TENDER DOCUMENT FOR SUPPLY OF COMPUTER (CONSUMABLES & ACCESSORIES )

Transcription

1 Document No.0280/IT/2016 TENDER DOCUMENT FOR SUPPLY OF COMPUTER (CONSUMABLES & ACCESSORIES ) TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED TOURISM COMPLEX, No.2, Wallajah Road, Chennai Telephone(s) : to 54 Fax.(044) / ttdc@vsnl.com Website :

2 TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED TOURISM COMPLEX No.2 Wallajah Road, Chennai (Telephone No to Fax: ) TENDER FOR SUPPLY OF COMPUTER CONSUMABLES AND ACCESSORIES Bid Reference Cost of Tender document Date of commencement of sale of Bidding document : 0280/IT/2016, : Rs.520/- (Inclusive of taxes) : From the date of advertisement Last Date for sale of Bidding document : Last Date & Time for submission of Price bid Date & Time of opening of Price bid Place of opening Bids Address for communication : upto 3.30 pm : at 4.00 pm : Tamilnadu Tourism Dev. Corporation Ltd., Tourism Complex 3 rd Floor 2, Wallajah Road, Chennai-2 : Tamilnadu Tourism Dev. Corporation Ltd., Tourism Complex 3 rd Floor 2, Wallajah Road Chennai 2.

3 CONTENTS 1. INSTRUCTIONS AND CONDITIONS TO THE TENDERER 2. PRICE BID (ANNEXURE I)

4 TAMILNADU TOURISM DEVELOPMENT CORPORATION LTD. TOURISM COMPLEX, 2, WALLAJAH ROAD, CHENNAI-2 NATURE OF WORK :- SUPPLY OF COMPUTER CONSUMABLES & ACCESSORIES FOR THE YEAR ***** INSTRUCTION TO TENDERER: 1. Sealed tenders are invited from reputed manufacturer companies/ organizations/firms or authorised dealer for supply of computer consumables and accessories by Tamilnadu Tourism Development Corporation Limited, Chennai-2 up to 3.30 PM on Tenders should be in the prescribed original tender document obtained from the above address and it should be in separate wax sealed covers superscribed as Price Bid for supply of computer consumables and accessories to the Managing Director, Tamilnadu Tourism Development Corporation Limited, Chennai-2 by designation. Sealed tenders can be submitted in person or sent by post at the following address: Managing Director Tamilnadu Tourism Development Corporation Ltd. Tourism Complex, 3 rd Floor No.2, Wallajah Road, Chennai-2 The tenders not in the prescribed original tender document will be summarily rejected. 3. The Tenderer should furnish Earnest Money deposit as Rs.5,000/-(Rupees five thousand only) payable by crossed demand draft on any of the nationalised Bank having its office at Chennai. The Demand Draft should be drawn in favour of Tamilnadu Tourism Development Corporation Limited. No other form of Earnest Money deposit will be accepted.

5 4. Tenders received without Earnest Money Deposit will not be accepted and the same will be summarily rejected. 5. If tenderer failed to furnish the EMD as Rs.5000/-(Rupees five thousand only) at the submission of Price bid, their price bid will be summarily rejected at the time of opening the price bid. 6. The successful tenderer should furnish security deposit as Rs.5000/- either by D.D or by Bank Gurantee from a Nationalised Bank/Scheduled Bank valid for one year within one week from the date of receipt of letter from TTDC intimating the selection of the bidder for the award of contract. The successful tenderer shall also execute the agreement in the proforma prescribed by the TTDC along with the Bid security. 7. Earnest Money Deposit of the successful bidder shall be forfeited in the event of withdrawal of his bid, before the bid validity period or in the event of the failure of successful bidder to furnish the security deposit or to execute the agreement within the specified period. In addition to the forfeiture of Earnest Money Deposit, steps will be taken to blacklist the defaulter. 8. The tenderer (authorised signatory of the company) should sign at the bottom space of all the pages of tender document. 9. The rates tendered should be inclusive of transportation and insurance, if any that may be levied by the appropriate authorities. As per the Government guidelines issued as a sequel to the Transparency in Tenders Act, the Price bids will be evaluated reckoning all Duties, Insurance, Transportation etc. but local sales tax and service tax will be excluded. The format for quoting price bid is at Annexure I.

