Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting:

Transcription

1 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY -DEL CITY PUBLIC SCHOOLS MAY 13, :00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH ST. MIDWEST CITY, OK Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting: I. Opening Exercises A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the agenda B. Vote to approve Minutes of the April 8, 2013, Regular Board meeting and Minutes of the April 26, 2013, Special Board Meeting. C. Vote to approve the following items: 1. Monthly Financial and Investment Report for month ending April 30, 2013: a. Treasurer s Report b. Encumbrances c. Warrant Register d. Lease Revenue 2. School Activity Funds a. Transfers within bank b. Addenda 3. Blanket position salary reserves report FY D. Vote to approve out-of-state or overnight travel requests: 1. Carl Albert High cheer squad to attend summer cheer camp in Norman, OK, on May 31-June 2, Expenses to be paid from Sanctioned Organization Funds, personal funds, donations, and Booster fundraiser. 2. Jarman Middle School cheerleaders to attend the UCA Cheer Camp in Edmond, OK, on June 25-28, Expenses to be paid from personal funds. 3. Randy Lucas and Tina Murphy, Mid-Del Technology Center, to attend the NASFAA (National Association of Student Financial Aid Administrators) Conference in Las Vegas, NV, on July 13-20, Expenses to be paid from Adult Education, Project Code 441 and Adult Education Resale, Project Code 985.

2 4. Carl Albert Middle School Pom Squad to attend Summer Camp at the University of Oklahoma in Norman, OK, on June 10-13, Expenses to be paid from Sanctioned Organization Funds and personal funds. 5. Midwest City High School Cheerleaders to attend the Universal Cheerleading Association Cheer Camp in Grapevine, TX, on July 12-15, Expenses to be paid from Sanctioned Organization Funds and School Activity Funds, Project Code MCHS Cheer Booster Club. 6. Carl Albert Middle School Cheer Squad to attend summer cheer camp in Norman, OK, on May 31-June 2, Expenses to be paid from Sanctioned Organization Funds, personal funds and donations. 7. Craig Lewis, Brandon Tucker, and Glenda Crabtree, Mid-Del Technology Center, to attend the 27 th Annual High Schools that Work Staff Development Conference in Charlotte, NC, on July 16-20, Expenses to be paid by Mid- Del Technology Center, Project Code 032 and TCTW, Project Code Carl Albert High School FCCLA to attend the FCCLA National Leadership Conference in Nashville, TN, on July 7-12, Expenses to be paid from School Activity Funds, Project Code 936, donations, fundraisers and Mid-Del Technology, Fund 12, Project Code Request for revision of funding for the trip that was approved at the April 8, 2013, Board Meeting for the Midwest City High School boys basketball team who participated in the State Play-offs in Tulsa, OK, on March 7-9, Expenses were approved to be paid by Sanctioned Organization Funds. The revision is for expenses to be paid from Athletic Activity Funds, Project Code 865. Confirmation. 10. Mid-Del Technology Center Health Occupations Students of America Practical Nursing to attend the Health Occupations Students of America (HOSA) National Leadership Conference in Nashville, TN, on June 25-30, Expenses to be paid from Project Code 441- Short-term Adults, Project Code, 984-HOSA, and Project Code 985-Adult Education, personal funds and donations. 11. Del City High School Navy Junior ROTC to attend the Willard Leadership Academy and Basic Leadership Training at Camp Clark in Nevada, Missouri, on June 13-21, Expenses to be paid from personal funds. 12. Carl Albert High School Pom Squad to attend the UDA Summer Camp at the University of Oklahoma in Norman, OK, on June 10-13, Expenses to be paid from School Activity Funds, Project Code 921- Pom, Sanctioned Organization Funds, personal funds and donations. 13. Kerr Middle School Cheerleaders to attend the annual UCA Cheer Camp at the University of Oklahoma in Norman, OK, on June 17-19, Expenses to be paid from School Activity Funds, Project Code 879- Cheer. 14. Forrest Doshier, Mid-Del Technology Center, to attend the Overhead Crane Train the Trainer Course in Pasadena, TX, on June 2-8, Expenses to be paid from General BIS, Project Code Midwest City High School Boys Basketball to compete in a National Invitational Tournament in Wauwatosa, Wisconsin, on December 20-22, Expenses to be paid from Sanctioned Organization Funds, donations, and personal funds. Host will be providing hotel and airline tickets for the team. 16. Midwest City High School Boys Basketball to participate in the Scott Sutton 2013 Team Camp in Tulsa, OK, on June 20-22, Expenses to be paid from Sanctioned Organization Funds. 2

