey $13,234 D6 Geotechnical report $9,900 D7 Reimbursable expenses $150,000 D8 Moving expenses $60,000 D9 Legal Fees $50,000 D10 Financing Fees $40,000 D11 Total Professional Fees & Expenses $3,597,382 E1 Sub Total $40,102,742 E2 Project Contingency 5.00% $2,005, E3 Inflation 3.00% $1,263,236 E4 Total Project Cost $43,371,115

50 Final Evaluation Leadership Leadership input Stakeholder input Professional/technical input Consensus decision Justifiable Defensible Sellable Stake Holders Consensus Technical

51 Space Programming Standards

52 NIRSA # of Students Indoor Component < 3,000 3,000-9,999 10,000-19,999 >20,000 BB Courts (# courts per 1,000 students) Free Weights (sf per student) Machine Weights (sf per student) Cardio Fitness (sf per student) Multi-Purpose Space (sf per student) NA Group Exercise Space (sf per student) Strength Equipment Space

53 NIRSA # of Students Outdoor Component < 3,000 3,000-9,999 10,000-19,999 >20,000 Total outdoor fields (number of acres per 1,000 students) NA 0.94 Outdoor Basketball courts (# courts per 1,000 students) Soccer fields (# fields per 1,000 students) Softball fields (# fields per 1,000 students) Tennis Courts (# courts per 1,000 students) Volleyball Courts (# courts per 1,000 students)

54 NCAA Basketball Court Competition Dimensions= 94 x 50 Court Area= 4,700 sf Overall Area= 7,980 sf Recreation Dimensions= 84 x 50 Court Area= 4,200 sf Overall Area= 7,280 sf

55 NCAA Competition Soccer Field Width yards Length yards Maximum Field Area = 81,000 sf Maximum Overall Area = 106,000 sf Minimum Field Area = 72,450 sf Minimum Overall Area = 96,250 sf

56 NCAA Competition Swimming Long Course Pool Dimensions: 50m (164 ft 0.5 in) x 75 ft providing (8) 9 foot lanes. Water depth 7 feet min.. Short Course Pool Dimensions: 25y (164 ft 0.5 in) x 60 ft providing (8) 7 foot lanes. Water depth 7 feet min. 50 m x 75 ft pool 50 m x 75 ft pool and dive well

57 National Sporting Goods Association

58 ACSM Multipurpose Gymnasium Temperature 68 to 72 degrees F Humidity < 60% Air Circulation 8 to 12 air changes per hour Light Minimum 50 FC Court Size 50 x perimeter

59 ACSM Fitness Center Temperature 68 to 72 degrees F Humidity < 60% Air Circulation 8-12 air changes per hour Outside Air 40% preferred 10% minimum Flooring Antistatic, antifungal, nonabsorbent

60 Space Program Needs No Standard Demand Based Space Demand Operations Based Demand Based Activity space Dedicated lockers Competition Natatorium Operations Based Offices No Standard Lobbies Lounges General lockers

61 Locker Rooms General Users Limited demand Demand Based Users Rental Faculty Club Aquatic General use Team use Athletic

62 Locker Rooms Athletic Locker Room Analysis Varsity Season Post Season Non Traditional Start Women's Sports Locker AUGUST SEP OCT NOV DEC JAN FEB MAR APRIL MAY Cross Country Field Hockey Golf Soccer Tennis Volleyball Swimming / Diving Basketball Track Indoor Lacrosse Softball Track Outdoor Total Total Excluding Non Traditional

63 6-Lane 25 Yard Pool 7,704 SF room area 107 X 72 3,375 SF tank area 75 X 45 Deck dimensions 15 end decks 10 /15 side decks

64 8-Lane 25 Yard Pool 9,309 SF room area 107 X 87 4,500 SF tank area 75 X 60 Deck dimensions 15 end decks 10 /15 side decks

65 25 Yard/25 Meter Pool 12,768 SF room area 114 X 112 6,150 SF tank area 82 X 75 Deck dimensions 20 /15 end decks 15 side decks

66 8-lane Stretch Pool 14,355 SF room area 165 X 87 7,680 SF tank area 128 X 60 Deck dimensions 15 /20 end decks 10 /15 side decks (1) 6 bulkhead

67 10-lane Stretch Pool 17,655 SF room area 165 X 107 9,600 SF tank area 128 X 75 Deck dimensions 15 /20 end decks 15 side decks (1) 6 bulkhead

68 50-Meter Pool 23,520 SF room area 210 X ,900 SF tank area 172 X 75 Deck dimensions 15 /20 end decks 15 /20 side decks (2) 4 bulkheads