6 10. The Price Bid will be opened at the Registered Office of Tamilnadu Tourism Development Corporation Ltd., 3 rd Floor, Tourism Complex, No.2 Wallajah Road, Chennai-2 on at 4.00 P.M. The qualified tenderer s price bid will be opened on a date and time in the presence of tenderers or their authorised representative who choose to be present at that time. 11. The Earnest Money Deposit (EMD) of unsuccessful tenderers will be refunded after a decision taken on the tender. For the successful tenderer Earnest Money Deposit will be adjusted as security deposit. The amount deposited for security will not carry any interest. 12. The amount deposited as Earnest Money Deposit as required in Clause 3 above will not carry any interest. 13. The successful Tenderer will be intimated about the acceptance. Hence no enquiry in this regard need be made. 14. All columns in the tender schedule shall be duly, properly and exhaustively filled in ink. The rate shall be entered in words also underneath the figures. No alteration in the description of the schedule shall be permitted. All corrections should be authenticated under the full signature of the tenderer. In case of variations in the rate quoted in words and in figures, the rate quoted in words only will be taken into consideration. 15. The tender shall be valid for 90 days from the date of opening of price bid. 16. The supply should be effected as per specifications furnished in Annexure I.

7 17. Delivery should be made within 1 or 2 days from the date of placing order. The orders will be placed over phone or in writing. 18. Delay in supply will lead to 1% of the value of item cost for every 2 days of delay or part thereon for the undelivered period. 19. If delay in supply exceeds 2 days from the delivery schedule, the acceptance order will be liable for cancellation in total or partial, liquidated damages will be levied to the extent of 5% of the total value of items cancelled and the supplier will be blacklisted. 20. a) If it is found that the items so supplied are not as per supply order specifications, the supply made will be rejected and the supplier will be black listed, liquidated damages will be levied to the extent of 5% of the total value of items cancelled and security Deposit will be forfeited. b) The tenderer should have supplied the quality as per the supply orders received by him in the past and there shall be no instance of cancellation of purchase orders issued in his favour, due to his default. 21. If defective items supplied that should be replaced immediately. In case of any failure on this, the purchase cost of such defective items shall be recovered from supplier as liquidated damages. 22. Tenderers should clearly mention the brand name towards supply of items.

8 23. The tenderer shall be solely responsible for the payment of Sales Tax and other taxes, if any levied by the Government and other local bodies. TTDC will issue Form C against CST. 24. Fixed Price Prices quoted by the bidder shall be fixed the Bidder s performance of the contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. 25. The tenderer should quote rate for the items for one year (annual) contract and should be position to maintain the same price till the contract is over i.e one year from the date of acceptance of the order. 26. The tenderer should quote for quality items and it should not be varied from the sample produced by them till the end of the contract. 27. Payment Terms: Payment will be made by TTDC on delivery of items as per the approved rate on receipts of invoice/bills in duplicate. 28. In exceptional circumstances, the TTDC may solicit the bidders consent to an extension of the period of validity. The request and the responses thereto shall be made in writing or by mail. The bid security provided shall be suitably extended. A bidder may refuse the request without forfeiting its bid security. A bidder granting the request is not required or permitted to modify its bid.

9 29. Bids must be received by the TTDC at the address specified not later than the time and the date specified in the Invitation of Bids. In the event of the specified date for the submission of bids being declared a holiday for the TTDC, the bids will be received up to the appointed time on the next working day. 30. The TTDC may, at its discretion, extend the deadline for submission of bids by amending the bid documents. In which case all rights and obligations of the TTDC and bidders previously subject to the deadline will there after be subject to the deadline as extended. 31. During evaluation of bids, the TTDC may, at its discretion, ask the bidder for clarification of its bid. The request for clarification and the response shall be in writing. 32. The TTDC will scrutinise the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. Bids from representatives, without proper authorisation from the manufacturer shall be treated as nonresponsive. 33. No bidder shall contact the TTDC on any matter relating to its bid, from the time of bid opening till the contract is awarded. 34. Any effort by a bidder to influence the TTDC in the TTDC s bid evaluation, bid comparison or contract award decisions may result in rejection of the bidders bid.

10 35. The notification of award will constitute the formation of the contract. 36. In the event TTDC terminating the contract in whole or in part, for non supply of computer consumable items or its accessories as per delivery schedule the TTDC may procure, upon such terms and in such manner as it deems appropriate. The items similar to those undelivered, and the Supplier shall be liable to the TTDC for any excess costs for such similar items. However, the supplier shall continue the performance of the contract to the extent not terminated. 37. The tenders submitted beyond the date and time fixed shall be summarily rejected. 38. Any postal delay or loss in transit will not bind TTDC ltd. 39. The Managing Director, Tamilnadu Tourism Development Corporation Ltd., reserves the right either to accept or reject any or all the tenders at any time prior to award of contract. 40. Evaluation of tenders would be in accordance with the provisions of Tamilnadu Transparency in Tenders Act Disputes if any arises, the Arbitrator will be appointed by mutual consent of both the parties and the arbitration proceedings will be as per Arbitration Act. The Jurisdiction will be at Chennai. SIGNATURE OF THE TENDERER. DATE: MANAGING DIRECTOR TTDC LTD., CHENNAI.

