Ilios v3. Overview. Curriculum Management from UCSF. UCSF Project Team. UCI Project Team. Milestones

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1 1 Ilis v3 Curriculum Management frm UCSF Overview The Ilis Curriculum Management System prvides a userfriendly, flexible, and rbust web applicatin t cllect, manage, analyze and deliver curricular infrmatin fr higher educatin institutins arund the wrld. Built in cllabratin with and fr the health prfessins, Ilis supprts the sharing f curriculum and materials amng prgrams, departments, schls and institutins, while maintaining the flexibility t accmmdate the unique practices within the diverse health prfessins cmmunity. Ilis v3 is a cmplete re-write f Ilis frm a classic web applicatin t an API first technlgy platfrm with an accmpanying frntend single-page applicatin. Ilis v3 is built upn the latest web technlgies, leveraging brad cmmunity input and cllabratin fr rapid iteratin and release f new features thugh cntinuus deplyment and delivery. Ilis v3 meets the rapidly changing needs and aspiratinal educatinal gals f the UCSF and UCI schls f Medicine, as well as the grwing demands f academic health educatin wrldwide. I use Ilis daily; it is the crnerstne f ur curriculum management. It has streamlined ur prcesses and wrkflws and has resulted in significant time-savings. But perhaps mre imprtantly, it prvides us with bth rbust curricular data and a user-centered calendar. It als interfaces with ur schl s Mdle instance, prviding us with further efficiencies. It cntains many rbust features and a smth UI. I can t imagine hw I wuld d my jb withut it! - Valentina B. Submitted By: Sascha Chen, Directr sascha.chen@ucsf.edu Jnathan Jhnsn, Lead Develper jn.jhnsn@ucsf.edu UCSF Prject Team Stefan Tpfstedt Jasn Hedrick Dave Lenard Thmas Lee Jen Zweben Carsn Tam Victr Passapera UCI Prject Team Warren Wiechmann Julie Yum Justin Chu Milestnes Summer 2014 Planning and technlgy selectin, first cmmits fr new frntend and backend cde. Spring 2015 REST / JSON API cmpleted. Summer 2015 First beta versins released fr feedback frm cmmunity and cnstituents. December 2015 Ilis released and deplyed at UCSF.

2 2 Our Mtives The re-write f Ilis was mtivated by several immediate and cmpeting needs: With the rapidly shifting mdels in medical educatin ver the last decade, the existing applicatin was n lnger able t address the changing needs f the UCSF educatinal missin. Mvement tward cmpetency-based mdels f learning delivery, intrductin f greater cmplexity (such as earlier clinical expsure within medical educatin), and the increasing demands f accreditatin have demanded a respnse that wuld include adherence t new natinal standards and the flexibility t grw with the changes in ur lcal curricula. The cntemprary technlgy landscape has raised the expectatins f the Ilis user audience t include a mdern lk, feel, and perfrmance in an applicatin that can easily cmmunicate with external systems using industry-standard methdlgies. What des ur Success lk like? Ilis has been mdernized int an extensible platfrm, prviding ur users with: Fully tested cdebase, allwing fr rapid iteratin and deplyment t quickly respnd and adapt t new and changing user requirements. Cnfrmance t published ANSI/MEDBIQ internatinal data standards in rder t prvide a streamlined prcess fr reprting and accreditatin needs. API t allw interperability with ther campus systems. Minimal mdificatin f the existing database t prvide the least disruptin t business and user data access fr schls migrating frm previus versins f Ilis. Enhanced ability t supprt custmers at UC and abrad. Why This Matters: INNOVATION: API-first design: Leading edge f cntemprary web architecture and design. Easy interperability between hetergeneus systems, schls, and rganizatins. Cntinuus integratin, testing, deplyment and updates: New features and bug fixes can be sent t every user at every campus in real time, regardless f resurce cnstraints, access t IT supprt, r cnflicts with student activities r schl events.