69 50-Meter Pool + Diving 32,816 SF room area 293 X ,200 SF pool tank area 176 X 75 4,350 SF diving tank area 58 X 75 Deck dimensions 15 /20 end decks 18 side decks (2) 6 bulkheads

70 Competitive Pool Summary Configuration Water Area Total Area (approximate) Ratio 6 lane 25 yard 3,375 SF 7,704 SF lane 25 yard 4,500 SF 9,309 SF yard/25 meter 6,150 SF 12,768 SF lane stretch 7,680 SF 14,355 SF lane stretch 9,600 SF 17,655 SF meter 12,900 SF 23,520 SF meter + diving 17,550 SF 32,816 SF 1.9

71 Leisure Pools Primary Factors Demand Budget Features Occupancy 15 SF/person max 30 SF/person typical

72 Administration/Office Space Staff Full and part time Future Support Space Work room / Break room Storage Conference Location Proximity to control

73 Public Space No Published Standards Intangible Value Contributes to Wow Factor Right Size Special Event Potential Requires Clearly Defined Use

74 Space Programming Standards Building Component Breakdown 9% 10% 11% 9% Public Spaces Recreation/Athletics Admin./Office User Support Bldg. Support 62%

75 Budgeting

76 Construction Cost Components $200/SF $225/SF $230/SF $235/SF $240/SF $250/SF $260/SF $260/SF $275/SF $325/SF $335/SF $350/SF

77 Fixtures, Furnishings & Equipment FFE FURNISHINGS Lounge Office Meeting Unit Cost $30/SF - $34/SF $24/SF - $28/SF $28/SF - $32/SF EQUIPMENT Fitness Equipment General (balls, covers, IT, etc.) $45/SF - $55/SF $3/SF - $4/SF

78 Preliminary Space Program Construction Cost Furniture Cost Equipment Cost Component Units Area SF Total SF Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1.00 Public Spaces 1.01 Lobby 1 1,200 SF 1,200 SF $275/SF $330,000 $34/SF $40,800 $3/SF $3, Lounge 1 2,400 SF 2,400 SF $275/SF $660,000 $34/SF $81,600 $3/SF $7, Public Toilets SF 600 SF $325/SF $195,000 $0/SF $0 $3/SF $1,800 4,200 SF $1,185,000 $122,400 $12, Gymnasium Court Gymnasium 1 20,000 SF 20,000 SF $235/SF $4,700,000 $0/SF $0 $3/SF $60, MAC Court 1 9,800 SF 9,800 SF $250/SF $2,450,000 $0/SF $0 $3/SF $29, Jogging Track 1 7,500 SF 7,500 SF $260/SF $1,950,000 $0/SF $0 $3/SF $22,500 37,300 SF $9,100,000 $0 $111, Fitness 3.01 Fitness Center 1 22,000 SF 22,000 SF $225/SF $4,950,000 $0/SF $0 $50/SF $1,100, Small Group Exercise 2 1,000 SF 2,000 SF $250/SF $500,000 $0/SF $0 $3/SF $6, Large Group Exercise 2 2,400 SF 4,800 SF $250/SF $1,200,000 $0/SF $0 $3/SF $14,400 28,800 SF $6,650,000 $0 $1,120,400

79 Preliminary Space Program Construction Cost Furniture Cost Equipment Cost Component Units Area SF Total SF Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 4.00 Aquatic Center 4.01 Lap Pool Tank 4,500 SF $175/SF $787,500 $0/SF $ Lap Pool Enclosure 1 9,300 SF 9,300 SF $250/SF $2,325,000 $0/SF $0 $3/SF $27, Leisure Pool Tank 4,000 SF $200/SF $800,000 $0/SF $ Leisure Pool Enclosure 1 8,000 SF 8,000 SF $250/SF $2,000,000 $0/SF $0 $3/SF $24, Whirlpool SF 200 SF $400/SF $80,000 $0/SF $0 $3/SF $ Wet Classroom SF 720 SF $300/SF $216,000 $32/SF $23,040 $3/SF $2, Offices SF 240 SF $230/SF $55,200 $28/SF $6,720 $3/SF $720 18,460 SF $6,263,700 $29,760 $55, Administration 5.01 Reception SF 120 SF $230/SF $27,600 $34/SF $4,080 $3/SF $ Director's Office SF 200 SF $230/SF $46,000 $28/SF $5,600 $3/SF $ Staff Offices SF 960 SF $230/SF $220,800 $28/SF $26,880 $3/SF $2, Conference Room SF 300 SF $230/SF $69,000 $32/SF $9,600 $3/SF $ Break/Kitchen SF 120 SF $250/SF $30,000 $28/SF $3,360 $3/SF $360 1,700 SF $393,400 $49,520 $5, User Support 6.01 Equipment Issue / Laundry 1 1,000 SF 1,000 SF $225/SF $225,000 $28/SF $28,000 $3/SF $3, Men's Locker Room 1 2,400 SF 2,400 SF $325/SF $780,000 $0/SF $0 $3/SF $7, Women's Locker Room 1 2,400 SF 2,400 SF $325/SF $780,000 $0/SF $0 $3/SF $7, Gender Neutral Locker Room SF 180 SF $325/SF $58,500 $0/SF $0 $3/SF $540 5,980 SF $1,843,500 $28,000 $17,940

80 Preliminary Space Program Construction Cost Furniture Cost Equipment Cost Component Units Area SF Total SF Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 7.00 Building Support 7.01 Mechanical Space 1 8,000 SF 8,000 SF $200/SF $1,600,000 $0/SF $0 $3/SF $24, Electrical Space 1 1,400 SF 1,400 SF $200/SF $280,000 $0/SF $0 $3/SF $4, Storage 1 3,200 SF 3,200 SF $200/SF $640,000 $0/SF $0 $3/SF $9,600 12,600 SF $2,520,000 $0 $37,800 Net Assignable Building Area 109,040 SF $27,955,600 Circulation and Walls 20% 21,808 SF $250/SF $5,452,000 TOTAL 130,848 SF $255/SF $33,407,600 $229,680 $1,361,120

81 Total Project Cost A Construction Cost Cost Total A1 Construction Cost $33,407,600 A2 Site Work 5.0% $1,670,380 A3 Construction contingency 5.0% $1,753,899 A4 Total Construction Cost 81% $36,831,879 B Fixtures, Furnishings & Equipment (FFE) B1 Furniture $229,680 B2 Fixtures and Equipment $1,361,120 B3 Total FFE 3.5% $1,590,800 C Professional Fees & Expenses C1 Architectural/Engineering fees 7.5% $2,762,391 C2 Specialty Consultants 2.5% $920,797 Programming Aquatic Sustainability (LEED) A/V systems C3 CM Fee 3.0% $1,104,956 C4 Survey 1.0% $16,704 C5 Geotechnical report 1.0% $16,704 C6 Material Testing $0.75/SF $98,136 C7 Reimbursable expenses $4,000 C8 Building permit 0.50% $167,038 C9 Legal costs $0 C10 Endowment $0 C11 Total Professional Fees & Expenses 11% $5,090,726 D1 Sub Total $43,513,405 $43,513,405 D2 Project Contingency 5.0% $2,175,670 D3 Total Project Cost $349/SF 1.24 $45,689,075

82 Case Study

83 Colorado State University Public land grant university Fort Collins, CO 22,565 undergraduates 7,458 graduates 51/49% female/male 81/19% in-state/out-of-state 112 majors Division I athletics

84 Colorado State University

85 Colorado State University

86 Colorado State University

87 Colorado State University Project Program Renovation & expansion Space needs Technical data Sustainability requirements Plan concept Exterior concept Project budget

88 Colorado State University

89 Colorado State University

90 Colorado State University

91 Colorado State University First Level Plan Second Level Plan

92 Colorado State University

93 Colorado State University Original New Entrance

94 Colorado State University

95 Colorado State University Original Entrance New Fitness Center

96 Colorado State University Original Fitness Center New Fitness Center

97 Colorado State University Recreation Pool MAC Gymnasium

98 Colorado State University Lobby/Lounge Outdoor Adventure

99 Colorado State University Multi-Purpose Room Climbing Wall

100 Summary

101 Cost of Space Programming 1/4 1/2% Of Construction Cost $37,500 - $150,000 ($15M - $30M Project) < 0.1% lifetime building cost Lifetime Building Cost

102 Timeline weeks Team Formation Space Program Program Concept Final Report 4 weeks 6 8 weeks 6 8 weeks 4 weeks

103 Summary Programming Is Critical First Step Start With A Qualified Team Consider Multiple Factors Stakeholder input Survey analysis Peers Industry standards Professional judgment Build Comprehensive Budget

104 You Should Now Understand pre-design and space programming in the design process Recognize valid metrics used to predict space demand Determine space requirements to meet future needs for facilities Build comprehensive and accurate project budgets and schedules

105 Follow-Up Contact Stephen E. DeHekker, AIA, LEED AP BD+C Senior Vice President James Gabel, AIA, LEED AP Senior Associate