Tipton Community School Corporation 1051 South Main Street, Tipton, IN 46072

Transcription

1 Tipton Community School Corporation 1051 South Main Street, Tipton, IN Board of School Trustees January 9, 2018 Work Session, 5:30 PM Regular School Board Meeting, 6:30 PM Board of Finance, 6:40 PM Executive Session, 7:30 PM Minutes: Work Session 1. Call to Order - Mr. Powell 2. Conflict of Interest Statements 3. Committee Assignments 4. Review of Board Agenda 5. Review of Committee Activities - All meetings begin at 5:30 Business Affairs - January 22 Facilities/Technology - February 26 Personnel - March 19

2 Tipton Community School Corporation 1051 South Main Street, Tipton, IN Board of School Trustees January 9, 2018 Work Session, 5:30 PM Regular School Board Meeting, 6:30 PM Board of Finance, 6:40 PM Executive Session, 7:30 PM Minutes: Regular Session 1. Call to Order and Welcome Mr. Powell called the meeting to order at 6:30 PM. Members present included Mr. Powell, Mr. Ankrum, Mr. Burton, Mr. Johnson, Mrs. Overdorf, Mr. Plumer and Mr. Sottong. 2. Pledge of Allegiance was led by Mr. Ankrum. 3. Oath of Office of Newly Elected Board Members - Judge Lett 4. Approval of Agenda Mr. Powell Motion Required: It was recommended that the Board approve the Agenda as presented. The Board unanimously approved the Agenda as presented following a motion by Mr. Plumer, seconded by Mr. Burton. 5. Approval of Minutes Mr. Powell a. Regular Session, December 12, 2017 Motion Required: It was recommended that approve the Minutes as presented. The Board unanimously approved the Minutes as presented following a motion by Mr. Ankrum, seconded by Mr. Burton. 6. Reorganization of the Board a. Election of Officers i. President: Mr. Rick Powell ii. Vice-President: Mr. Gary Plumer iii. Secretary: Mrs. April Overdorf Motion Required: It was recommended that the Officers remain the same as previous year. The Board unanimously re-elected Mr. Powell, Mr. Plumer and Mrs. Overdorf as the officers for 2018 following a motion by Mr. Ankrum, seconded by Mr. Burton. b. Appointment of Treasurer and Executive Secretary of the Board Motion Required: It was recommended that Renee Anderson be appointed as the Treasurer and Dawn Benefiel as Executive Secretary of the Board. The Board unanimously approved that Renee Anderson is appointed as Treasurer and Dawn Benefiel, appointed as Executive Secretary of the Board following a motion by Mr. Plumer, seconded by Mrs. Overdorf.

3 c. Establish meeting date and time. Motion Required: It was recommended that we maintain our current meeting date and time of the second Tuesday of each month at 6:30 P.M. The Board unanimously approved to maintain the current meeting date and time of the second Tuesday of each month at 6:30 PM following a motion by Mrs. Overdorf, seconded by Mr. Plumer. **************************** The Board recessed from the Regular Business Meeting for the purpose of conducting a brief Board of Finance Meeting at 6:34 PM. 7. Board of Finance Meeting (See separate agenda) 8. Superintendent s Report a. Facilities Report - Mr. Junco reported that the facility work continues to be completed. The ceiling tiles have been replaced. The outdoor lighting has also been completed. There were some frozen pipes in the Boys Coaches room at the high school during the extreme cold spell. The cold temperatures have been hard on the busses as well. Thank you to the Maintenance staff for making sure the busses started and were able to transport children to school. b. Technology Report - Mr. Witherow c. Spotlight on Schools - Tipton Middle School, Mr. Clark d. Other - Mr. Emsweller THS Band Trip to Liberty Bowl (Nashville). Mr. Fletcher has shared a summary of the band s trip to the Liberty Bowl in Nashville, TN last month. He reports that the band received gold ratings in the Concert Band Festival, Jazz Band, the field show, the parade, Senior Caleb Boswell was awarded the most outstanding musician of the Liberty Bowl. THS Cheerleaders to FL. Some of the THS Cheerleaders and the Tipton Blue Devil were also on the road representing Tipton High School and the Tipton community at the Citrus Bowl in Orlando. They shared a few pictures with the Tribune last week. The second semester is off to a good start. After the winter break, the academic and athletic programs are back in full swing. Second semester enrollment. As of January 4, the K-12 enrollment is at This is down 13 students from the fall ADM count when we reported an enrollment of The grade levels with the biggest drops were Grade 4 (6) and Grade 11 (6). Grade 10 saw a gain of 5 students. The middle school had the least amount of change. School closing and delay guidelines. Winter weather is upon us. With that come the decisions for whether to delay or cancel classes. We have developed written guidelines that have been shared with the Board and posted on Facebook and the website. The toughest decision and sometimes the most controversial are with cold temperatures and wind chills. We use the guidelines of delaying or canceling with -10 air temperature and/or -20 wind-chill. Last week, only Friday met those conditions. Tipton High School will again be hosting visiting students from Costa Rica from Jan 14 - Feb 3. Mr. Fred Henderson arranges for this visit each year and helps assign host families for these students learn about the culture of the United States as experienced in Tipton, Indiana. On January 15, THS will be hosting an informational meeting for interested parents. This

4 meeting will be in the high school cafeteria at 6:00. We are examining the Block 4 schedule at the high. The focused audiences are parents of middle and high school students. At the meeting, information about the Block 4 schedule and a traditional schedule will be explained. Following that meeting, information and a survey will be sent to parents of students in grade 7-12, as well as recent graduates. 9. Financial Report a. Approval of Claims Mr. Powell Motion Required. It was recommended that the Board approve the Claims as presented. The Board unanimously approved the Claims as presented following a motion by Mr. Johnson, seconded by Mr. Burton. b. Financial Report Mr. Emsweller As we finalize the Board Packet, the monthly report has not been finalized. It is more difficult in that it also involves the end of the year reports. We will have a report for you on Tuesday. Last month, the Board gave permission to transfer funds among the appropriation accounts. Mrs. Anderson has provided you with a summary of what actions were taken to insure that account balances end with a zero or positive balance. We do have an edit sheet showing the accounts where transfers took place. This is available for your review and you will be asked to sign. No action is needed but this information is being reported to you. 10. Old Business a. Consideration to approve revisions to Board Policies on Second Reading. A number of Board Policies have been submitted for consideration. Some of these are new others are revision that are based on new state laws or federal regulations. Others are to refine or clarify policies and procedures. Motion Required. It was recommended that the Board approve the policy changes for Second Reading. The Board unanimously approved the policy changes for Second Reading following a motion by Mr. Plumer, seconded by Mr. Ankrum. 11. New Business Mr. Powell a. Consideration to give permission to advertise for additional appropriation - Rainy Day Fund. Each year the administration asks for additional appropriations from the Rainy Day Fund. In order to spend money from the Rainy Day Fund, it must be appropriated and this is the process to make it happen. The Rainy Day Fund can be used only in case of emergencies and although we do not expect and do not hope to have to use those funds, it is important to appropriate the funds in case an emergency should arise. Emergencies are defined by a Board resolution as either a reduction in revenues or an increase in expenditures that was unexpected and could not have been predicted. These additional appropriations will be advertised and a public hearing will be held during next month s meeting. Motion Required. It was recommended that the Board grant permission to advertise for additional appropriations from the Rainy Day Fund. The Board unanimously approved to grant permission to advertise for additional appropriations from the Rainy Day Fund following a motion by Mrs. Overdorf, seconded by Mr. Burton. b. Consideration to approve the renewal for Workers Compensation Insurance. It is recommended that we continue with this insurance through the Indiana Schools Educational Service Center (ISESC). The estimated annual premium for this year is $46,302.

5 Motion Required. It was recommended that the Board approve the renewal for Workers Compensation Insurance through ISESC. The Board unanimously approved the renewal for Workers Compensation Insurance through ISESC following a motion by Mr. Burton, seconded by Mrs. Overdorf. c. Consideration to give permission to advertise for Fertilization and Weed Spraying Bids for and Permission is being asked to advertise for fertilization and weed spraying bids. This would be done in time for the 2018 growing season and would be a two (2) year contract. Bids would be approved at the February 2018 Board meeting. Motion Required. It was recommended that the Board give permission to advertise for Fertilization and Weed Spraying Bids for and The Board unanimously approved permission to advertise for Fertilization and Weed Spraying Bids following a motion by Mr. Burton, seconded by Mr. Plumer. d. Consideration to give permission to advertise for Mowing and Trimming Bids for and Permission is being asked to advertise for mowing and trimming bids. This would be done in time for the 2018 growing season and would be a two (2) year contract. Bids would be approved at the February 2018 Board meeting. Motion Required. It was recommended that the Board give permission to advertise for Mowing and Trimming Bids for and The Board unanimously approved permission to advertise for Mowing and Trimming Bids following a motion by Mr. Ankrum, seconded by Mr. Burton. e. Consideration to approve out-of-state field trip: Costa Rican visitors to Chicago, February 1. Tipton High School is requesting permission for an out-of-state field trip to Chicago, IL on February 1, This is in conjunction with the TICO students visiting THS from Costa Rica. This is an annual event. On one day during the TICO stay, they travel with their host family to see the sites of Chicago. As indicated on the request, other trips are planned for THS s guests. Motion Required. It was recommended that the Board approve the out-of-state field trip for THS to Chicago, IL on February 1. The Board unanimously approved the out-of-state field trip following a motion by Mr. Johnson, seconded by Mrs. Overdorf. f. Consideration to approve the acceptance of donations for the D.A.R.E. Program. TCSC has received a $1000 donation from the Cicero Township Trustees and a $2500 donation from the Campbell Foundation. These donations are to be used for the continued implementation for the D.A.R.E. Program in Tipton Elementary School. Motion Required. It was recommended that the Board approve the acceptance of donations from Cicero Township Trustees and the Campbell Foundation for the D.A.R.E. Program. The Board unanimously approved the donations following a motion from Mr. Plumer, seconded by Mrs. Overdorf. g. Approval to create a new support position: High School Instructional Aide, Special Ed. There is a need to create a new position to help with the high school s special education department. Details are outlined in the attached memo.

