REGULAR MEETING MINUTES BISHOP BOARD OF EDUCATION 2204 SW BISHOP ROAD, LAWTON, OKLAHOMA LIBRARY NOVEMBER 13, 2003 AT 7:00PM

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1 REGULAR MEETING MINUTES BISHOP BOARD OF EDUCATION 2204 SW BISHOP ROAD, LAWTON, OKLAHOMA LIBRARY NOVEMBER 13, 2003 AT 7:00PM The Bishop Board of Education may discuss, make motions, vote to approve or disapprove, vote to table, adopt, reject, reaffirm, rescind, or take no action on any item on this agenda. I. CALL TO ORDER AND ROLL CALL Present: David Isham, Dennis, Johnnie Absent: None Quorum: 3 Staff Present: Howard Hampton, Cyenthia Pennington, Suzan Wait, Christie Tugmon, Jeanie LeGay Others Present: Bruce McDanel, Mike Lombard, Tony Curtis II. HEARING OF CITIZENS A. Any citizen who wishes to make a presentation to the board concerning any agenda item. None B. Any citizen who would like to address the board concerning an item for future consideration. None III. DISCUSS AND VOTE TO APPROVE OR DISAPPROVE THE AUDIT REPORT FOR FY2003 AS PREPARED BY THE AUDITOR DR. CHARLES PAGE, CPA KELLY RAMEY Kelley Ramey, CPA, presented the FY 2003 audit to the school board. Motion: Motion to approve the Audit Report for FY 2003 as prepared by the auditor, Dr. Charles Page, CPA. Motion carried IV. DISCUSS AND VOTE TO APPROVE THE MINUTES OF THE FOLLOWING MEETING OF THE BISHOP BOARD OF EDUCATION A. October 13, 2003, Regular Meeting Motion: To approve the Minutes of the October 13, 2003 Regular Meeting.

2 V. DISCUSS AND VOTE TO APPROVE OR DISAPPROVE EMERGENCY TRANSFER REQUESTS Motion: To approve the Emergency Transfer requests. VI. REPORTS FROM SCHOOL PERSONNEL A. Treasurer s Report Cyenthia Pennington presented the monthly Treasurer s Report to the board. Mr. Hampton suggested to the school board that the school consider using CheckLINQ for collection on returned checks. CheckLINQ would provide this service at no charge to the school. The person whose check was returned would pay a thirty-dollar fee to CheckLINQ. B. Superintendent s Report 1. Document Subpoena Mr. Hampton presented a document subpoena from the U.S. Department of Education concerning payment rosters associated wth Susan Frazier, GS Consulting. He stated that the U.S. Department of Education is investigating Susan Frazier and not Bishop Public School. 2. Alternative Education Mr. Hampton stated that Lawton Public Schools decided to form a cooperative for Alternative Education. Bishop School will participate in the cooperative. 3. Ground Level Water Testing Mr. Hampton reminded board members that Jim Atkinson, GBA, did not recommend any other tests to determine the source of the school s water problems. Mr. Hampton said that he had spoken to Robert Wright, Locke Wright Pruitt & Brown, Architect & Planners, and Mr. Wright recommended having a hydrologist look and see if he could determine the source of the water problem. 4. Locke Wright Pruitt & Brown, Architect & Planners Robert Wright Mr. Wright gave a presentation concerning Locke Wright Pruitt & Brown, Architect & Planners. He gave a brief history of the company, explained the process they use on projects, and showed illustrations of some recent projects. He also spoke about retrofitting the school with a metal roof. 2

3 asked Mr. Wright what the price difference was between the two different styles of metal roofs (Galvalume and Colored Metal Roof System). Mr. Wright stated that he believed that the Colored Metal Roof System would cost approximately 10% more. Mr. Wright said the architect fee is 6% of the construction project. Mr. Wright explained the differences between a general contractor and a construction manager. He explained that the construction manager is contracted by the school. The construction manager would be on site to oversee the construction. He helps the school secure competitive bids. Mr. Isham asked who does the school contact if we are unable to contact the construction manager. Mr. Wright said that the school would contact him (Mr. Wright). Mr. Wright said that he would be at Bishop School on Tuesday, December 16, 2003 to draw up preliminary plans. 5. Stephen H. McDonald & Associates Mr. Hampton presented information concerning a potential bond issue from Stephen H. McDonald & Associates. Mr. Hampton said he would ask Stephen H. McDonald to come to the next school board meeting. Mr. Hampton recommended changing the date of the December Board Meeting from Monday, December 8, 2003 at 7:00PM to Tuesday, December 16, 2003 at 5:30PM so that a representative from Stephen H. McDonald & Associates could attend st Century Community Learning Center Mr. Hampton reported that the 21 st Century Community Learning Center Project would accommodate about 50 students. He said that the desired ratio is 1 teacher to 10 students. Mr. Hampton said that it would be necessary for the students to attend regularly since one goal of the project is to track the progress of the students. Mr. Hampton stated that there were three conferences offered through the 21 st Century Community Learning Center Project. The conferences are located in Pittsburgh in March, Atlanta in April, and Washington DC in June. He said that he would like to take Ms. LeGay, Ms. Milam, and Ms. Tugmon to one of the three conferences. Mr. Hampton said that Suzan Wait, Minutes Clerk, requested the board meetings be taped to make it easier for her to take minutes. VII. DISCUSS AND VOTE TO APPROVE OR DISAPPROVE WARRANTS AND ENCUMBRANCES A. General Fund # B. General Fund Payroll # C. Building Fund None D. Building Fund Payroll None E. Child Nutrition Fund None F. Child Nutrition Payroll # G. Change Order Listing GF #26, 34, 72, 110, 119, 167 3

