REQUEST FOR QUOTATION INVITATION

Transcription

1 REQUEST FOR QUOTATION INVITATION DATE: July 15, 2010 DPS: REQUIREMENT: SUBJECT: Patricia Farina DPS Contract Administrator Telephone: Silver Halide Process through Liquid Chemistry Color Photographic Mural Small Orders Non-Target Market Request for Quotation (RFQ) RFQ Number: 3461 Specification Number: 79487A The City of Chicago Department of Procurement Services invites vendors to submit a quote for the above requirement. If you are interested in doing business with the City of Chicago, you are encouraged to respond. Prior registration not required. Please direct all questions to the DPS Contract Administrator listed above. This RFQ and resulting Purchase Order (PO) are subject to City of Chicago Request for Quotation and Detailed Specification (both attached); the Small Orders Terms and Conditions - Blanket; and Special Condition Regarding MBE and WBE (both downloadable from the DPS web site), which are hereby incorporated into the RFQ and PO by reference. The Maximum Compensation under the resulting PO cannot exceed $100, RFQs, EDSs, EDS Appendix As, blank insurance certificates, and the Small Order Special Condition Regarding MBE and WBE including Schedules B, C, and D, are available from the DPS Small Orders web site. TO RESPOND: Please complete and sign the City of Chicago REQUEST FOR QUOTATION AND MBE/WBE SCHEDULE D and then fax or them to the above DPS Contract Administrator. The MBE/WBE Schedule D must be notarized. All RFQs must be received no later than 11:00 AM Central Time on the attached Please Respond By date on the RFQ. The Please Respond By date is the due date. Please write or stamp your firm s name on all pages of the RFQ. Following the RFQ due date and time, a bid tabulation will be prepared. Bid tabulations are made available to the public on DPS s web site: under Contract Administration, Bid Tabulations (Bid Tabs), Get Started Online. Search by the above specification number. Please allow one to three business days for posting of the bid tabulation. The lowest bidder will then be contacted by the DPS Contract Administrator and will be required to submit original 1) City of Chicago Request for Quotation with original signature; 2) properly executed Economic Disclosure Statement (EDS); 3) properly executed EDS Appendix A; 4) completed insurance certificate; 5) MBE/WBE Schedules B, C(s) and D (as applicable); and 6) Current City of Chicago MBE/WBE Certification Letter(s) (as applicable). The CPO will then move to award a PO. Notice of Award for a Small Order PO is made by the City s web site when an Award Date is posted. Awarded POs and the Award Dates are made available to the public on Procurement Service s web site: under Contract Administration, Awarded Contracts, Get Started Online, City of Chicago, Contracts and Awards. Search by the above specification number. Revised: March 16, 2010 Small Orders Request for Quotation Invitation, Page 1 of 1

2 DETAILED SPECIFICATION SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL Specification Number 79487A 1.1. SCOPE The Contractor must furnish and deliver Silver Halide Process through Liquid Chemistry Color Photographic Mural, F.O.B, City of Chicago, Chicago Public Library, Harold Washington Library Center, Marketing Division, 2nd floor, 400 S. State Street, Chicago, Illinois, the specified as described herein and in accordance with the terms and conditions of this specification PRE-AWARD MEETING A mandatory Pre-Award meeting will be held with the lowest responsive and responsible bidder and the Chicago Public Library prior to award of the contract. The Pre-Award meeting will be held at the City of Chicago,, 121 N. LaSalle Street, City Hall Room 403, Chicago, Illinois OUTSOURCING/BROKERING FOR PRINTING SERVICES All work under this Contract must be performed wholly within the premises of the Contractor s printing facility. Printing work to be performed under this Contract CANNOT be subcontracted, assigned, or performed in any facility other than the Contractor s own facility, unless explicitly approved in writing by the Chief Procurement Officer SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL The Silver Halide Process through Liquid Chemistry Color Photographic Mural must be produced on a light jet photo laser (RGB) printer manufactured by Oce on silver halide light sensitive material providing true photo quality; mounting on ¼ white foam board, trimmed flush and laminated with a 3 mil luster UV laminate; double wrapped with ¼ brown corrugated/fluted cardboard, shipped dock to dock by local messenger. The Contractor must provide the Silver Halide Process through Liquid Chemistry Color Photographic Mural in the following sizes: 48 x x x x x x x 36 Detailed Specification 79487A, Silver Halide Process Through Liquid Chemistry Color Photographic Murals, Page 1 of 4