3 17. Carl Albert High School Boys Golf to compete in the State Golf Tournament in Tulsa, OK, on May 5-7, Expenses to be paid from Athletic Fundraisers, Project Code 907. Confirmation. E. Vote to approve the following renewal contracts/agreements for FY : 1. Renewal of Head Start Contract with Community Action Agency of Oklahoma/Canadian Counties for FY to provide the Head Start Program at Steed Elementary. 2. Renewal of contract with Kinder Castle for FY Renewal of contract for Waste Management of Oklahoma, Inc. for six school sites outside the city limits of Del City and Midwest City. Total annual contract cost per month is $1, for a total annual cost of $23, to be paid from Building Fund (21) and/or District General Fund Contract with ThyssenKrupp Elevator for FY to test, inspect, and service elevators and/or lifts at Carl Albert High School, Carl Albert High School Field House, Del City High School, Midwest City High School, Del Crest Middle School, Monroney Middle School, Epperly Heights Elementary, Ridgecrest Elementary, and the Administration Building for a total cost of $13, Expenditure to be paid from the Maintenance Dept., Building Fund 21, Project Code Renewal of Gas Sales Agreement with Clearwater Enterprises, L.L.C. as the third party natural gas provider used at various sites throughout the District for FY Expenditures are to be paid from General Fund 11 and/or Building Fund Renewal of Munis and VersaTrans software, licenses and system support contract for FY with Tyler Technologies, Inc. Total cost for renewal will be $85, with $75,591.81for Munis to be paid from Bond Fund 32, Project Code 000 and $9, for VersaTrans to be paid from General Fund, Project Code Renewal of N-able Endpoint Security software service agreement for FY This agreement is with United Systems, Inc. Total cost for renewal will be $24, to be paid from Bond Fund 33, Project Code Third year of a three year Agreement between Mid-Del Schools and First National Bank of Midwest City to continue the teller machine on the southeast corner of the Carl Albert High School Field House parking lot. 9. Contract with Mid-Del Youth and Family Center, Inc., for FY to provide counseling services for students as referred by Mid-Del counselors. Total cost not to exceed $8, to be paid from General Fund, Project Code Contract with Mid-Del Youth and Family Center, Inc., for FY to provide counseling services for students in the S.N.A.P. Program. Total cost not to exceed $30, to be paid from Special Services Flow-Through Fund, Project Code Contract with Sign Language Resource Services, Inc. (SLRS) to provide sign language interpreting services for the FY Total cost not to exceed $25, to be funded from Special Services Flow-Through Fund, Project Code 621 and from Cedar Ridge Fund, Project Code

4 12. Agreement between Discovery Education and the Mid-Del Schools for streaming video service for FY The cost of the service for 25 schools in the District is $40, to be paid from Bond Fund 33, Project Code Cherokee Color for supplying printing and copying for Mid-Del Technology Center, Business and Industry Center and Tinker Skills Center for FY The estimated cost is $25,000.00, with blanket purchase orders to be made in increments up to $5, to be paid from General Fund 12, Project Codes 032, 776, 064, 433, 448 and Activity Funds. 14. Renewal of contract with NCS Pearson Inc. to provide software support for Powerschool for FY in the amount of $67, to be paid from Bond Fund 33, Project Code Renewal contract for Apex Learning for the District to utilize this online instruction tool for online remediation, credit recovery, and dropout prevention/recovery. Total cost is $49, to be paid from Bond Fund 33, Project Code Blanket fuel purchase orders in increments not to exceed $65, to Equity Energy Services for the Transportation Department and blanket purchase orders in increments not to exceed $40, to Equity Energy Services for the Maintenance Department for the FY Expenditures for the Transportation Department are to be paid from the Transportation Budget, Project Code 053, General Fund 11 and expenditures for the Maintenance Department are to be paid from the Maintenance Budget, Project Code 052, General Fund The contract with the State of Oklahoma Department of Rehabilitation Services (DRS). 18. The software maintenance and support for the 26 Mid-Del sites utilizing Follett Destiny as the online catalog and inventory control system. Total cost for Library Automation Support is $17, to be paid from Bond Fund 33, Project Code The Cooperative Agreement between the Gooden Group and the Mid-Del Technology Center for the FY Mid-Del Technology Center s prorated assessment is $4, for FY14 to be paid from MDTC Fund 12, Project Code Renewal of District Paid Group Life Insurance and Accidental Death & Dismemberment Policy for Fiscal Year Renewal of Workers Compensation Service Agreement for FY Contract between Supplemental Health Care Workforce Solutions and Mid-Del Schools for contracted Speech Language Pathology providers, nursing services, and Occupational and Physical Therapy providers for the FY Services will be provided on an hourly basis. Maximum contract will not exceed $50,000.00; to be paid from Special Services Flow-Through Fund, Project Code 621 and Impact Aid, Project Code Renewal of Oklahoma Public Schools Unemployment Compensation Trust Account (OPSUCA) Service Agreement. Cost would be $9, based on the point in time for the employee count and the cost would be paid from various funds. 24. Renewal of software agreement from Edmentum for use at the Mid-Del Technology Center for the school year. Funding for the software will be paid from Dropout Recovery-SWAPS, Project Code 485, in the amount of $5, with the remaining 4