4 Motion: To approve warrants and encumbrances for A. General Fund # ; General Fund Payroll # ; Child Nutrition Payroll # ; Change Order Listing GF #26, 34, 72, 110, 119, 167. VIII. PERSONNEL A. Discuss and vote to convene or not to convene in executive session. (Executive sessions will be permitted for the purpose of discussing employing, hiring, appointing, promoting, demoting, disciplining, or receiving the resignation of an employee..). 25 O.S. 307 (B) (1-7): 1. Items for discussion: a. Certified Personnel Employee Contracts 1) Lori Baggett Elementary Teacher 2) Rhonda Boyce Library Specialist 3) Denise Burk Elementary Teacher 4) Christy Clark Elementary Teacher 5) Donna Curtis Elementary Teacher 6) Tamara Denham Elementary Teacher 7) Marsha Garner Elementary Teacher 8) Terry Jolly Physical Education Teacher 9) Wynema Jones Sue Reading Specialist 10) Jeanette LeGay Elementary Teacher 11) Jennifer Logan Music Teacher 12) Belinda Macks Elementary Teacher 13) Elizabeth Martin Elementary Teacher 14) Ann Maysick Elementary Teacher 15) Alice McKean Special Education Teacher 16) Helen Milam Elementary Teacher 17) Tina Osborne Elementary Teacher 18) Shelly Penrod Elementary Teacher 19) Mary Ann Sanders Elementary Teacher 20) Glenda Scherler Speech Therapist 21) Lesa Sparks Elementary Teacher 22) Christie Tugmon Elementary Teacher 23) Judy Williams Elementary Teacher b. Support Personnel Employee Contracts 1) Felipe Colon Custodian 2) Jody Ingram Secretary 3) Mildred Kanins Cafeteria Manager 4) Roselynn Macias Cook 5) Tracy McMillen Teacher s Assistant 6) Sheri Nicholson Teacher s Assistant 7) Gene Payne Bus Driver 8) Cyenthia Pennington Business Manager 9) Juliette Reece Nurse 4

5 10) Angel Sierra Custodian 11) Carmen Sierra Teacher s Assistant 12) Krista Smith Teacher s Assistant 13) Patricia Stoll Teacher s Assistant 14) Suzan Wait Secretary 15) Rosie Williams - Cook 16) Cheryl Winfrey Cook 17) Carolyn Zimmerman Teacher s Assistant c. Superintendent Evaluation and employment contract Motion: To convene in Executive Session. B. Vote to return to Open Session. Motion: To return to Open Session. Mr. Isham C. Executive Session Minutes Compliance Statement. said that Howard Hampton, Dennis, David Isham and he went into executive session. Only items VIII. A.1. a, b, and c were discussed. No action was taken in executive session. D. Discuss and vote to approve or disapprove Certified Personnel Employee Contracts. Motion: To approve the Certified Personnel Employee Contracts with the following amendment: raise Christie Tugmon extra duty pay from $3500 to $4000. Motion: To approve Mr. Hampton s contract with the following amendments: 1) additional $1000 (Summer School Principal); 2) to allow him to drive the school bus in the summer; 3) to add one school year ( ) to his current contract. 5

6 E. Discuss and vote to approve or disapprove Support Personnel Employee Contracts. Motion: To approve the Support Personnel Employee Contracts with the following amendments: 1) raise Cyenthia Pennington s extra duty pay from $3500 to $4000; 2) raise Suzan Wait s extra duty pay from $1200 to $4000. IX. REGULAR BUSINESS ITEMS TO BE BROUGHT BEFORE THE BISHOP BOARD OF EDUCATION A. Discuss and vote to approve or disapprove hiring an architect for classroom additions and installation of a metal roof. Motion: To approve hiring an architect, Locke Wright Pruitt & Brown, Architect & Planners (LWPB), for classroom additions and installation of a metal roof. B. Discuss and vote to approve or disapprove the School Calendar for the school year. Motion: To approve the School Calendar for the school year. C. Discuss and vote to approve or disapprove the Regular School Board Meeting Dates for the 2004 calendar year. Motion: To approve the Regular School Board Meeting Dates for the 2004 calendar year. 6

7 D. Discuss and vote to approve or disapprove sending Howard Hampton and Christie Tugmon, at district expense, to the United States Department of Education - Celebrate Our Rising Stars Summit to be held December 2-4, 2003 in Washington D.C. Motion: To approve sending Howard Hampton and Christie Tugmon, at district expense, to the meeting in Washington D.C. - Celebrate Our Rising Stars Summit to be held December 2-4. X. NEW BUSINESS A. Any item not listed on the Agenda that was not known or could not have been reasonably foreseen prior to the posting of the Agenda. Motion: To change the December 8, 2003 board meeting to December 16, 2003 at 5:30PM. XI. VOTE TO ADJOURN Motion: To adjourn. (The time was 10:30PM.) Agenda and notice of this meeting were posted on the 12th day of November 2003 at 3:00PM. Notice of this meeting was given to the Comanche County Clerk on the 10 th day of September 2002 at 3:55PM. Notice of the change of the place for this regular meeting was given to the Comanche County Clerk on the 22 nd day of September 2003 at 12:30PM. Suzan Wait, Minutes Clerk 7