11 ANNEXURE I TAMILNADU TOURISM DEVEOLPMENT CORPORATION LTD, CHENNAI-2 TENDERER SCHEDEDULE (PRICE BID) SUPPLY OF COMPUTER CONSUMABLES AND ACCESSORIES Sl. ITEMS RATE (per unit) IN Rs. DOT MATRIX RIBBON REFILLING 1. EPSON LQ EPSON LQ 300 (80 column) 3. Wipro LQ (136 col) 4. Wipro LQ (136 col) NEW INK CARTRIDGE 5. HP A Black (42 ml) 6. HP A Colour Ink 7. HP C6578 d-78 (19 ml) Colour Ink (Toner) 8. HP Laser Jet 2613 A 9. HP Laser Jet Drum 2613 A 10. HP Laser Jet (Toner) 2613 A Refilling 11. HP Laser Jet (Toner) C7 115 A 12. HP Laser Jet Drum C7 115 A 13. HP Laser Jet (Toner) C7 115 A Refilling 14. HP Inkjet 852 Black 15. HP Inkjet 855 colour 16. HP Laser Jet (Toner) Q 6511 A 17. HP Laser Jet Drum Q 6511 A 18. HP Laser jet (Toner) Q 6511 A refilling 19. Samson Laser Jet ML Samson Laser Drum 2550 ML 21. Samson Laser Jet ML 2550 Refilling 22. HP Laser jet 49 A (Black) 23. HP Laser Drum 49 A 24. HP Laser Jet 49 A (Black) Refilling 25. HP 21 Ink Cartridge (Black) 26. HP 21 Ink Cartridge (Black) Refilling 27. HP 22 Ink Cartridge (Colour) 28. HP 22 Ink Cartridge (Colour) Refilling 29. HP 857 Ink Cartridge (Colour) 30. HP 857 Ink Cartridge (Colour) Refilling 31. HP 852 Ink Cartridge (Black)

12 32. HP 852 Ink Cartridge (Black) Refilling 33. HP 853 Ink Cartridge (Black) 34. HP 853 Ink Cartridge (Black) Refilling 35. HP 855 Ink Cartridge (Black) 36. HP 855 Ink Cartridge (Black) Refilling 37. HP Laser jet 12 A (Black) 38. HP Laser Drum 12 A 39. HP Laser Jet 12 A (Black) Refilling 40. HP Laser Jet 15A (Black) 41. HP LASER DRUM (15 A) 42. HP Laser Jet 15 A (Black) Refilling 43. HP 27 Ink Cartridge (Black) 44. HP 27 Ink Cartridge (Black) Refilling 45. HP Laser jet 36A 46. HP Laser Drum 36A 47. HP Laser Drum 36A Refilling 48. HP Ink Jet 861 (colour) 49. HP Ink Jet 860 (Black) 50. HP Laser jet 11A 51. Hp Laserjet 11A refilling 52. Hp Laserjet colour CB542A(yellow) 53. Hp Laserjet colour CB543A(Magenta) 54. Hp Laserjet colour CB541A(cyan) 55. Hp Laserjet colour CB540A(black) 56. Hp Laserjet colour CB542A(yellow)-Refilling 57. Hp Laserjet colour CB543A(Magenta)-Refilling 58. Hp Laserjet colour CB541A(cyan)-Refilling 59. Hp Laserjet colour CB540A(black)-Refilling 60. Hp Laserjet 88A 61. HP Laserjet 88A refilling 62. Canon Cartridge 912 starter 63. HP inkjet 702 Black 64. HP inkjet 702 Black-Refilling 65. HP inkjet 851 (Black) 66. HP inkjet 855 (Colour) 67. HP laser jet 78A 68. HP laser jet 78 A Refilling

