REQUEST FOR PROPOSALS

Transcription

1 Dorchester County Tourism Heart of Chesapeake Country Heritage Area 2 Rose Hill Place Cambridge, Maryland p f REQUEST FOR PROPOSALS Two Outdoor Murals: Creation, Fabrication and Installation Along the Chesapeake Country Scenic Byway The Dorchester County Tourism Department is accepting proposals from mural artists for the design and execution of two (2) murals along the Chesapeake Country Scenic Byway. The murals will display a unique historical snapshot of the local area to engage travelers along the byway and enhance their appreciation of unique qualities of Chesapeake Country. The murals will reflect Chesapeake themes of agriculture, local/national history, natural history and the Chesapeake Bay. We are seeking a professional muralist to execute this project from design through installation. The locations of the murals have been selected. The bidder will recommend the most appropriate designs, submit two concept drawings, and estimate costs for each location, based on time and materials. All bidders must be registered on emarylandmarketplace.com to be considered. Once selected, the artist will present detailed concepts to those approving the design. Mural Content and Resources The mural s final design should be consistent with the Chesapeake Country Scenic Byway Corridor Management Plan (CMP), embodying its guiding principles into a visually attractive and stimulating mural design. Interpretive principles applicable to this project include: 1) Evoke the character of the Chesapeake Country 2) Provide a reason to travelers for further exploration 3) Reflect the heritage and culture of the communities, landscapes and natural resources As stated in the CMP, the Chesapeake Country Scenic Byway weaves together the multifaceted layers of nationally significant maritime and agricultural heritage from Native Americans to the modern era reflecting the distinct sense of time and place as captured in James Michener s novel Chesapeake. The Byway serves as the main route of heritage tourism in the heart of Maryland s Eastern Shore helping heritage travelers find and enjoy distinctive destinations and beautiful places where land and water merge into the Chesapeake Bay. Content should be appropriate to the site and should incorporate themes and topics from James Michener s novel Chesapeake (1978). The novel is divided into 14 sections or voyages covering the period 1583 to 1978, including events that took place in the fictional landscapes of the Eastern Shore. The Corridor Management Plan for the Chesapeake Country Byway can be seen here: About the Project The bid should include for each mural: the artist fee, site preparation costs, supplies, any travel-related expenses and associated costs. The dimensions in this RFP are approximate. The artist will need to ascertain the exact measurements and square footage of each mural site.

2 The artist will be required to apply a protective coating to the final products that should be included in the quote. The medium must be durable, cleanable, and strong enough to stand up to outdoor elements for at least ten years. The proposed designs will undergo review and approval by the property owner, representatives of sponsoring entities and/or a mural committee. Revised drawings may be needed before a final design is approved. The artist must include branding this mural as part of the series of Chesapeake Country Scenic Byway murals. Some type of acknowledgement of the National Scenic Byways Program may also need to be included. Rights and Materials All rights and materials will become the property of Dorchester County Tourism. After being hired, the artist may be asked to present a design package for project sponsors. Proposal Requirements The bid should include for each mural, in addition to the Proposal Checklist on the last page: 1. Artist s professional fee 2. Site preparation costs 3. Supply costs 4. Travel-related expenses 5. Associated itemized costs 6. Itemized budget 7. Timetable/schedule 8. Maintenance plan 9. A brief narrative and concept drawing, including supplemental information such as media, colors, and approximate dimensions. The narrative should convey artistic intent, style, etc. Submit your proposal as stated in the Submitting Proposals section and be sure to include our Bid Form. The above items are in addition to Proposal Checklist.

3 Site #1 Name/Property: Vienna Community Center Dimensions: Approximate: 57 long (minus windows 37 ) x 22 Primary Chesapeake themes Byway Location: Native Americans, Colonial Americans Town of Vienna CMP Reference Page 28: Waterfront and Vienna Heritage Museum as destinations; Page 29: Waterfront listed as scenic view scape; Page 30: Vienna as biking destination; Page 48: list of destinations: Captain John Smith Water Trail and Vienna Heritage Museum Site Potential as a visitor destination Waterfront park, Captain John Smith Center, Vienna Heritage Museum and Handsell are nearby. Comments Mural cannot be attached to block. It must be mounted via a frame and Hardie Board or another appropriate material.