3 3 POTENTIAL FOR BROAD CHANGE Mapping tls empwer curriculum enhancement and imprvement by prviding a clear and structured tl t analyze, visualize, and map the curriculum. This is a critical and fundatinal piece in the effrt t transfrm educatinal prcess and imprve utcmes. Flexible, standard tl breaks dwn bundaries between campuses and accrediting rganizatins, further prmting interprfessinal educatin grwth and imprvement. Encurages cllabratin and educatinal-sharing and transfrmatin beynd the traditinal bundaries f department, discipline, schl, and campus. This enhances the interprfessinal educatinal missin shared acrss schls by prviding a platfrm fr IPE and shared curricula. The Curriculum Inventry prject, launched by the AAMC fr Nrth American Medical schls in 2013, is a key feature f Ilis. The system allws fr bradly flexible mdeling f prgram and instructinal data, while remaining in cnfrmance with the published internatinal curriculum inventry standard. COLLABORATION UCSF Library Center fr Knwledge Management (CKM) + UCSF Schl f Medicine Cllabratin between the UCSF Schl f Medicine and the UCSF Library CKM has allwed Ilis t be built and maintained cntinuusly thrugh leadership and rganizatinal changes. UCSF Schls f Medicine + Dentistry + Pharmacy With the Schls f Dentistry and Pharmacy jining Medicine n the prject, we have been able t deliver truly interprfessinal curriculum management and mapping. UCSF + UC Irvine Prvides an pprtunity t build a platfrm fr shared innvatin, applicatin supprt, and system hsting, lwering the verall csts fr all campuses invlved. Bradens the scpe f Ilis thrugh mapping f multiple disparate curricula. Helps facilitate the sharing and cmparing f curricula acrss UC campuses. UCSF + THE WORLD! Adptin by dzens f institutins acrss 4 cntinents bradens the pl f ptential cntributrs and partners. Glbally adptable and accessible via translatins in English, Spanish, and French, with the ability t easily add ther languages. Drives cnversatins arund curriculum-mapping and management glbally within the AAMC, AMEE, and ther medical educatin rganizatins and the industry as a whle. Open Surce Sftware (OSS) + well-knwn technlgies Lwers the cst f adptin and cntributin.

4 4 Increases cnfidence fr campuses thrugh transparency, visibility, wnership f surce cde, dcumentatin, and prcess. Being develped as an OSS prject that leverages mdern technlgies and standards drives grwth f adptin by users and develpers glbally. IMPROVED EFFICIENCY AND USABILITY Imprved User Experience (UX) + User Interface (UI) thrugh deep user research Single Page Applicatin architecture has been rigrusly mdeled against the input f three runds f user research ver 24 mnths, resulting in a UI designed t accmmdate feedback and prcesses. Enhanced expsure and transparency f data Expnentially mre data is nw expsed t the user at-a-glance; additinal cntext allws fr better-infrmed management f data. Imprved icngraphy and internatinalizatin (I18n) Imprved icngraphy replaces text, clr labels and instructins prviding fr imprved usability and accessibility. Enhanced language translatin / lcalizatin tls allwing fr easier adptin by nn-english speakers and accessibility-challenged users. Streamlined prcess imprves ease and quality f reprting and accreditatin. SHARED INTEROPERABILITY Well dcumented REST API Easily cnfigurable, standards-based authenticatin technlgy (LDAP, Shibbleth, and thers) Clear and easy dcumentatin f the upgrade path frm previus majr versin. Ilis Cmmunity Institutins: UCSF Schl f Medicine UCSF Schl f Pharmacy UCSF Schl f Dentistry UCI Schl f Medicine USUHS University f Michigan Medical Schl Wayne State OHSU Tulane USF (Flrida) Health Sciences Center Texas Tech UHSC Dartmuth Geisel Schl f Medicine LSU SUNY Dwnstate Stanfrd Medical Schl American University f the Caribbean (St. Marks) Karlinska Institutet Mnash University Schl f Pharmacy Mnash University Schl f Dentistry Vanderbilt University

5 5 Links: Ilis Prject Website: The Ilis Wiki: Ilis Cde Repsitries: Ilis Cde Dwnlads: Ilis Online User Guides: Screenshts: