Parish Encuentro Planning Guide

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1 Parish Encuentr Planning Guide What is the Parish Encuentr? The Parish Encuentr is an pprtunity t: Gather members f the distinct parish grups wh participated in the five sessins and missinary activities t share what they experienced during the five weeks f reflectin, discernment, cnsultatin, and evangelizatin. Reflect tgether n the varius scial, cultural and pastral realities experienced by Hispanics/Latins in their parish and in the United States. Prpse practical respnses t specific needs and aspiratins in a prcess f reflectin and discernment. Make cncrete cmmitments t advance the New Evangelizatin as a parish, small cmmunities, lay ecclesial mvements, and ther grups. Celebrate thrugh ur sharing, prayer, and in the Eucharist. Wh Is Invited t the Parish Encuentr? The Parish Encuentr is a unique pprtunity t express the beauty f being a cmmunity f faith. The gathering is pen t all parishiners wh are interested in witnessing the V Encuentr prcess. Hwever, the main participants in the Parish Encuentr are thse wh participated in the V Encuentr five sessins and thse wh engaged in missinary activities. Parishes are strngly encuraged t reach ut and invite Hispanic/Latin yuth and yung adults. Encuentr Parish Teams are t make the best effrt t create an envirnment in which yung Hispanics/Latins are welcmed and engaged as active participants during the Parish Encuentr. Planning the Parish Encuentr All Parish Encuentrs are t be planned as ne-day events (abut eight hurs), ideally cncluding with the Eucharistic celebratin. Each parish will establish the best date and schedule t celebrate the Parish Encuentr. Please maintain the prpsed structure s that all parishes and diceses thrughut the cuntry share a similar experience. Select a date in the parish calendar that fllws the five-sessin experience. Make sure that the pastr and leaders wh wrk directly with the Hispanic cmmunity are available. Identify a facilitatr (r team f facilitatrs) wh are well familiarized with the language and prcess f the V Encuentr. Nte: in sme cmmunities, the facilitatr may need t be bilingual (English and Spanish). The facilitatr needs t be very familiar with the flw f the day and understand the Objectives fr each mment. Establish a planning strategy, crdinated by the Parish Encuentr Team (EPAVE). Estimate hw many peple will attend (start with peple participating in the fivesessin experience). Remember that peple wh we encuntered during the missinary activities will be invited. Develp an estimate that includes this grup. 1

2 Develp a budget and determine surces f funding Plan meals (i.e., light breakfast and lunch);; cffee/tea during the day Hspitality cmmittee Liturgical cmmittee (including music team) Plan childcare ptins Set up/clean up cmmittee Technlgy (prjectr, screens, Wi-Fi, micrphnes, sund system, etc.). Ntepads/sheets fr participants t take ntes Pens r pencils t take ntes and fill ut Cmmitment & Delegate Ballts Design invitatin Letter t all peple wh participated in the five-sessin experience Bulletin annuncement Scial media 140-character blurb Three-sentence blurb Meme (Instagram) YuTube vides Parish website Flyer Prepare recmmended handuts r prject n screen Prayer f the V Encuentr- See website Opening Prayer Include sngs Prayer t identify pririties Prayer t discern delegates t Dicesan Encuentr Handut with readings and music fr the Eucharist (where needed). Dcument t recrd discerned parish pririties Dcument t recrd recmmended pririties fr dicese Instructins t discern parish delegates- See website Ballt t discern delegates t Dicesan Encuentr- See website Instructins t identify and affirm parish pririties Instructins t identify and affirm recmmended pririties fr dicese Discussin Questins fr Mment 2: Getting Invlved (small grups) Discussin Questins fr Mment 4: Being Fruitful (small grups) Infrmatin abut the life f the parish, particularly Hispanic ministry Instructins t facilitate small grup cnversatins (t be distributed t cnversatin facilitatrs) Wrking Dcument with cnsultatin utcmes based n the template develped by ENAVE t be distributed t all participants at the time f check-in. Mments f the Parish Encuentr 1) Taking the First Step 2) Getting Invlved 3) Accmpanying 4) Being Fruitful 5) Rejice 2