5 balance of $7, to be paid from Mid-Del Technology Center Fund 12, Project Code 032 for a total cost of $12, Agreement with Latchkey Child Services, Inc. for the School Year. 26. Agreement with Pitney Bowes Global Financial Services for mail handling machine for the fiscal year. This lease is $ per month with quarterly billing at $1, for a total annual cost of $7, Expenditure to be paid from Warehouse Budget, Project Code 055, General Fund 11. F. The District Technology Plan III. Recognitions A. Fine Arts Teacher Award of Excellence: Dr. Kirk Ranell Zurmehly, Carl Albert High School B. State Superintendent s Award for Arts Excellence: Dr. Kirk Vocal Music Emily McGhghy, Del City High School Levi Wood, Del City High School Drama Briana Strahorn, Carl Albert High School Visual Art Jessica Goolsby, Carl Albert High School Josh Norman, Carl Albert High School Alejandra Ally Dunn, Midwest City High School Andrew Means, Midwest City High School Elizabeth Suarez, Midwest City High School C. Mid-Del Orchestra Students: Dr. Kirk Students who achieved Ratings at the District OSSAA Solo and Small Ensemble Music Contest (A rating at District was required before students were eligible to compete at the State level.) Solos: Shelby Sager Amy Powell Bre Weatherspoon Small Ensembles String Duet: Anner Harris Vivian Taylor String Trio: Shelby Sager Kaylie Frey Amy Powell String Quartet: Erica Foster Nina Deng Andrew Means 5

6 Vivian Taylor Violin Duet: Bre Weatherspoon Jyuari Parker Students who achieved Ratings at the State OSSAA Solo and Small Ensemble Music Contest: Small Ensembles String Duet: Anner Harris Vivian Taylor String Quartet Erica Foster Nina Deng Andrew Means Vivian Taylor D. Band Recognitions: MCHS Coda Band: Phillip Knisely Caroline Graham Shephard Wall Cameron Munroe All-State Jazz Megan Renfrow CAHS Coda All Region Honor Band: Seth Marler Danielle Smith Isabella Cavazos Angel Robles Jacob Kingsley Erin Epperly All-State Band Isabella Cavazos Jacob Kingsley Ensembles that received Ratings at OSSAA District: Pauly Allsbrook Miranda Vail Cheree Pendleton Danielle Smith Danielle Beavin Jasmin Sneed Angel Robles Austin Boyle Seth Branson William Bell-Moore Laura Moore Noah Sparks Jacob Brumley Dominic Fabrizio Erin Epperly Tray Woods Chris Cherry Anthony Vu Jourdan Brown Steven Thomas Ali White Adam Ward Emily Sook Cortney Hammer Hunter Hughes Logan Peacock Adam Larsen Peter Vo Hunter Billen Richard Hammons Blake Moore William Rice Chris Dukes Rooke Jackson 6

7 Kittie Richardson Nick Quisenberry Solos at OSSAA District Contest who received Ratings: Austin Boyle Jourdan Brown Raven Dudley Erin Epperly Adam Larsen Seth Marler Blake Moore Renita Prince Emily Sook Adam Ward Ali White E. Del City High School 5A State in Jazz Band F. Laurel Swanson, Steed Counselor, was the recipient of the Guidance and Counseling Outstanding Graduate Student Award from the Advanced Professional & Special Services Department. Mr. Thompson G. Dewayne Bradley, Midwest City Basketball Coach, selected as the Oklahoma City and State Coach of the Year. Mr. Bachman H. Mike Corley, Carl Albert High School, named the FCA Coach of the Year. Mr. Bachman I. Wayne Dozier, Carl Albert High School, National Federation of State High School Associations Coach of the Year for Baseball. Mr. Bachman J. 5A State Swim Champion - 1 st Place in the 50 and 100 yard Freestyle: Mr. Bachman Ann Katherine (Anka) Lukannek Carl Albert High School K. If I Were Mayor Essay Contest Winners: Dr. Kirk Reece Reinke, 1 st Place Carl Albert Middle School L. What Voting Means to America Essay Contest Winner: Dr. Kirk Courtney Wages, 1 st Place Carl Albert Middle School M. Stacey Boyer was recognized for four Awards of Excellence and one Award of Merit for media publications and communications from the Oklahoma School Public Relations Association (OKSPRA). Dr. Deering IV. Information A. Public Information B. Superintendent s Report Dr. Deering C. Construction Update Dr. Twidwell D. Security Implementation Plan Report Dr. Twidwell E. Technology Center Update Mr. Allen F. Accreditation Report Mrs. Dunn 7

