I. Opening Exercises: A. Call to Order and roll-call recording of members present and absent

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1 August 10, 2015 BOARD AGENDA REGULAR BOARD MEETING MIDWEST CITY-DEL CITY PUBLIC SCHOOLS AUGUST 10, :00 P.M. MID-DEL BOARD OF EDUCATION, BOARD ROOM 7217 S.E. 15 TH MIDWEST CITY, OK Following is a list of the business to be conducted by the Board of Education at the above mentioned meeting. The Board of Education may discuss, make motions and vote upon all matters appearing on this Agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any Agenda matter. I. Opening Exercises: A. Call to Order and roll-call recording of members present and absent B. Flag Salute II. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: A. Approval of the agenda B. Vote to approve the Minutes from the following Board meetings: July 7, 2015, Special Board Meeting July 8, 2015, Special Board Meeting July 9, 2015, Special Board Meeting July 13, 2015, Regular Board Meeting July 15, 2015, Special Board Meeting July 16, 2015, Special Board Meeting July 21, 2015, Special Board Meeting C. Vote to approve the Financial Statement for the school year as required by Oklahoma Statutes, Title D. Vote to approve June 30, 2015, Monthly Financial and Investment Report: 1. Treasurer s Report and Investment Report for period ending June 30, Encumbrances 3. Warrant Register 4. School Activity Fund Summary ending June 30, Lease Revenue as of June 30, 2015

2 August 10, 2015 E. Vote to approve July 31, 2015, Monthly Financial and Investment Report: 1. Treasurer s Report and Investment Report for period ending July 31, Encumbrances 3. Warrant Register 4. Lease Revenue as of July 31, 2015 F. Vote to approve the School Activity Funds: 1. Transfers within Bank 2. New Account G. Vote to approve blanket position final salary reserves report for H. Vote to approve blanket position salary reserves report for I. Vote to approve out-of-state or overnight travel requests: 1. Heather Sparks, Administration, and Charlotte Sanders, Del City High School, to attend the Building Common Assessments Workshop in Seattle, WA, on October 18-20, Expenses to be paid by Title I, Project Code Carl Albert High School Future Farmers of America (FFA) to attend the National FFA Convention in Louisville, KY, on October 27-November 1, They will be staying in a hotel located in Clarksville, IN. Expenses to be paid by School Activity Funds, Project Code Del City High School Student Council, Key Club and National Honor Society to attend Oakridge Camp in Anadarko, OK, on September 4-6, Expenses to be paid by personal funds through Activity Account. 4. Sheril Thompson, Administration, to attend the National Indian Education Association (NIEA) 2015 Convention in Portland, OR, on October 12-18, Expenses to be paid by Indian Education, Project Code 561. J. Vote to approve Section 125 Plan Administration by American Fidelity Assurance Company for CY2016. K. Vote to approve the Internal Activities Review Committee. L. Vote to approve the District Gifted and Talented Advisory Committee. III. Information: A. Public Participation B. Superintendent s Report Dr. Cobb C. Tinker Elementary Flood Restoration Status Report Mr. Bryan D. Space Camp Mr. Teel E. Worker s Compensation Summary for Ms. Medcalf IV. Vote to approve or not approve the following receipt of gifts/donations: Dr. Cobb A. American Fidelity Assurance Company $2, to help with special projects. V. Vote to approve or not approve a recommendation for Mid-Del Schools to use the hourly method (1080 hours) to operate during the school year. This option will allow the District more flexibility should the need arise for schools to be closed. Mrs. Dunn 2

3 August 10, 2015 VI. Vote to approve or not approve interim contract with Cedar Ridge for FY16. Ms. Medcalf VII. Vote to approve or not approve the following bids and requests to purchase: Ms. Medcalf A. Purchase of 1700 student licenses for Ticket to Read software from Voyager for FY in the amount of $34, to be paid by Title IA, Project Code 511. B. Purchase of STAR Enterprise (STAR Early Literacy, STAR Math, and STAR Reading) from Renaissance Learning for FY to include Pre-K students in all 15 elementary sites. This was Board approved on June 8, 2015, with expenses in the amount of $126, to be paid from Fund 33/LR07, Project Code 099 and Title II, Project Code 541. We are requesting a revision in funding as follows: Products and services in the amount of $126, to be paid by Bond Fund 33/LR07, Project Code 099. C. Purchase of six Interactive Display SMART Boards including installation for Jarman Middle School and four JN-TE Juno FrontRow Sound Systems including lesson capture and a five year warranty for Del City Elementary. The total cost of $37, will be paid as follows: $31, to be paid by Jarman, Title I, Project Code 511, and $5, to be paid by Del City Elementary, Title I, Project Code 511. D. Purchase of Duke Hot Food Serving Counters and Utility Serving Counters for Barnes Elementary and Parkview Elementary, and Cash Register Stands for Parkview Elementary from Oswalt Restaurant Supply including installation of equipment for a total of $29, to be paid from Fund 22, Child Nutrition. E. Purchase of 285 HP Elite Book 650 G1 Notebook computers and licenses from ACE Network Consulting for middle school teachers was approved at the June 8, 2015, Board meeting. The name Elite Book 650 was incorrectly placed on the quote by the vendor and therefore, Board approved. The computers should have been Pro Book 650 which is what we received. The total cost for the teacher laptops and licenses was $257, to be paid from Bond 32. VIII. IX. Vote to approve or not approve Addendum with Cintas to provide uniform service to the Warehouse through U.S. Communities Contract #50716 for FY The original contract for Child Nutrition in the amount of $31, was approved at the June 8, 2015, Board meeting. The amended contract also includes a minimum delivery charge of $35.00 per delivery. The estimated cost for Warehouse uniform service is $3, to be paid by General Fund 11, Project Code 055, Warehouse. Mrs. Fox Vote to approve or not approve to grant a permanent easement to the City of Midwest City for 10 of property on the north side of Midwest City High School, located at 213 Elm Drive, Midwest City, OK, for the purpose of enabling the City of Midwest City, its officers, agents, contractors and employees to go upon, layout, construct, change, and/or build pathways, roadways or other public utilities and improvements, upon the above described lots, parcels or tracts of land and includes the permanent right of ingress and egress for employees, tools and equipment of the City of Midwest City, its officers, agents, contractors and employees. Mr. Bryan 3

4 August 10, 2015 X. Vote to approve or not approve the American Fidelity contract with an increase for ACA Reporting Services for FY The estimated cost for this service is $25, which represents an increase of $11, from FY to be paid by General Fund, Project Code 000. Mr. Mendenhall XI. Human Resources: Mr. Mendenhall A. Vote to approve or not approve all employment actions recommended in the Human Resources Report which follows the Agenda: 1. Certified 2. Non-Certified 3. Child Nutrition 4. Transportation B. Vote to approve or not approve School Site Performance Awards. Mr. Mendenhall C. Vote to approve or not approve a planning period deregulation for Travis Henson, Orchestra teacher at Del Crest and Monroney Middle Schools. Mr. Mendenhall XII. New Business Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting. XIII. Adjourn This agenda was posted at the Board of Education Center, 7217 S.E. 15 th Street, Midwest City, Oklahoma, on August 6, 2015, at 9:05 A.M., in accordance with the Open Meeting Law. Minute Clerk Next Regular Board Meeting is scheduled for September 14,

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