3 DETAILED SPECIFICATION 20 x x x x SOFTWARE Content for the Silver Halide Process through Liquid Chemistry Color Photographic Mural will be supplied to the Contractor in either text, photographs and/or graphic images as a process color file for production using software programs such as Adobe In Design, QuarkXPress, Adobe Photoshop and Adobe Illustrator. The Silver Halide Process through Liquid Chemistry Color Photographic Mural file will be provided on CD-Rom platform, PC format. The Chicago Public Library will not provide computer software programs to the printer PROOF APPROVAL The Contractor will pick up a CD-Rom from the Marketing Department, Harold Washington Library, 400 South State St., #2N-7. An Adobe Acrobat.PDF proof must be ed to the designer within one (1) calendar day after pick-up of the CD-Rom by Contractor. Proceeding without approval is done at the contractor s expense DELIVERY Product must be delivered to pre-determine Chicago Public Library location between the hours of 9:00 a.m. and 2:00 p.m. within 5 days after proof approval is made via return e- mail INVOICES Original invoices and Subcontractor Payment Certification forms must be forwarded by the Contractor to the Chicago Public Library, 400 S. State Street, Chicago, Illinois 60605, Attn: Maria Kellner Ligamari to apply against the Contract. Invoices and Subcontractor Payment Certification forms must be submitted in accordance with the mutually agreed upon time period with the Department of the Chicago Public Library. All invoices and Subcontractor Payment Certification forms must be signed, dated and reference the City s purchase order release number and City Contract number. If a Contractor has more than one (1) Contract with the City, separate invoices and Subcontractor Payment Certification forms must be prepared for each Contract in lieu of combining items from different Contracts under the same invoice. Invoice quantities, Color Photographic Murals, description, unit of measure, and pricing information must correspond to the items quoted on the Proposal Page(s). Invoices for over shipments or items with price escalations will be rejected unless the Contract includes a provision for such an adjustment by Contract modification. Freight, Detailed Specification 79487A, Silver Halide Process Through Liquid Chemistry Color Photographic Murals, Page 2 of 4

4 DETAILED SPECIFICATION handling and shipping costs are not to be invoiced; Contract terms specify deliveries (F.O.B), City of Chicago. The City of Chicago is exempt from paying State of Illinois sales tax and federal excise taxes on purchases SAMPLE Bidders must provide a 20 x 30 Silver Halide Process through Liquid Chemistry Color Photographic Mural sample at the Pre-Award meeting. The Silver Halide Process through Liquid Chemistry Color Photographic Mural must include a two column text lay-out using Adobe In Design or QuarkXPress with photos, manipulated in Adobe Photoshop, and graphics, created in Adobe Illustrator, inserted to the layout. The sample must be dry mounted onto ¼ white foam core board with luster laminate protective coating (vinyl UV type, 3 mil, 1 side) and flush trimmed to the edge of the Silver Halide Process through Liquid Chemistry Color Photographic Mural (no white borders). The bidder must include the original photograph used to create the Silver Halide Process through Liquid Chemistry Color Photographic Mural for evaluation purposes. The original photograph will not be returned to the bidder CONTRACTOR S QUALIFICATION The Contractor must not sub-contract or broker any elements of this specification. No brokers or jobbers or any bidder having no printing equipment, as would be necessary to provide the Silver Halide Process through Liquid Chemistry Color Photographic Mural as described herein will be considered responsive. The Contractor must have, at minimum, equipment at its facility/location needed to provide the Silver Halide Process through Liquid Chemistry Color Photographic Mural in order to be considered responsive and responsible for award of the contract pursuant to the specification. The Contractor must, if requested by the Chief Procurement Officer, furnish evidence satisfactory to the City that the Contractor possess the facilities, tools, machinery, equipment and resources necessary to comply with the terms and conditions of the specification CONTRACT PERIOD Contract Period: Thirty-sixth months Start Date: End Date EXCEPTIONS Any deviations from these specifications must be noted on the Proposal Page or Pages attached thereto, with the exact nature of the change outlined in sufficient detail. The reason for which deviations were made must be submitted with the bid if not self- Detailed Specification 79487A, Silver Halide Process Through Liquid Chemistry Color Photographic Murals, Page 3 of 4