13 69. HP inkjet 920 (Magenta) 70. HP inkjet 920 (Cyan) 71. HP inkjet 920 (Yellow) 72. HP inkjet 920 (Black) 73. Canon 308 Tonner Cartridge (Black) 74. Samsung K508 Tonner Cartridge (Black) 75. Samsung C508 Tonner Cartridge (cyan) 76. Samsung M508 Tonner Cartridge (Magenta) 77. Samsung Y508 Tonner Cartridge (Yellow) 78. Samsung ML2850 Tonner Cartridge (Black) 79. HP Laser jet 210 Black 80. HP Laser jet 211 Cyan 81. HP Laser jet 213 Magenta 82. HP 950 XL Black 83. HP 951 XL cyan 84. HP 951 XL Magenta 85. HP 951 XL yellow 86. HP Laser Jet (CF350A) Black 87. HP Laser Jet (CF351A) Cyan 88. HP Laser Jet (CF353A) Magenta 89. HP Laser Jet (CF352A) Yellow 90. Canon Catridge 925 Starter 91. HP 131A (CF210A) Black 92. HP 131A (CF213A) Magenta 93. HP 131A (CF211A) Cyan 94. HP 131A (CF212A) Yellow DOT MATRIX RIBBON CARTRIDGE : 95. WIPRO LQ (136 Col) 96. WIPRO LQ 15 + DX 97. Epson LQ 300 (Black) 80 col 98. Epson LQ 300 (colour) 80 col 99. TVSE MSP col 100. Epson LQ Wipro HQ 1040 PRINTER HEADS 102. Wipro LQ 1050 (24 pin)

14 103. Wipro LQ Dx (24 pin) 104. TVSE MSP 345 (24 pin) 105. Epson LQ 300 (9 Pin) 106. Epson LQ 300 (24 pin) 107. Wipro LQ 1050 (9 pin) 108. Epson LQ 1150 (24 pin) 109. Wipro HQ 1040 (24 pin) CD R RECORDABLE (Minimum or above 700 MB ) 110. Sony M 112. Maxell 113. HP 114. Sony M CD RW (Minimum or above 700 MB ) 116. Maxell DVD RW (Minimum or above 4.7 GB) 117. HP 118. Sony M 120. Maxell CABLES 121. Printers Interface (1.5 mt) 122. Printer Interface ( 3 mt) 123. Power card cable 124. Modem Cable 125. Monitor Cables 126. UTP cable 10 MT 127. RJ 45 connector 128. USB cable 129. UTP cable 3 MT 130. Printer Knob 131. Mouse Pad (Logitech)

15 132. Dust Cover 133. Key skin 134. Storage box 135. Floppy drive lock 136. Power Adopter for modem 137. Print Share 2:1 (Parallel Port) 138. Antiglare Screen 139. Printer share 1:2 (Parallel port) 140. Printer share 1:2 (USB port) 141. Printer share cable 142. Spike Buster 143. Head Phone 144. Mike 145. Speaker (Gemini) 146. VGA card 147. Sound card 148. Web Camera 149. Pen Drive 4 GB 150. Pen Drive 8 GB 151. TV Tuner card (External) 152. Pen Drive 16 GB 153. Pen Drive 32 GB 154. Pen Drive 64 GB 155. Pen Marker 156. Hand set Sony 157. Bluetooth-(Nokia/Sony) 158. Multi USB port Hub Switch 8 port Unmanaged Giga bytes Switch Port Switch (Giga byte) 162. Tape Digital data Storage DAT 72 ADAPTER 163. Hp L V-1560Ma 164. Ktec (AC) +9V-1000Ma 165. AC-Hp 24V-500mA 166. ZTE AC 5.2V-1A OTHER ACCESSORIES 167. Screw Driver Tools

16 168. Electrical Tester 169. External USB Hard disk (250GB) 170. Network Ethernet Card (1Giga bytes) 171. RAM DDR (1GB) 172. External USB port 173. RAM DDR1 (1GB) 174. RAM DDR2 (1GB) 175. RAM DDR3 (1 GB) 176. RAM DDR3 (2 GB) 177. Ram DDR3 (4GB) 178. Ram DDR3 (8GB) 179. DVD DRIVE (24X) 180. HARD DISK (1 TB) SONY/Seagate 181. HARD DISK (2 TB) SONY/ Seagate 182. Hard Disk (4TB) SONY/ Seagate 183. Plastic Bolder 184. Phone instruments 185. Phone(Data/Voice) Splitter Box MOUSE 186. Serial and PS/2 Make Logitech 187. Mouse wireless 188. Wireless Transmitter KEY BOARD 189. TVS Key board 190. Keyboard wireless (Logitech) 191. CD R POCKET CD-R (minimum 185 MB) 192. CD RW (Signature) TENDERER. DATE: MANAGING DIRECTOR TTDC LTD., CHENNAI.