How to Request Space through the Call for Programs- Fac/Staff. Center for Student Involvement Northeastern University

Transcription

1 How to Reqest Space throgh the Call for Programs- Fac/Staff Center for Stdent Involvement Northeastern University

2 HOW TO MAKE A CALL FOR PROGRAMS MAJOR EVENT REQUEST Faclty/Staff Log in to MyNEU, click on the Services and Links tab, and navigate to NU Space Schedling Online nder Faclty/Staff Services Once in NUSSO, navigate to the Reservations tab and click on CSI Call for Programs Reqest Contine

3 Use the options on the left hand side to select yor dates, times and bilding for yor reqest. ***If yo have mltiple different dates/times/spaces yo need for one event, choose jst one to start*** Click on Find Space. Please note: the website atomatically logs-ot after 40 mintes. If yo are in the middle of a form dring the time-ot, yor progress will be lost. If yo need to complete mltiple event reqests, it s a good idea to log ot and log back in between reqests. Contine

4 On the right hand side yo will see the rooms that are able to be reqested. Click on the GREEN box to add the space to yor cart. Yo can click on the name of the vene to learn more abot the space, its capacities, etc. ***Please note that nlike booking other events throgh NUSSO, if a room shows p on this list it does not mean that yo will necessarily be assigned that space. The rooms that appear are crrently available, however de to many people reqesting the same dates, yo may not be assigned the date, time, or space reqested in this section. *** Contine

5 In this example, a/er selec2ng the GREEN box, yor reqested space appears on top. Contine

6 If yo need another space for the same event, yo can search for and add more spaces to yor cart by changing the information on the left, and clicking Find Space again. For example, yo are reqesting a presentation in Blackman on Thrsday 3/15, and yo want a reception (for the same event) later that day. After adding the Blackman times to yor cart, yo can go in and reqest space for the afternoon reception. Enter new dates/times/ spaces & click Find Space Click the GREEN box to contine to add new spaces/ dates/times to yor event cart above Contine

7 Once yo have selected the first-choice spaces yo need for this event, read the terms and conditions, click the check box, and hit contine. Contine

8 Yo will be directed to a page to fill ot yor event details. A few important notes: Under Cstomer yo mst select yor department. This accont will end in (FS) Contine

9 If yo will not be the contact for this event come next year, or yo have an additional contact be sre to add a temporary contact as the 2nd Contact, with the new leadership s name. Contine

10 Please provide as many alternate dates/spaces as possible. The times yo selected on the previos page indicate yor first choice. In the case that yor first-choice space is not available, we will attempt to assign another space depending on what yo indicate in this section. After filling in the reqired qestions, review yor reqest and click Sbmit. Contine

11 After completing the reservation, yo will be sent to the Reservation screen. From this screen, yo can review yor booking reqests for this event, make any changes, cancel the reqest or add additional major event venes yo might have forgotten to add before. I want to reqest another event I m done reqesting events

12 Once yo ve reached the end screen, yo can start the process again to reqest space for another event by going back p to the Reservations tab, and clicking on Call for Programs Reqest Gide me throgh the process again I m done reqesting events Please note: the website atomatically logs-ot after 40 mintes. If yo are in the middle of a form dring the time-ot, yor progress will be lost. If yo need to complete mltiple event reqests, it s a good idea to log ot and log back in between reqests.

13 REVIEWING YOUR RESERVATIONS To view all events yo ve reqested click on View my Reqests nder the My Accont tab. Contine

14 This screen shows all events yo ve reqested these are Reservations, or mbrella events. Each Reservation can have mltiple instances, bookings, attached. In the above example, I have three mbrella events, bt the Speaking Event has mltiple instances. To see what instances yo reqested for each event, click into the Reservation. Contine

15 After clicking on an event name, this screen shows the details of the reservation, and any associated bookings. In this example, I have two different spaces reqested for my Speaking Event To change contact information or event type click on Edit Reservation To change alternate dates/times/spaces or other description information, click on Edit Additional Information To change dates/times/ spaces click on the edit btton next to the individal booking Contine

16 THANK YOU Thank yo for reqesting major event space throgh the Call for Programs process. Reqests are de by noon on Friday April 28, The online form will close for changes and new sbmissions at that time. Space is limited; all reqests will be reviewed and accommodated if possible. If we are nable to provide yo with yor preferred space or date, we will attempt to provide other vene/date options sitable to yor programs. Qestions and concerns can be directed to Chelsea Kryspin, Coordinator of Schedling Operations, Center for Stdent Involvement: (617)