BOARD OF EDUCATION REGULAR MEETING MARCH 18, 2015

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1 BOARD OF EDUCATION REGULAR MEETING MARCH 18, 2015 ROLL CALL The Board of Education of North Greene Unit District No. 3, Greene and AND RECOGNITION Scott Counties, Illinois, met in regular session on Wednesday, March 18, OF GUESTS , at 7:00 p.m. in the Board Room of the Administrative Education Center, White Hall. Those answering roll call were: President Jerry Reno, Members Brad Bell, Jeff Clanton, Jeff Haskell, Kevin Nichols, Joe Schnelten, and Daniel F. Woodlock. Also in attendance were Superintendent Les Stevens, Secretary Barbara Neece, Treasurer Tiffany Mumford, Principals Keppen Clanton and Mark Scott, Assistant Principal Mark Darr, and Transportation Supervisor John Davidson. CONSENT ITEMS: A motion was made by Mr. Haskell, seconded by Mr. Bell, to approve MINUTES; the following consent agenda items: Minutes of the rescheduled regular meeting of February 26, as presented; BILLS; payment of bills as listed; Treasurer s Report and Update for the month of REPORTS OF TREAS.; February; PRINCIPALS; Building Principal reports of recent activities and events; Building and TRANSPORTATION & Transportation Reports for the month of February; BUILDING & GROUNDS; Fundraising activities for the high school boys basketball team FUND RAISERS; to host a summer camp June 3-5, from 8 a.m. to 5:00 p.m. for 3 rd to 12 th grade, with proceeds to go to the basketball activity account; H.S. Boys Basketball to host a Trivia Night on April 3, to generate funds for summer shootouts and equipment; NGHS Track to sell merchandise through Fan Cloth from February 23-March 11, to earn funds for purchase of equipment and uniforms; Jr. High Student Council to sell merchandise through Dave s Coffee Cake, March 16-April 5, to earn funds for a trip to Six Flags; Jr. High Student Council to host a Jr. High Movie Night on March 27, to earn funds for school improvement projects planned; Jr-Sr. High Baseball to sell merchandise through Gourmet Sweet Treats to earn funds for purchase of equipment; UNEMPLOYMENT Renewal of agreement with NSN Services for management of COST CONTROL; unemployment claims cost control at $2. 21 per employee for ; IHSA MEMBERSHIP-- Renewal of membership in the Illinois High School Association and abide by its constitution and adopt its rules for the school year. Haskell, yea Nichols, yea Clanton, yea Woodlock, yea During the reports by administrators, Jr.-Sr. High School Principal Clanton gave information on PARCC testing schedules and reported that Juniors and Seniors have completed ACT and PSAE assessements. Elementary Principal Scott reported that the PERA Teacher Evaluation Joint Committee has met to complete evaluation plan development 1

2 requirements and PARCC assessment administration will be completed as of March 18, with exception of make-up testing. During review of the Transportation Report, Supervisor Davidson reported that a incident regarding a bus while driving through a narrow driveway, grazed a bumper on a car parked improperly along the driveway, with no damage to the bus and minor damage to the car. A police report was filed and not tickets were issued SUPERINTENDENT REPORT-- Superintendent Stevens gave reports on the following items: 1. Correspondence received was reviewed; 2. Reminder of Calendar Committee meeting of April 1 at 6:30 p.m. and Parent-Teacher Advisory Committee on Student Discipline on the 29th at 7:00 p.m.; 3. Reminded that a request was made for a meeting of the Building and Grounds Committee to discuss summer maintenance projects and other building matters; 4. Reminded that the Personnel/Athletic committee was requested to meet to discuss a request from the high school basketball program that hosted tournaments to be allowed to be fundraising events for the specific team activity funds; 5. An audit was currently being conducted by personnel from the Illinois State Board of Education on Transportation, State Aid, and Special Education Personnel claims, as well as Early Childhood and Title I and Title II program block grants; 6. Preliminary news that the new Illinois Governor was proposing to cut funding for school agriculture programs was shared. AWARD BID FOR Recommendation was made that the supplier of classroom and teaching CLASSROOM SUPPLIES supplies be awarded to School Specialty Company for the majority of VENDORS-- purchases and Quill Corporation for those items that School Specialty cannot supply or can provide at a lesser cost for the school year. A motion was made by Mr. Clanton, seconded by Mr. Bell, to approve award of the bids for classroom and teaching supplies vendor to School Specialty Company and Quill Corporation for as per recommendation. The President put the motion to a vote and the following roll call was taken: Clanton, yea Nichols, yea Haskell, yea Woodlock, yea 2

3 BUDGET REDUCTION-- As a result of discussions held at the February regular meeting on recommendations made by the administration for staffing needs for the coming year, a proposal for reduction of expenses in the district s budget for the fiscal year included only those positions funded by the Early Childhood block grant due to uncertain grant funding and any oneto-one special education aide positions due to uncertain need. Further discussion of certain non-renewal of personnel was referred to closed session. CONTINUATION OF SAPCO AGREEMENT-- APPOINTMENT/ EMPLOYMENT-- Emily Custer- Superintendent Stevens reported that there was continuing ongoing deliberation by current member schools of the continuation of the Sangamon Area Food Purchase Cooperative for the upcoming school year. Further information will be provided regarding the possibility of dissolving the co-op and a proposal for participating in another area cooperative. A motion was made by Mr. Clanton, seconded by Dr. Woodlock, to approve appointment of Donivyn Hawk as a volunteer assistant High School Boys Baseball Coach for the school year and to employ Emily Custer as full-time, temporary Secretary for the Early Childhood/Prevention Initiative program for the period from March 23 to June 30, Clanton, yea Haskell, yea Woodlock, yea Nichols, yea TITLE I SCHOOL- Superintendent Stevens presented revised Title I Schoolwide Plans for WIDE PLANS FY15-- North Greene Elementary and North Greene Jr.-Sr. High for the school year as required by the grant. He reported that the District Title I Plan was currently being finalized due to the reorganization of the district the prior school year. Following review, a motion was made by Dr. Woodlock, seconded by Mr. Clanton, to approve the Title I Schoowide Plans for North Greene Elementary and North Greene Jr.-Sr. High as presented. Woodlock, yea Nichols, yea Clanton, yea Haskell, yea 3