8 V. Vote to approve or not approve receipt of gifts/donations. Dr. Deering VI. Vote to approve or not approve Tentative Proposed Budget and to publish such budget as required pursuant to the School District Budget Act (Title ). Ms. Medcalf VII. Vote to approve or not approve Notice of Public Hearing for the purpose of accepting comments and for holding an open discussion, including answering of questions, on the Tentative Proposed Budget, Midwest City-Del City Public School District, I-52, Oklahoma County. The public Hearing is to be held at a Regular Meeting of the Board of Education at 7:00 P.M. on the 10th day of June 2013, in the Boardroom at 7217 Southeast 15 th Street, Midwest City, OK. Ms. Medcalf VIII. Vote to approve or not approve bids and requests to purchase as follows: Ms. Medcalf A. Quotes on pictures for FY to be paid by parents. B. Quotes on yearbooks for FY to be paid by parents and school sites. C. Vending contracts for Secondary, Elementary and Department/Central Office (snacks and drinks) for FY D. Purchase of Game View TV kits for Carl Albert High School, Del City High School and Midwest City High School from Game View in the amount of $24, Expenses to be paid from Bond Fund 32, Project Code 099. E. Purchase of 85 desktop computers, 2 Windows 8 Tablet PC s and 4 Touch Screen Monitors for Mid-Del Technology Center classrooms from CDW-G in the amount of $57, to be paid from Building Fund 23, Project Code 032. Mid-Del Technology Center computers for summer 2013, Project #1182. F. Purchase of 15 imac computers from Apple, Inc., to replace and upgrade existing computers in Mid-Del Technology Center s Graphic Communications Department. Total cost of computers will be $28, and will be paid from Building Fund 23, Project Code 032. Apple Inc. is the sole source vendor. G. Purchase of 17 imac desktop computers, 4 Mac mini computers, and 4 MacBook Pro laptops from Apple Computer as replacements for stolen computers at Ridgecrest Elementary. Total cost of computers will be $30, to be paid from Insurance Fund 86, Project Code 010. Apple Computer is the sole source vendor. IX. Vote to approve or not approve agreement between Mid-Del Technology Center and Mid- Del Schools. Ms. Medcalf X. Vote to approve or not approve Open Enrollment Application Transfers for FY Dr. Deering XI. Vote to approve or not approve revision of the following Policy: Dr. Deering Policy B-10, Officers of the Board XII. Vote to approve or not approve a Statement of Support for the Guard and Reserve Forces that reads as follows: We recognize the Guard and Reserve are essential to the strength of our nation and the well-being of our communities. 8

