A. Call to Order and roll-call recording of members present and absent

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1 September 14, 2015 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY-DEL CITY PUBLIC SCHOOLS SEPTEMBER 14, :00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH MIDWEST CITY, OK Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting. The Board of Education may discuss, make motions and vote upon all matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any Agenda matter. I. Opening Exercises: A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of agenda B. Vote to approve Minutes of the August 10, 2015, Regular Board Meeting and the August 20, 2015, Special Board Meeting. C. Vote to approve Monthly Financial and Investment Report ending August 31, 2015: 1. Treasurer s Report and Investment Report 2. Encumbrances 3. Warrant Registers 4. Lease Revenue D. Vote to approve School Activity Funds: 1. Transfers within bank 2. New Accounts 3. Addenda E. Vote to approve Blanket Position Salary Reserves Report for FY

2 September 14, 2015 F. Vote to approve out-of-state or overnight travel requests: 1. Tina Murphy, Mid-Del Technology Center, to attend the 2015 SWASFAA Conference for Financial Aid Administrators in Albuquerque, NM, on November 1-4, Expenses are to be paid by Adult Career Development, MDTC Co-Op and possible scholarship, Project Codes 441 and Michelle Knight, Erin Bos, Lauren (Caldwell) Covey and Katherine Rivera, Kerr Middle School, to attend the RTI at Work workshop in St. Louis, MO, on November 17-19, All expenses are to be paid by Kerr Title I funds, Project Code Andy Collier, Eric Harp, Melissa Lightfoot and Kathleen Shadron, Kerr Middle School, to attend the Building Common Assessments workshop in St. Louis, MO, on November 15-17, All expenses are to be paid by Kerr Title I funds, Project Code DeAnne Evans, Monroney Middle School, to attend the On Your Mark grading workshop in Baltimore, MD, on October 25-27, Expenses are to be paid by ACE Remediation funds, Project Code Tina Pham and Donna Collier, Parkview Elementary, to attend the Building Common Assessments workshop in St. Louis, MO, on November 15-17, Expenses are to be paid by Title I, Project Code Skills USA, Mid-Del Technology Center, attended Leadership Team Skills USA in Norman, OK, on September 9-10, Expenses are to be paid by personal funds, donations and Fund 12, Project Code 032. Rooms are to be paid by South Central District. Confirmation 7. Skills USA, Mid-Del Technology Center, will attend Leadership Team Skills USA in Norman, OK, on October 21-22, Expenses are to be paid by personal funds, donations and Fund 12, Project Code 032. Rooms are to be paid by South Central District. 8. Mike Clark, Administration, to attend the 46 th National Athletic Directors Conference in Orlando, FL, on December 11-15, Expenses to be paid by Athletics, Project Code Mike Clark, Administration, to attend the NFHS (National Federation of High Schools) Wrestling Rules Committee meeting in Indianapolis, IN, on April 6-8, All expenses to be paid by NFHS Wrestling Rules Committee. G. Vote to approve the Student Discipline Committee. H. Vote to approve a renewal agreement between New Beginnings Learning Center operating at the Mid-Del Technology Center and Mid-Del Schools Child Nutrition Department to provide meals to daycare children who participate in the Child and Adult Care Feeding Program (CACFP). The meals provided will meet CACFP meal patterns and allow New Beginnings to claim reimbursement through the federal program CACFP. 2

3 September 14, 2015 III. Recognitions: A. Advait Patel, Carl Albert High School, won 1 st Place at the K-8 National Chess Tournament in Phoenix, AZ. Dr. Kirk IV. Information Board and Staff Reports: A. Public Participation B. Superintendent s Report Dr. Cobb C. Technology Center Report Mr. Allen V. Vote to approve or not approve a $12, donation from Tracy Neisent and Lee M. Holmes, Trustees of the O.T. Myers Trust, to be used in all of the orchestra programs towards the purchase of instruments. Dr. Cobb VI. Vote to approve or not approve the Estimate of Needs and the Financial Statement of fiscal year for the Sinking Fund. Ms. Medcalf VII. Vote to approve or not approve sanctioning from School Activity Funds of the following Booster Clubs for : Ms. Medcalf A. MCHS Pom Booster Club B. MCHS Band Parents Booster Association C. Monroney Band Boosters D. MCHS Cheer E. Parkview PTA F. CAHS Swim G. CAHS Volleyball H. CAHS Vocal Music Booster Club VIII. Vote to approve or not approve the renewal of the agreement between Mid-Del Technology Center and Mid-Del Schools for the purpose of maintenance and administrative services performed for the Technology Center to be reimbursed to the General Fund. Total cost of the Technology Center Agreement is $150, The Technology Center will reimburse General Fund 11 before June 30, 2016, of the Fiscal Year. Ms. Medcalf IX. Vote to approve or not approve contract with Cedar Ridge for FY16. Ms. Medcalf X. Vote to approve or not approve the following bids and requests to purchase: Ms. Medcalf A. Purchase of Lexia Reading Core5 online reading program for RSA K-5 students for The total cost, including professional development and implementation support, is $36, to be paid by RSA, Project Code 367. B. Purchase of additional site level Achieve3000 licenses for These licenses will be in addition to what has been provided by the District for Cleveland Bailey Elementary, Highland Park Elementary, Midwest City Elementary, Parkview Elementary, Ridgecrest Elementary, Steed Elementary and Tinker Elementary. The total cost of $25, is to be paid by site Title I funds, Project Code

4 September 14, 2015 C. Purchase of 62 HP 650 G1 Computers, 34 HP 840 G2 Computers, 40 docking stations, and Licenses from CDW-G in the amount of $105, This is part of the replacement schedule for administrative laptops. This cost includes 62 HP 650 G1 laptop computers in the amount of $45,756.00, 34 HP 840 G2 laptop computers in the amount of $28,798.00, 40 Docking Stations in the amount of $5,600.00, Microsoft Office 2013 Professional User Licenses in the amount of $6,890.00, Microsoft Exchange Server 2013 Standard User Licenses in the amount of $384.00, Microsoft Windows Server Windows User Licenses in the amount of $672.00, Microsoft Windows System licenses in the amount of $6,240.00, memory module upgrades in the amount of $3,168.00, Software install fee of $960.00, and 3-year warranties in the amount of $6, The total cost for the administrative laptops and licenses will be $105, to be paid from Bond 33, LR07. These computers are included in the national contract. XI. Vote to approve or not approve a revision to the contract with Kagan Cooperative Learning for a one-day training that was held August 11, 2015, for new teachers across the District. This was Board approved on May 11, 2015, for up to 175 teachers with the total cost not to exceed $35, to be paid by FY16 Title IIA, Project Code 541. We had 184 new teachers attend. We are requesting to increase the total number of new teachers to 184 for a total cost of $36, and to do a supplemental purchase order for the increase amount of $1, Mrs. Dunn XII. Vote to approve or not approve the McKinney-Vento Act, Transportation of Homeless Students Agreement. Mrs. Dunn XIII. XIV. Vote to approve or not approve to send 100 certified staff to the Professional Learning Communities at Work Institute in Edmond, OK, on June 1-3, The contract will reserve 100 seats for Mid-Del teachers and administrators to attend the workshop at a discounted rate of $600 each. The registration cost of $60, to be paid by Title I, Project Code 511, Title II, Project Code 541 and ACE, Project Code 362. Mrs. Dunn Vote to approve or not approve the Mid-Del Technology Center SWAPS Alternative Education Program Deregulation Application for Mr. Allen XV. Vote to approve or not approve to declare two vehicles as surplus property (VIN # 1GBJG31R3V & VIN #1GCDL19WOXB172579). These vehicles will be sold by auction at the Warehouse. Mr. Stephenson XVI. Vote to approve or not approve to declare thirteen buses listed below as surplus property to be sold by auction at the Warehouse: Mr. Stearns Age of Bus Year Make/Model Vin# Tag# Mileage Motor 18 YRS 1997 I/H Thomas 1HVBBAAN4VH Diesel 18 YRS 1997 I/H Thomas 1HVBBAANOVH Diesel 4

5 September 14, YRS 1998 I/H Thomas 1HVBBABN8WH Diesel 17 YRS 1998 I/H Thomas 1HVBBABNXWH Diesel 17 YRS 1998 I/H Thomas 1HVBBABN1WH Diesel 16 YRS 1999 I/H Thomas 1HVBBABL9XH Diesel 25 YRS 1990 I/H Ward 1HVBAZRM3LH Diesel 22 YRS 1993 I/H Carpenter 1HVBBPEN3PH Diesel 16 YRS 1999 I/H Blue Bird 1HVBBABN7XH Diesel 20 YRS 1995 I/H Carpenter 1HVBBAAL6SH Diesel 19 YRS 1996 I/H Blue Bird 1HVBBABLXTH Diesel 19 YRS 1996 I/H Blue Bird 1HVBBABL1TH Diesel 19 YRS 1996 I/H Blue Bird 1HVBBABN1TH Diesel XVII. XVIII. Maintenance: A. Vote to approve or not approve the following change orders and bids/requests to purchase for the Maintenance and Construction Department as follows: Mr. Conceicao 1. Curbing Solutions and Crutcho Creek Farms, LLC for district-wide snow removal services. Expenses are to be paid by Building Fund 21, Project Code 056. Human Resources: A. Vote to approve or not approve all actions recommended in the Human Resources Report: Mr. Mendenhall 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve a recommendation for the Director of Information Technology. Mr. Mendenhall C. Vote to approve or not approve a planning period deregulation for Emily Jacobs, Kerr Middle School; Darrel Cox, Midwest City High/Carl Albert High; and Robert Shinn, Monroney Middle School. Mr. Mendenhall XIX. XX. New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this board meeting. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on September 10, 2015, at 9:15 A.M., in accordance with the Open Meeting Law. 5

6 September 14, 2015 Minute Clerk Next Board Meeting scheduled for October 12, 2015, at 7:00 P.M. 6

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