3 After the Parish Encuentr Cllect all the written materials frm the nte takers frm the discussin. Update the Wrking Dcument using the ntes cllected. Disseminate the cre pastral pririties agreed upn at the Parish Encuentr (e.g., bulletin, scial media, flyers). Select Parish Delegates and Cmmissin them during a Sunday Mass. Acknwledge the parish delegates fr the Dicesan Encuentr in the bulletin. Once a mnth invite the parish cmmunity t ffer prayers fr these delegates, the Dicesan Encuentr, and the rest f the V Encuentr prcess. Invite ther peple in the parish that may want t experience the 5 sessins and missinary activity in the fall, mindful that the cnsultatin aspect f the prcess has cncluded. Prvide pprtunities fr reflectin and missinary activity (Check the V Encuentr website fr ideas). Mdel fr a One-Day Parish Encuentr INTRODUCTION TO THE DAY Length f time Hur Activity 30 minutes 8:30 am Registratin 60 minutes 9:00 am Intrductin, Welcme, and Prayer T keep in mind a) Have a hspitality team welcme everyne. Invite yung peple t be part f this team. b) Secure and acknwledge the participatin f the pastr in the parish Encuentr. c) Welcme everyne with enthusiasm. d) Briefly describe the V Encuentr prcess, its Objectives, and its impact n the life f the parish. Share hw many small grups/cmmunities met, an estimate f hw many peple participated in the prcess, and hw many peple were encuntered in the missinary activities. e) Briefly walk participants thrugh the schedule f the day. a. Explain the imprtance f the cnsultatin that has taken place b. Highlight the prcess f identifying pastral pririties and discerning delegates fr the Dicesan Encuentr. Explain that lcal pririties will be shared with ther parishes during the dicesan Encuentr t build a sense f pastral de cnjunt. f) Ask peple t intrduce themselves t peple arund them. g) Identify the varius parish grups and ministries represented. h) Acknwledge the presence and the wrk f the Parish Encuentr Team (EPAVE) i) Invite everyne t enter int a mment f prayer. 3

4 Mment 1 TAKING THE FIRST STEP 1. Offer a summary f the meaning and impact f the V Encuentr fr the parish. 2. Reflect n the cmmn vcatin t be missinary disciples in this particular mment in the histry f the Church in the United States f America. Length f time Hur Activity 30 minutes 10:00 am Presentatin: Pastral reflectin by the pastral agent that nrmally accmpanies the Hispanic/Latin cmmunity r smene delegated by this persn. The presentatin highlights the blessings f being missinary disciples and identifies sme experiences that have taken place during the missinary activities in the parish. 15 minutes 10:30 am Break T keep in mind a) Use the language present in V Encuentr materials (e.g., V Encuentr Guide, V Encuentr pastral thelgical reflectin, etc.). b) Make sure that peple understand the methdlgy that is shaping nearly every dynamic f the V Encuentr: 1) take the first step, 2) get invlved, 3) accmpany, 4) bear fruit, and 5) rejice. c) Fcus n the imprtance f evangelizatin. d) Keep in mind the natinal scpe f the V Encuentr. Mment 2 GETTING INVOLVED 1. Prvide a space in which participants listen carefully t ne anther abut what they heard and experienced during the five-sessin experience, the missinary activities, and the cnsultatin prcess 2. Review and deepen ur understanding f the needs and pssibilities t better serve Hispanic Cathlics in the parish, with emphasis n Hispanic/Latin yuth and yung adults. Length f time Hur Activity 45 minutes 10:45 am Small grup sharing: Share the blessings yu have experienced during the 5 sessins and missinary activity. Review and discuss the respnses t the questins generated by the cnsultatin included in the Wrking Dcument under the sectin The Vices f Hispanic/Latin Peple in the Peripheries 4

5 30 minutes 11:30 pm Plenary 60 minutes 12:00 pm Lunch T keep in mind a) Each small grup shuld have a facilitatr, a nte taker, and a reprter. The nte taker can als serve as a reprter b) At the time f Plenary, ask the persn representing the small grup t share nly ne insight. Everything else shuld be in writing. c) Listen t as many different vices during the plenary as pssible. Give pririty t yung peple as far as this is pssible Mment 3 ACCOMPANYING 1. Listen t the testimny f a new leader in the parish cmmunity. 2. Give witness that the Church is ready fr a new generatin f pastral agents emerging frm ur wn cmmunities. Length f time Hur Activity 30 minutes 1:00 pm A mtivatinal talk and reflectin by a new leader giving n Gd s call t missinary discipleship. The talk shuld include their persnal encunter with Gd in the Prcess f the V Encuentr that led them t share their persnal gifts, talents, limitatins, and persnal jurney as a gift t the Church. T keep in mind a) Identify the speaker in advance. Make sure that this is a persn wh is cmfrtable speaking in frnt f larger audiences. b) Take time t prepare the speaker. Help them t fcus the message. Ask them t have an utline. c) The speaker needs t highlight hw they are being mtivated t actively serve as a missinary disciple in the Church s evangelizing missin. They shuld invite thers, especially yung Hispanics/Latins, t remain pen t discerning the pssibility f pastral service and leadership. d) Stay n schedule. 5

