Minutes. Public Meeting #2. Harrigan Centennial Hall Renewal. December 18, Time and Place: 7pm, Centennial Hall, Exhibit Room

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1 Harrigan Centennial Hall Renewal McCOOL CARLSON GREEN A RCHITECTURE I NTERIOR D ESIGN S PACE P LANNING December 18, 2012 Minutes Public Meeting #2 Time and Place: 7pm, Centennial Hall, Exhibit Room Public Attendees: Ernestine Massey Bob Peel Hailey Van-Slyke Abigail Brady Bob Medinger Max Rule Dave Patt John Stein Jere Christner Nancy Davis Technical Team: (Highlighted names were in attendance) Garrett Burtner, Architect MCG John Weir, Principal Architect MCG Kelli Cropper, Project Manager CBS Stephen Weatherman, Municipal Engineer CBS Michael Harmon, Public Works Director CBS Chris Wilbur, Facilities Manager - CBS Don Kluting, Facility Manager Centennial Hall 1. Introductions 2. About the Centennial Hall Planning Process Garrett reviewed the Technical Team and Building Design Committee organization and how these interface with the broader Public. 3. Findings of the Facility Assessment Garrett reviewed the facility assessment process and findings and gave an overview of the design team s recommendations. 4. Project Update Project Goals as identified by the BDC were reviewed. The estimated project costs ($15.2 million) and available funding ($8.2 million) were presented. 5. Open Forum You Talk, We Listen What are your goals and expectations for the renewed Centennial Hall? a. John Stein The Historical Museum is concerned about the implications of the budget on timeline for the Museum moving into a new space. John emphasized that the project should not attempt to duplicate amenities that are available at other local venues. He mentioned that the noise of the hand dryers in the restrooms is a distraction and he thinks that a larger covered area at the entry for drop-off would be a good feature. b. Nancy Davis Nancy is concerned that there is not more public participation in the HCH process and suggested a more aggressive campaign to promote the meetings. She would like to page 1 of W 1 st Ave Suite 300 Anchorage, Alaska (907) FAX (907)

2 see transparency is the whole process and requested that more materials be made available in hard copy at the Library for those who don t regularly access the internet. She would also like the list of BDC members names to be public so others can seek them out to discuss the project. Nancy commented that a place for daycare in the building would be helpful during large events. She also asked whether with so many upgrades needed, could it be more cost effective to tear down and rebuild the building? c. Kelli Cropper Kelli pointed out that there may be grant funding available for energy efficiency upgrades to Centennial, and it would be helpful if interested members of the public got involved looking for grants like this to help close the project s funding gap. Kelli also emphasized the importance of covered outdoor areas in the Sitka climate. d. Max Rule Max mentioned that Allen Hall on Sheldon Jackson campus has been drawing more events as the renovation progresses. He recommends that we coordinate our efforts with SJ s master plan to avoid duplication of facilities. 6. What s Next? Attachments: END Existing Building Plan Project Schedule Project goals and ideas from the Building Design Committee Slideshow for Public Meeting #2 Thank you for your involvement and input! For further information and input please contact: Kelli Cropper, Project Manager City and Borough of Sitka 100 Lincoln Street Sitka, AK Phone: kelli@cityofsitka.com Stephen Weatherman, Municipal Engineer City and Borough of Sitka 100 Lincoln Street Sitka, AK Phone: stephen@cityofsitka.com Project Documents are available on MCG s website: Page 2 of 2

