NOTICE TO BIDDERS PURCHASE OF PORTABLE FORENSIC LASER SCANNING TECHONOLGY

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1 NOTICE TO BIDDERS Sealed bids will be received by the City of Midwest City at its City Clerk' s office located in the Municipal Building, 100 N. Midwest Blvd., Midwest City, Oklahoma until 2: 00 p. m., Tuesday, April 24, 2018, for the following: PURCHASE OF PORTABLE FORENSIC LASER SCANNING TECHONOLGY Any bids received after 2: 00 pm on the above date will be returned unopened. Bids shall be made in accordance with the bid documents, all of which are on file and available for public examination in the office of the City Clerk in the Midwest City Municipal Center ( 405) Items being bid on and the date bids are to be opened must be identified on the face of the envelope in the lower left- hand corner. Bids filed with the City Clerk shall be opened publicly and read aloud in the City Council Chambers at the time stated above or later. All bids shall be considered by the Mayor and City Council prior to the contract being awarded. The City Council shall consider award of the bid at or after 7: 00 p.m., Tuesday, May 8, 2018, to the lowest and best bidder meeting specifications. The City Council may lay the same over to a subsequent meeting for comparison and computation. The City Council of the City of Midwest City reserves the right to reject any or all bids. 3daa,,, SARA HANCOCK, CITY CLERK CITY OF MIDWEST CITY Page 1 of 1

2 City of Midwest City Specifications for the Purchase of Portable Forensic LASER Scanning Technology Overview The purpose of this request for bids is to equip the Midwest City Police Department with latest technology in forensic scanning hardware and software to produce better documentation and quality of work for our community. In short, achievable goals and objectives are to document fatality vehicle accidents and violent crimes with a significant amount of detail and in a shorter amount of time. Portable Forensic LASER scanner shall be able to capture fast, straightforward and highly accurate measurements of complex objects and structures. The scanner shall be able to provide scanning results in challenging environments, narrow areas, dusty or humid areas, in rain or direct sunlight with a distance accuracy up to plus or minus 3mm. Portable Forensic LASER scanning equipment shall be able to be used inside structures, vehicles, outdoors, confined areas, closets, bodies, hazardous situations, and virtually anywhere which the system may be needed. Portable Forensic LASER scanner needs to provide up to several million measurements which allows for extremely detailed images, diagrams, 2D and 3D scans. Below are minimum specifications. Bidders may meet or exceed specifications. Tri- Pod mounted Scanner Range Focus: m High Dynamic Range photo recording 2x/ 3x/ 5x Measurement speed: up to 976, 000 points/ second Ranging error: ± lmm Sealed design Ingress Protection Rating Class 54 On- site compensation Accessory Bay Angular Accuracy: 19 aresec for vertical/ horizontal angles Integr. colour camera: Up to 165 mio. pixel Laser class: Laser class 1 Weight: 4, 2kg Multi- Sensor: GPS, Compass, Height Sensor, Dual Axis Compensator Handheld Scanner Measure on a lm reference scale, in lm distance, for a lateral scanner movement of lm, using targets for distance measurement Measure in 0. 5m- 3m/ ft distance Noise reduction for equal scan times at 0. 5m, lm, 2m and 3m distance from object Scanner Data Laser Scanner data can be processed by a number of industry- standard laser scanner software

3 Photo- realistic modeling Reverse engineering of CAD models and geometric calculations Software Processes and manages scanned data efficiently and easily by using automatic object recognition and scan registration and positioning Colourise scans User- friendly and generates high- quality data in next to no time. Scanned data can be easily shared This solution should be an out of box self- contained system with no need to purchase additional equipment or software.

4 Invitation for Sealed Bids PURCHASE OF PORTABLE FORENSIC LASER SCANNING TECHONOLGY CITY OF MIDWEST CITY 100 N. MIDWEST BLVD., MIDWEST CITY, OKLAHOMA Write legibly in ink or use typewriter. Please see agreement on next page. Published in: Midwest City Beacon Date Advertised: 4/ 06/ 2018 Bids must be in the Office of the City Clerk by no later than 2: 00 P.M. on April 24, IMPORTANT: Bid envelope must indicate bid item enclosed and date of bid opening. Please state the minimum number of units of each item that must be purchased to receive any available volume i.e. pricing ( 1-10=$ I1-20=$ etc.) Description: Quantity Unit Price Volume Pricing Complete Hardware/ Software Package One ( 1) Please include itemized list) Option: Extended Warranty One ( 1) THE CITY OF MIDWEST CITY IS EXEMPT FROM PAYMENT OF OKLAHOMA SALES TAX AND FEDERAL EXCISE TAX. I have examined the specifications and agree, provided I am awarded a contract within thirty( 30) days from the date fixed for opening bids, to provide the above described items for the sum shown, in accordance with the terms set out in the attached" Agreement by Bidder." DELIVERY WILL BE MADE IN DAYS OR LESS FROM DATE OF ORDER. DATED THIS DAY OF 2018 FIRM BY ADDRESS TITLE Accepted by the City Council this day of Mayor City Clerk Approved as to form this day of City Attorney

5 NON COLLUSION AFFIDAVIT STATE OF SS. COUNTY OF The undersigned architect, contractor, supplier or engineer printed name) of lawful age, being first duly sworn, on oath says that s/ he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the work, services, or materials will be completed or supplied in accordance described as: with the plans, specifications, orders or requests furnished the affiant for the project PORTABLE FORENSIC LASER SCANNING TECHONOLGY Affiant further states that s/ he has made no payment of money or any other thing of value directly or indirectly to any elected official, officer or employee of the City of Midwest City or any of its affiliated entities to obtain or procure the contract or purchase order. Signature of Affiant Subscribed and sworn to before me this day of 20 My Commission Expires: Notary Public My Commission Number: Page 1 of 1

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