6 Mment 4 BEING FRUITFUL 1. Reflect and discuss the respnses generated by the Parish Team available in the Wrking Dcument under Listening t the Vice f the Parish Cmmunity. 2. Discern pastral pririties t better serve the pastral and spiritual needs and aspiratins f Hispanic Cathlics, especially yung peple. 3. Cllect infrmatin frm ptential delegates wh will frmally represent the parish at the Dicesan Encuentr. Length f time Hur Activity 60 minutes 1:30 pm Small grups: Discuss the Wrking Dcument based n the parish cnsultatin. Identify areas f pririty that need t be addressed fr pastral actin in the parish and missinary actin that needs t be addressed within the next tw years. Identify pastral respnses needed at the dicesan level. 15 minutes 2:30 Break 45 minutes 2:45 pm Plenary What needs t mve frward? Identify and recrd 3 t 5 areas that need implementatin in the Parish in the next tw years. Identify and recrd 2 t 3 areas in which the dicese can supprt the evangelizing missin f ur parish. Distribute Cmmitment & Delegate Ballt t cllect infrmatin frm ptential delegates t Dicesan Encuentr. T keep in mind a) Each small grup shuld have a facilitatr, a nte taker, and a reprter. The nte taker can als serve as a reprter. b) At the time f reprting, ask the persn representing the small grup t share ne idea that names ne r tw pririties in respnse t the Wrking Dcument. Everything else shuld be submitted t the Parish Team in writing. c) Listen t as many different vices during the plenary as pssible. As much as pssible, give pririty t yung peple. d) Have a team f tw r three peple taking ntes at the time f the plenary. These peple will then summarize what they have heard in terms f pririties and will name 3 t 5 tp pririties discerned by the entire cmmunity gathered at the Parish Encuentr. All ther materials shuld be submitted and saved in writing (see instructins t identify and affirm pririties). e) Each parish will discern apprximately 10 delegates t the Dicesan Encuentr (see Instructins t Discern Parish Delegates).* 6

7 * Diceses will invite all parish delegates and thers wh were part f the prcess at the lcal t participate in the Dicesan Encuentr. Cnsult with yur arch/dicese fr specific directins in this regard. Each delegatin will be accmpanied by their Pastr r assciate priest r priest wrking with the Hispanic cmmunity. These delegates, wh will be selected by the Pastr r priest in charge f the Hispanic cmmunity after the Parish Encuentr, will have expressed willingness and availability t be part f the Dicesan, Reginal, and Natinal Encuentrs, even thugh a specific number f delegates will be selected at each level. Mment 5 REJOICING 1. Celebrate the jy f being missinary disciples f Jesus Christ as a Eucharistic cmmunity. 2. Present Cmmitment & Delegate Ballts with the infrmatin f the ptential delegates t the Dicesan Encuentr during the Eucharistic celebratin. 3. Offer in prayer the cre pastral pririties f the parish and thse recmmended fr the dicese t better serve Hispanic Cathlics and prmte their leadership fr service in the Church and sciety. Length f time Hur Activity 30 minutes 3:30 pm Preparatin fr the Mass 75 minutes 4:00 pm Celebratin f the Mass presided by Pastr r the priest the pastr delegates Acknwledge and thank the Parish Team and facilitatrs. Cllect the Cmmitment & Delegate Ballts during the time f the Mass Offertry. Prvide infrmatin fr the next steps in the discernment f delegates (see Instructins t Discern Parish Delegates). Als, prvide infrmatin abut the Dicesan Encuentr and details abut wh is invited t participate (EPAVE members will cnsult with their wn dicese abut these details). T keep in mind a) Crdinate this mment with the liturgy team b) Speak with the presider abut presenting the cre pastral pririties fr the parish and the dicese as well as the Cmmitment & Delegate Ballts during the Offertry. 7

8 Recmmended Auxiliary Materials Sme Auxiliary Materials can be fund n the V Encuentr website under resurces.* Other materials can be develped by the Parish Team. 1. Mdel f a budget fr the Parish Encuentr 2. Mdel f invitatin t Parish Encuentr 3. Opening Prayer mdel. 4. Clsing liturgical ritual in case that celebrating the Eucharist is nt a pssibility 5. Prayer t identify pririties 6. Prayer t discern delegates t Dicesan Encuentr 7. Prayer/ritual t receive the Cmmitment & Delegate Ballts. 8. Dcument t recrd discerned parish pririties 9. Dcument t recrd recmmended pririties fr dicese 10. Instructins t discern parish delegates- See website 11. Ballt t discern delegates t Dicesan Encuentr- See website 12. Dcument t recrd infrmatin f delegates t Dicesan Encuentr 13. Instructins t identify and affirm parish pririties 14. Dcument t recrd discerned parish pririties 15. Instructins t identify and affirm recmmended pririties fr dicese 16. Dcument t recrd recmmended pririties fr dicese 17. Instructins t present cre pastral pririties during the liturgy 18. Dcument t recrd infrmatin f delegates t Dicesan Encuentr 19. Instructins t facilitate small grup cnversatins 20. Mdel f letter t all peple wh participated in the five-sessin experience a. Mdel f bulletin annuncement b. Mdel f scial media invitatin i. 140-character blurb ii. Three-sentence blurb iii. Meme iv. Vide sample c. Mdel f invitatin via parish website d. Mdel f flyer 21. What Happens After the Parish Encuentr? Dcument 22. Mdel f Wrking Dcument with results frm the Cnsultatin Prcess- See website 8

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