3 X W A B C E G I 1 A501 L O R T U V T SF T SF 1w 22' - 0" 2w Department Legend ADMINISTRATION ' - 6" 17' - 6" 14' - 0" 14' - 0" 14' - 6" 18' - 9" 22' - 0" MAKSOUTOFF SOUTH 118A 534 SF MAKSOUTOFF NORTH SF PANTRY 119A 111 SF STORAGE SF LIFT SF STAGE RIGHT DN 102A DN 172 SF VESTIBLE SF PREP/CLEAN SF KITCHEN SF EAST CORRIDOR 112 WOMEN 438 SF SF EXHIBIT A SF CONCOURSE EAST 110A 536 SF EXHIBIT B 119B 726 SF STAGE SF BARANOF MPR SF CASE #1 119C 71 SF CASE #2 119D 69 SF CASE #3 119E 73 SF CENTRAL CONCOURSE SF DRESSING ROOM STAGE LEFT DN B 257 SF 173 SF DN VESTIBULE WEST ELEC SF 134 SF LOBBY SF MAIN VESTIBULE SF PORTICO 135 BOILER ROOM 105 WEST CORRIDOR DAVIS SF 111 PESTCHOUROFF 227 SF 480 SF 128 STORAGE & JANITOR 245 SF 106 HALL ROUSSEAU 230 SF SF 570 SF MENS ROOM SF CONCOURSE WEST 110B 536 SF BLDG. ADMINISTRATION SF STORAGE 122A 191 SF 14' - 1" STOR. / MECH SF 7' - 0" P MUSEUM SF 7' - 0" Q 7' - 0" S 18' - 9" T 2.1w 3w MUS. OFFICE SF 14' - 0" 14' - 6" 14' - 0" U 3.1w COLLECTIONS SF 7' - 0" 14' - 0" 14' - 0" V 4w 17' - 6" 17' - 6" 14' - 1" ASSEMBLY/MEETING BUILDING SERVICES FOOD SERVICES MUSEUM STAGE & SUPPORT STORAGE 5w X W 6w N A 28' - 1" 7' - 0" 7' - 0" 7' - 0" 7' - 0" 14' - 0" 14' - 1" B C D E F H J 7' - 0" 7' - 0" K L M

4 Programming / Design Schedule Harrigan Centennial Hall Renovation / Addition /14/2012 August Sept. Oct. Nov. Dec. Jan. Feb. March April May June July Aug. Sept. Oct. Nov. TASK 1 Building Assessment Visit Building Assessment Estimate Programming Concept Design Schematic Design BDC1 Sept PM BDC2 BDC3 Oct Dec PM CBS Review BDC4 BDC5 7-Jan 11-Feb Estimate CBS Review Assembly Approvals 25-Sep 35% 26-Feb 65% 25-Jun 95% 10-Sep TASK2 PM Design Development BDC6 BDC7 25-Mar Estimate PM CBS Review CBS Review DESIGN DEVELOPMENT TASK 3 Construction Documents BDC8 Estimate Estimate Bidding & Award CONSTRUCTION DOCUMENTS BID DOCUMENTS TASK 4 Mobilization/Construction Occupancy LEGEND BDC# Building Design Committee Meeting Estimate Professional Construction Cost Estimate 35% 35% Schematic Design Milestone 65% 65% Design Development Milestone 95% 95% Construction Documents Milestone 26-Feb Project Presentation at Assembly Meeting & date PM Public Design Progress Meeting CBS Review Design Document Review by City and Borough of Sitka