5 DETAILED SPECIFICATION explanatory. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection. The City reserves the right to disqualify bids which do not completely meet outlined specifications. The impact of exceptions to the specification will be evaluated by the City in determining its need. Detailed Specification 79487A, Silver Halide Process Through Liquid Chemistry Color Photographic Murals, Page 4 of 4

6 City of Chicago Room 403, City Hall, 121 N. LaSalle St. Chicago, IL Tel. (312) City of Chicago Request for Quotation CAUTION: This not an order. Submit all quotations on this form. Sealed bids for the following supplies and/or services will be accepted at City Hall, Room 403, up to 11:00 A.M. on 07/27/10. RFQ Header Information Please Respond By 7/27/2010 RFQ Number 3461 Ship To Location MKTG 400 S. STATE ST. Chicago, IL RFQ Description Special Instructions Payment Terms Due 30 days from invoice date Your Quote is Effective as of 7/27/2010 For More Information Please Contact PATRICIA FARINA RFQ Status Active NOTICE: The affidavits required to be executed annually by your company are not on file. Contact administrator indicated above. SILVER HALIDE PROCESS THROUGH LIQUID CHEMISTRY PHOTOGRAPHIC MURALS RFQ Header Details Contract Type WORK SERVICES-SMALL ORDERS Target Market NO Advertise Date WEB BID Edit Rules ALL Specification 79487A Procurement Type BID Bid Deposit Required Compliance Officer Compliance Type Description Percentage Type Desc Required % Minority Owned Business Enterprise Target Percentage Rate % Women Owned Business Enterprise Target Percentage Rate 4.50 % Run Time: 07/15/10 10:27:31 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

7 Line No Line Type Item Category Commodity Desc UOM 1 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 48 IN. X 82 Estimated Usage Price Discount or Markup Extended Price Each 12 $ (N/A) $ (N/A) Catalog #/ID, Date, and Mfr 2 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 40 IN. X 60 Each 75 $ (N/A) $ (N/A) 3 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 36 IN. X 60 Each 30 $ (N/A) $ (N/A) 4 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 32 IN. X 40 Each 90 $ (N/A) $ (N/A) 5 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 24 IN. X 96 Each 6 $ (N/A) $ (N/A) 6 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 24 IN. X 72 Each 6 $ (N/A) $ (N/A) 7 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 24 IN. X 36 Each 36 $ (N/A) $ (N/A) 8 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 20 IN. X 30 Each 60 $ (N/A) $ (N/A) Run Time: 07/15/10 10:27:31 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

8 Line No Line Type Item Category Commodity Desc UOM 9 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 20 IN. X 24 Estimated Usage Price Discount or Markup Extended Price Each 30 $ (N/A) $ (N/A) Catalog #/ID, Date, and Mfr 10 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 16 IN. X 20 Each 300 $ (N/A) $ (N/A) 11 Goods SILVER HALIDE PROCESS THROUGH PHOTOGRAPHIC MURAL - 11 IN. X 14 Each 300 $ (N/A) $ (N/A) Total Price $ Run Time: 07/15/10 10:27:31 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

9 Cash billing terms: Delivery date: Signed: By: Date: Bidder's Legal Name: D/B/A (if applicable): Bidder's Federal Employer Identifidation Number: (if you have one) Business Address: Person to contact regarding bid: Title: Phone: Fax: IF THE COMMODITY QUOTED ON THIS REQUEST CONTAINS A RECYCLED CONTENT, INDICATE THE DESCRIPTION AND PERCENTAGE OF THE RECYCLED CONTENT BELOW: Run Time: 07/15/10 10:27:31 PU085J IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

10 DPS WEB SITE & AWARDED POS To find Current Downloadable Bid Opportunities, click Contract Administration, View Al Services, and Bids, RFP, RFQ, RFI Including Small Orders. Copies of Awarded POs and Award Dates are made available to the public on the City of Chicago s web site, click Contract Administration, View Al Services, Awarded Contracts, Get Started Online, Contracts and Awards. Search on the specification number.