6 Motion Required. It was recommended that the Board approve the creation of a new support position: High School Instructional Aide, Special Ed. The Board unanimously approved the creation of new support staff position following a motion by Mrs. Overdorf, seconded by Mr. Sottong. 12. Personnel Report Mr. Powell a. Certified Staff - See Attached Report b. Support Staff - See Attached Report c. Extra-Curricular Staff - See Attached Report Motion Required. It was recommended to approve the Staff recommendations as presented. The Board unanimously approved the Staff recommendations following a motion by Mrs. Overdorf, seconded by Mr. Sottong. 13. Other Matters to Come Before the Board a. Advisory Committees Business Affairs - January 22 Facilities/Technology - February 26 Personnel - March 19 b. Schedule of Events January 15 January Parent Information Meeting, 6:00, THS Cafeteria TCT, Steel Magnolias February 10 3rd House Session, 10:00, TCF February 13 Board Meeting, 5:30/6:30 February TCT, Joseph & Dreamcoat February 19 Presidents Day (No School/Flex Day) February TCT, Joseph & Dreamcoat March 10 3rd House Session, 10:00, TCF March 13 Board Meeting, 5:30/6: Comments from the Community Mrs. Rayl Thanked Mrs. Leslie Howe for her many years of service to Tipton Elementary School. She will be missed by many :35 PM following a motion by Mr. Ankrum, seconded by Mrs. Overdorf. The meeting site is fully-accessible. Any person requiring further accommodation should contact the Superintendent at the School Corporation's Central Office. The next regularly scheduled meeting of the Tipton Community School Corporation, Board of School Trustees will be held on Tuesday, February 13, 2018, at 6:30 p.m., in the Administrative Office, 1051 South Main Street.

7 Tipton Community School Corporation 1051 South Main Street, Tipton, IN Board of School Trustees January 9, 2018 Work Session, 5:30 PM Regular School Board Meeting, 6:30 PM Board of Finance, 6:40 PM Executive Session, 7:30 PM Minutes: Board of Finance I. Call to Order and Welcome Mr. Powell called the meeting to order at 6:34 PM. Tonight s meeting is in two parts. This second part is a meeting of the Board of Finance that we are required to meet annually in January. We have three functions: 1) to elect a president and secretary, 2) to name a depository for corporation funds, and 3) to receive and review the investment report. II. III. Election of Officers Mr. Powell a. President Mr. Rick Powell b. Secretary Mrs. April Overdorf Designation of Depositories M. Emsweller As was approved at last month s meeting, the Board has chosen to use First Farmers Bank & Trust as a depository for Corporation funds. With BMO Harris, we had checking, efunds (textbook and school lunch), sweep account (savings). These same accounts will be set up with First Farmers. We are currently in the process of making the transition with the banks. For the purpose of the Board of Finance, the decision to make First Farmers Bank & Trust as the depository should be reaffirmed here. Motion required: It was recommended that the Board approve First Farmers Bank & Trust as the depository for corporation funds. The Board unanimously approved First Farmers Bank & Trust as the depository for corporation funds following a motion by Mrs. Overdorf, seconded by Mr. Plumer. IV. Review of investments Mr. Emsweller The investment report is made available to Board Members in the monthly Financial Report. This month s report for December also is the report for the end of the year. The investment earnings for 2017 were $13, compared to $ for Tipton Community School Corporation had a Repurchase Agreement Account through BMO Harris Bank. A similar account is being established with First Farmers Bank & Trust. Motion required: It was recommended that the Board accepts the report as presented. The Board unanimously accepted the reports as presented following a motion by Mr. Burton, seconded by Mrs. Overdorf. V. 6:37 PM returning to regular Board meeting. The meeting site is fully-accessible. Any person requiring further accommodation should contact the Superintendent at the School Corporation's Central Office. The next regularly scheduled meeting of the Tipton Community School Corporation, Board of School Trustees will be held on Tuesday, February 13, 2018 at 6:30 p.m., in the Administrative Office, 1051 South Main Street.