9 In the highest American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession. They train to respond to their community and their country in time of need. They deserve the support of every segment of our society. If these volunteer forces are to continue to serve our nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security. Therefore, we join other employers in pledging that: We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA). Our managers and supervisors will have the tools they need to effectively manage those employees who serve in the Guard and Reserve. We appreciate the values, leadership and unique skills service members bring to the workforce and will encourage opportunities to hire Guardsmen, Reservists, and Veterans. We will continually recognize and support our country s service members and their families in peace, in crisis, and in war. Mr. Porter XIII. Vote to approve or not approve to offer Mid-Del Technology Center s Camp Innovation for June 3-5, 2013, from 8:30 a.m. to noon each day for our incoming 8 th, 9 th and 10 th grade students. Partial funding for this project will come from student tuition through MDTC Activity Account, 826 with the remainder from Fund 12, Project 032. Mr. Allen XIV. Vote to approve or not approve a contract with Marzano Research Laboratory LLC, for Dr. Phil Warrick to lead our Administrators in Coaching Classroom Instruction on August 2, 2013, and for Dr. Tina Boogren, Mrs. Margaret McInteer and Mrs. Mitzi Hoback to lead Becoming a Reflective Teacher with Mid-Del Teachers on August 13-14, Total cost to provide training for 1,200 certified staff members is $41, to be paid from FY14 Title IA, Project Code 511 and Title IIA, Project Code 541. Mrs. Dunn XV. Vote to approve or not approve Title I School-wide Plan for Jarman Middle School. Mrs. Dunn XVI. Vote to approve or not approve Schwartz Stallion Stampede Summer Program to be held at Schwartz Elementary on May 28-June 20, Total cost is $2, to be paid from Schwartz Elementary Activity Account, Project Code 826. Mrs. Dunn XVII. Vote to approve or not approve to contract with Kagan Professional Development to bring Kagan Structures for Cooperative Learning & Active Engagement Day 1 to train new teachers on August 9, The rate, dependent upon the number of new teachers hired and applying the volume discount from Kagan, will not exceed $27, to be paid from Title IIA, Project Code 541. Mrs. Dunn XVIII. Vote to approve or not approve the contract between Supplemental Health Care Workforce Solutions and Mid-Del Schools for contracted Speech Language Pathology providers, nursing services, and Occupational and Physical Therapy providers for the 9

10 remainder of FY Due to the inability to fill current positions for the school year, Special Services is in need of additional contract services. We are requesting another $50,000 in hourly rate services of which some services have already occurred. Expenses are to be paid from Special Services Flow-Through Fund, Project Code 621 and Impact Aid, Project Code 592. Confirmation Mr. Hinton XIX. Vote to approve or not approve purchase orders to the United States Postal Service for the FY in increments of $40, not to exceed $52, to cover postage needs. Expenditures to be paid from General Fund 11, Warehouse, Project Code 055. Mr. Clements XX. Vote to approve or not approve four buses as surplus property. Buses will be sold by auction on May 30, 2013, at the Warehouse. Mr. Clements XXI. Vote to approve or not approve revisions to Policy I-10, Eligibility for Secondary Athletics/Cheerleading/Pom Pon Participation. Mr. Bachman XXII. Vote to approve or not approve Facility Designation Committee Recommendation for the Del City High School Baseball field. Mr. Bachman XXIII. Vote to approve or not approve the appointment of a Board Designee to serve on the Mid-Del Foundation Board. Mr. Porter XXIV. Maintenance A. Vote to approve or not approve the following change orders and bids/requests to purchase for Maintenance and Construction Department: Mr. Bryan 1. Pillar Contracting for the restroom renovation project at Townsend Elementary School. Cost of construction is $142, with architect fees of $9, for a total amount of $152, Expenditure to be paid from Bond Fund Change Orders #2, #3, & #4 for Pillar Contracting for the field house restroom remodel and Rose Field locker room/concession renovation project at Midwest City High School. Expenditures to be paid from Bond Fund 33, Lease Revenue (LR07). a. Change Order #2: Contractor agrees to provide labor and materials to install 3(qty) shower rods and curtains. Change Order #2 is in the amount of $ with architect fees of $30.32 for a total cost of $ b. Change Order #3: Contractor agrees to in-fill CMU on wing walls of bathroom opening and doors. Change Order #3 is in the amount of $2, with architect fees of $ for a total cost of $2, c. Change Order #4: Contractor agrees to provide labor and materials to upgrade to high impact sheetrock in locker areas, install additional moisture resistant sheet rock over existing plywood wall, and add cement backer board along the top of locker rooms north wall. Change Order #4 is in the amount of $1, with architect fees of $83.92 for a total cost of $1, XXV. Human Resources Mr. Mendenhall A. Vote to approve or not approve all actions recommended in the Human Resources Reports: 1. Certified 10

11 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve the re-employment of non-certified support staff for the FY , pursuant to Title 25, 307(B) (1) of the Oklahoma Statutes. C. Vote to approve or not approve the continuing contracts of certified staff for the FY , pursuant to Title 25, 307(B) (1) of the Oklahoma Statutes. D. Vote to approve or not approve the re-employment of Athletic Directors for the FY , pursuant to Title 25, 307(B) (1) of the Oklahoma Statutes. E. Vote to approve or not approve the re-employment of Principals for the FY , pursuant to Title 25, 307(B) (1) of the Oklahoma Statutes. XXVI. New Business XXVII. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on May 9, 2013, at 1:00 P.M., in accordance with the Open Meeting Law. Deputy Minute Clerk The next Regular Board Meeting is scheduled for June 10,

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