4 Site #2 Name/Property East New Market Municipal Building Dimensions 2 bay doors at 9 7 wide each, unknown height (Doors are stationary.) Chesapeake Theme Colonial and Federal settlements Byway Location East New Market junction Route 16 & Route 14 CMP Reference Site Potential as a Visitor Destination Comments Page 21: Listings on Register of National Historic Places; Page 51: included in target development zone in Dorchester County Comprehensive Plan; Page 78: Friendship Hall Park mentioned as having potential as destination; Map: Inventory of Potential Enhancement Areas Town has walking tour and good collection of historic architecture and has designation on National Register of Historic Places and a walking tour of historic properties; a museum is planned for downtown; a new, in-town park is planned. Mural cannot be attached to doors. It must be mounted via a frame and Hardie Board or another appropriate material.

5 PROJECT SCHEDULE TASK TENTATIVE PROJECT SCHEDULE Request RFP approval from Dorchester County Council 2/17/15 & Funding Agency; Share with Property Owner Advertise RFP 2/20/15 Open Proposals 3/17/15 Interviews 3/20-25/15 Dorchester County Council for approval to hire 3/3/15 Give Notice to Proceed 3/5/15 Mid-project Reviews 6/15 Project Completed 8/31/15 SUBMITTING PROPOSALS Your sealed bid MUST be delivered to: Dorchester County 501 Court Lane, Room 108 Cambridge, MD By 2:00 P.M. Tuesday, March 17, 2015* Envelopes MUST be marked: Bid: Mural Project in the lower left corner. * Proposals not received by the time and at the place indicated will not be considered. Proposal Checklist: Registration on emarylandmarketplace.com Use the attached Bid Form An original and three (3) copies of the proposal Service Provider Name & Date Contact Name Phone and Resumes of principal and working team if applicable Concise description of the services proposed for the work A concise description of the interpretive/design philosophy underlying the work Costs for services as shown in attached Bid Form and separate itemized budget Identification of the primary person(s) who will perform the work for each component Description of past experience with three examples of similar efforts on murals At least three references for similar projects A master schedule and time that describes the process and covers steps to complete the project, milestones, reviews, and delivery dates Two conceptual designs or rough drawings of each mural

6 INQUIRIES CONCERNING THIS PROPOSAL Please direct any questions or comments to: Ceres Bainbridge, Project Manager Heart of Chesapeake Country Heritage Area 2 Rose Hill Place Cambridge, Maryland Ceres@TourDorchester.org Telephone: FAX: A consultant/artist will be selected based on a combination of design quality, professional experience, and price. Dorchester County Tourism Department reserves the right to accept or reject, in whole or in part, any and all proposals received in response to this Request for Proposal; to waive or permit cure of minor irregularities; and to conduct discussions with any or all qualified Service Providers in any manner necessary to serve the best interests of the County. This Request for Proposal creates no obligation on the part of the County to award a contract.

7 Dorchester County Tourism Heart of Chesapeake Country Heritage Area 2 Rose Hill Place Cambridge, Maryland p f Mural #1 Vienna Community Center: 1. Artist fee 2. Site preparation 3. Supply costs 4. Travel related expenses 5. Associated itemized costs 6. Fabrication/Installation Bid Form Two Murals on Chesapeake Country Scenic Byway Total itemized budget: #1 Mural #2 East New Market Municipal Building Bay Doors 1. Artist fee 2. Site preparation 3. Supply costs 4. Travel related expenses 5. Associated itemized costs 6. Fabrication/Installation Total itemized budget #2 7. TOTAL for Both Murals Additional Items 8. Timetable/schedule Included? 9. Maintenance needs Included? 10. Brief narrative and concept drawing, to convey artistic intent, style, dimensions etc.

8 To be considered, please submit bid by Tuesday, March 17, 2015, to: Dorchester County Attn: Tourism Department 501 Court Lane, Room 108 Cambridge, MD Envelopes MUST be marked: Bid: Mural Project Proposals not received by the time and at the place indicated will not be considered. Company/Muralist Name Contact Name Telephone Address Signature Date Your signature will guarantee the proposed production quote will be effective for 120 days Proposals must be received at the office of the Dorchester County Council, 501 Court Lane, Room 108, Cambridge MD no later than 2:00 P.M., Tuesday, March 17, 2015 to be considered. Please indicate your company policy as to when extra costs apply above the proposal.