5 Notes from HCH Building Design Committee (BDC) Meeting #1 September 24, 2012 Open Forum What are your goals and expectations for the project? John Weir 1. Branding, strong narrative. What is current brand? What should it be? 2. Building to be most sustainable in Sitka. Michael Harmon 1. Money in coffers $8.2 mil.; Legislative appropriate for cruise ship facility enhancement. 2. Leverage outside funding to upgrade an older facility. 3. Address Remodel needs first. 4. Open up to more light and views. 5. Expansion options: will request $4.5mil.this year. John Sherrod 1. HCH is the most important building in Sitka. 2. Want to make sure we have a good facility. 3. Improve Convention opportunities More appealing auditorium. Max Rule 1. Frequent user of HCH that is looking towards end product. 2. Functional building as heart of Sitka. 3. Needs to work with other existing facilities in town/not compete. 4. Affordability getting good value and affordable to operate. Pete Esquiro 1. Concentrate on Conventions side; 2. Sustainable operations (as low as possible) 3. Want to attract more conventions for the off-season. 4. Build in as great a level of diversity as we can. 5. Would like an attractive building (Not like a Silo). 6. Affordable operation costs for efficiency of local dollars. 7. Concern about tsunami zone location of HCH. 8. Sea walk or Waterfront typology to spread out civic/visitor functions. Rick Armstrong 1. Large functional gathering space. 2. Flexibility of small to large spaces. 3. Would love to move museum to a bigger better place. 4. Staging area for visitors. 5. Climate-appropriate design-roof shapes. Tonia Rioux 1. Flexible for a diversity of use. 2. [Cruise Passenger Excise Tax is source of funding.] 3. Wants something that is competitive in the convention market with modern conveniences and technology. 4. Important to be sustainable for the long term. 5. Not lose sight of the visitor aspect need a place for visitors to get basic information and orientation. 6. Sheltered outside areas and place for visitors to rest inside; vendor services. 7. Interior design to articulate the values of Sitka.

6 Angela McGraw 1. Home of New Archangel Dancers for 43 years May thru September 6 days a week 2 shows daily. 2. Need to keep access to the space during construction. 3. Stage is ok but deeper would be good for live music with dancers; more room. 4. Dancers do not need windows in their dressing room, but dressing should be close to stage. 5. Acknowledgement of previous plans is important. 6. Sustainability is important. Kay McCarty - 1. Would like to see the building more user friendly - for decorations. 2. More view windows. 3. Concerned about decreasing cruise ship visitors Bob Medinger Chamber and Museum 1. Conventions are key 2. Museum adds to the branding, the value of Sitka. 3. History is an asset. 4. Centennial is where the visitors come. Marilyn Knapp 1. Centennial is a wonderful resource and we have an opportunity to make it even better. 2. We should be able to attract people to Sitka as a gateway to Alaska. 3. Campus idea needs to stay in mind Sheldon Jackson; Library. 4. Seeing that HCH is an integral part of Sitka will give it greater weight. Jere Christner 1. Need to recognize the value of this location highest and best use. 2. Monies have strings attached. 3. Identifying priorities and communicating those priorities. 4. Go vertical for additional space. 5. So many activities HCH is Sitka s living room. 6. Accentuate, not compete, with local businesses. Kenneth Rear 1. Room for most improvement Improvements in information and visitor spaces. 2. Building turns its back on the lightering dock. Needs a good entry from this side. 3. Would like to see a more open, transparent and welcoming architecture. 4. Scalable spaces. 5. Allow auditorium to open to ocean side for music on the Sea Walk. 6. Better flow from outdoor to indoor spaces. 7. Doesn t see the value of windows behind stage. Would prefer the stage on the other end of the auditorium. Dave Miller 1. Food Service expertise 2. Double the size of HCH for conventions. 3. Kitchen is much too small to service convention sized groups ( people). Ernie Massey Can t meet and feed large group in the same space consider a separate dining room.

7 Public Meeting # Garrett Burtner - MCG

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29 Estimated Project Costs Tier 1 = $8,396,000 Tier 2 = $1,375,000 Tier 3 = $4,625,000 Tier 4 = $785,000 $2M $4M $6M $8M $10M $12M $14M Harrigan Centennial Hall Renewal

30 Available Project Funding $8,230,000 $2M $4M $6M $8M $10M $12M $14M Harrigan Centennial Hall Renewal

31 HCH Project Goal Set

32 What s Next? - Refining the scope and phasing of improvements with the BDC - Developing concept floor plans - Next BDC Meeting in January

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34 Thank you for your time and input! Copies of the Facility Assessment are available in the Centennial Hall Office and at the Kettleson Library for review. Project Documents are available for download from MCG s website :