4 USE OF FACILITIES-- A motion was made by Dr. Woodlock, seconded by Mr. Nichols, to approve the use of district facilities as follows: March 21 2:00-3:00 p.m.-elementary Gym by Amanda Goben to host a birthday party; March 28 2:00-3:30 p.m.-elementary Gym by Amber Gilmore to host a birthday party; Approve the High School Boys Basketball program to host a summer basketball league on Tuesday evenings for the month of June; and Jack Hull and WBBA Radio to host the annual WBBA All-Star Basketball Classic in the North Greene High School West Gym on March 21, pending receipt of fees and certificate of insurance. Woodlock, yea SENIOR TRIP-- Presentation of the plan for the Senior Class of 2014 trip was tabled to the regular meeting of April. Principal Clanton reported that the class was making plans for a trip to Orlando to attend a Senior Bash, with several class members planning to personally pay their own expenses. Further information will be provided for board approval of the overnight trip at the regular meeting in April. CLOSED SESSION- A motion was made by Dr. Woodlock, seconded by Mr. Nichols, to go 7:48 P.M.-- to closed session at 7:48 p.m. to discuss Closed Session minutes for approval, per 5 ILCS 120/2 (c)(21); The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District including hearing testimony on a complaint lodged against an employee to determine its validity, as per 5 ILCS 120/2(c)(1), as amended by P.A ; Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees per 5 ILCS 120/2(c)(2); and Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed session minutes, 5 ILCS 120/2(c)(11). Woodlock, yea Reno, yea 4

5 RECONVENE-8:52 P.M.- A motion was made by Dr. Woodlock, seconded by Mr. Nichols, to return to open session at 8:52 p.m. ACTION/REPORT-- CLOSED SESSION MINUTES -- EMPLOYMENT OF PERSONNEL-- Woodlock, yea Review of the closed session minutes of the previous meetings was tabled to the next regular meeting in April. Recommendations regarding personnel appointment, employment were made and acted upon as follows: RESOLUTIONS FOR A motion was made by Mr. Clanton, seconded by Mr. Nichols, to REDUCTION/DISMISSAL adopt a Resolution Reference the Honorable Dismissal of Certain OF STAFF FOR Educational Support Personnel, due to uncertain need: Tammy Berry, Lisa Wojcik, Amy Isham, Addie Schutz, and Penny Vortman, and that the Superintendent be authorized and directed to deliver or cause to be delivered the notice to the employees as specified. Clanton, yea Woodlock, yea Nichols, yea A motion was made by Mr. Clanton, seconded by Mr. Haskell, to adopt a Resolution Reference the Honorable Dismissal of Certain Educational Support Personnel, Amanda Goben, Kellie Heberling, and Ellen Legg, as a result of uncertain grant funding and that the Superintendent be authorized and directed to deliver or cause to be delivered the notice to the employees as specified. Clanton, yea Haskell, yea Woodlock, yea Nichols, yea A motion was made by Mr. Haskell, seconded by Dr. Woodlock, to adopt a Resolution Reference the Decision to Discontinue Certain Extra- Curricular Assignments, Duties and Stipends of those persons not otherwise employed and that the Superintendent be authorized to deliver 5

6 or cause to be delivered the notice to the following persons affected by such action: Tony Rhoades-Head Football Coach, Susan Randall-Head Volleyball Coach and 8 th Grade Volleyball Coach, Eric Schroeder-Jr. High Boys Basketball Coach, Kevin Nichols-6 th Grade Boys Basketball Coach, Dixie Presley-6 th Grade Girls Basketball Coach, Kala Wahl-High School Pompon Sponsor, and Cindy Carlson Rice-High School Play Director. Haskell, yea Clanton, yea Woodlock, yea Nichols, yea DISMISSAL OF PEL EMPLOYEE-- A motion was made by Mr. Clanton, seconded by Mr. Haskell, to adopt a Resolution Reference the Dismissal of a Professional Educator Licensed ( PEL ) Employee and that the employment of Elizabeth Cato not be renewed for the school year, effective as of the last scheduled work day for the school year and that the superintendent be authorized and directed to deliver or cause to be delivered the notice to the person affected by such action as required. The President put the motion to a vote and the following roll call was heard: Clanton, yea Haskell, yea Woodlock, yea Nichols, yea OFFER CONTRACT A motion was made by Mr. Bell, seconded by Mr. Nichols, to offer a SUPERVISING two-year contract to current Elementary Principal Mark Scott as PRINCIPAL-- Supervising Principal for the district for the and school years, with details of contract terms and conditions to be determined. The President put the motion to a vote and the following roll call was taken: Woodlock, nay Motion carried 6-yea; 1-nay. ADJOURN-9:08 P.M.-- With no further business to come before the Board, President Reno adjourned the meeting at 9:08 p.m. Jerry Reno, President Barbara Neece, Secretary 6