MINUTES OF THE PUBLIC HEARING OF THE BOARD OF SCHOOL TRUSTEES MILAN COMMUNITY SCHOOL CORPORATION OCTOBER 3, 2016

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1 MINUTES OF THE PUBLIC HEARING OF THE BOARD OF SCHOOL TRUSTEES MILAN COMMUNITY SCHOOL CORPORATION OCTOBER 3, 2016 The Board of School Trustees held a public hearing at 6:00 p.m. on Monday, October 3, 2016, for the purpose of the 2017 budget hearing. Attending were Board members Jason Honeycutt, Edward Amberger, Michael Brandes, Timothy Tuttle, and Gregory Lewis. Also attending was Superintendent Paul Ketcham, elementary principal Jane Rogers, and patron Gerald Gauck. Board president Jason Honeycutt presided. The meeting opened with the Pledge of Allegiance. Mr. Ketcham stated this meeting was an extension of the September 19, 2016 public hearing for bus replacement and capital projects. He explained Form 3 was no longer published in the local newspaper, but the public could access all budgets at the DLGF website where it is easy to compare all taxable entities. He gave a Powerpoint presentation highlighting the six funds included in the budget, budget terms, the budget calendar, and the budget process. He explained with the passing of SB436, farm land taxes will decrease, which will mean millions of dollars less in tax dollars available. He noted the A.V. in 2016 was $215, and for 2017 it will be $210,383,704. He ended by stating the tax rate will most likely be around $1.09 which is in line with the past. Mr. Honeycutt opened the floor for questions. Mr. Gauck asked if the schools would be awarded any of the surplus money the State had. Mr. Ketcham stated no surplus money had been released to the schools at this time. Mr. Tuttle motioned to adjourn the meeting. Seconded by Mr. Brandes. Motion carried 5-0. Meeting adjourned 6:14 p.m.

2 MINUTES OF THE REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES MILAN COMMUNITY SCHOOL CORPORATION SEPTEMBER 19, 2016 The Board of School Trustees met in regular session at 7:04 p.m. on Monday, September 19, Attending were Board members Edward Amberger, Michael Brandes, Gregory Lewis and Timothy Tuttle. Jason Honeycutt was absent. Also attending was Superintendent Paul Ketcham. Vice president Edward Amberger presided. The meeting opened with the Pledge of Allegiance. Mr. Tuttle motioned to approve the minutes from the August 15, 2016 regular meeting and the executive session on August 22, Seconded by Mr. Brandes. Motion carried 4-0. Comments from Patrons/Staff: Jerry Gauck asked how the public was going to be notified of the time and date of the public hearing on the budget. Mr. Ketcham told him it would be posted and he could call the Central Office for information. Old Business: None New Business: Mr. Lewis motioned to approve the 2017 CPF resolution and the bus replacement plan resolution. Seconded by Mr. Brandes. Motion carried 4-0. Mr. Ketcham presented the collective bargaining agreement to the Board for their approval. He gave a synopsis of the terms agreed upon between himself and Sherri Zornes as the bargaining member representative. He noted this is only a one year agreement, due to state statutes, but next year, a two year agreement could be developed. Highlights of the agreement are: (1) $10,459 in additional extracurricular money - $925 each for seven Team Difference Makers, $605 for an additional high school academic super bowl sponsor, $605 for the FCCLA sponsor, and $2774 for an additional varsity/reserve cheerleader sponsor. This increases the extracurricular expenses from $153,000 to $163,459. (2) The addition of pay levels 21, 22, and 23, with starting salary being $36,000 and top end salary being $65,000 an approximate increase of $24,709. (3) The offer of seed money from the Rainy Day Fund for teacher Health Savings Accounts - $250 for single and $400 for employee/family, with total cost incurred of $14,050. This will be a migration from Plans C and D to

3 Plans E and F, with a premium savings of $256 - $1600 per employee. Mr. Tuttle motioned to approve the collective bargaining agreement as presented. Seconded by Mr. Brandes. Motion carried 4-0. Mr. Tuttle motioned to approve the following fundraisers: (1) Josie Weiler to permit the FCCLA to sell suckers from October 7 th December 12 th ; (2) Jessica Small-Summers and Brian Moline to permit the Senior Class to hold a chicken dinner before Homecoming on September 16 th, and (3) Milan Aquatics is requesting permission to conduct swim lessons on specified dates, money raised will benefit the school swim program. Seconded by Mr. Lewis. Motion carried 4-0. Mr. Lewis motioned to approve the following: (1) A request from Steven Slonaker from Schrader Companies to use the middle school gym on Tuesday, November 15 th from 6:00 p.m.-8:00 p.m. to hold a public land auction. They have remitted $ for the use of the gym and will be making a donation after the auction. There will not be any custodial fees since our staff will be on duty during these hours. (2) A request from Meg Applegate on behalf of Margaret Mary Health to permit walking club members use the hallways of the elementary school Mondays thru Thursdays from 5:30 p.m.-7:30 p.m. from November 1, 2016 March 31, (3) A request from Milan Aquatics to use the pool on specified dates and times for swim practices. Seconded by Mr. Brandes. Motion carried 4-0. Mr. Brandes motioned to approve the following conference requests: (1) Stefani Bedel to attend the Midwest Clinic in Chicago from December 14 th 17 th, cost to corporation will be $420.00; (2) John Prifogle to attend the National Athletic Director s Conference in Nashville, Tennessee from December 9 th 14 th, cost to corporation will be $645.00; (3) Tammy Jutzi to attend the IASN Conference in Indianapolis from November 3 rd -4 th, cost to corporation will be $430.00; and (4) Brenda Schwering to attend the School Counselors Advocating for Student Success conference in Indianapolis from November 3 rd 4 th, cost to corporation will be approximately $ Seconded by Mr. Lewis. Motion carried 4-0. Mr. Tuttle motioned to approve a field trip request from Dr. Thomas Reale to organize a trip to Germany from March 23 rd - April 2 nd, which is during Spring Break. Seconded by Mr. Lewis. Motion carried 4-0.

4 Superintendent s Report: Mr. Ketcham stated with the migration of the health premiums, he plans to have an in depth meeting for all employees to explain and educate them on the plans. He noted this meeting will be sometime after September 29, Personnel: Mr. Ketcham reported he had accepted the resignations of Carol Van Winkle as a middle school special education aide effective August 26, 2016; Charlotte Gascon as a four hour custodian at the high school/middle school effective August 19, 2016, Pam Reese as a high school cafeteria worker, effective September 15, 2016; Terra Jones as the middle/high school treasurer effective September 14, 2016; and Noel Houze and Pat Murphy as sponsors of the archery club effective September 7, Mr. Tuttle motioned to approve the following classified recommendations: (1) Mr. Murphy s recommendation to employ Carol Schmidt to fill the vacancy created by Carol VanWinkle; (2) Josh Berger s recommendation to employ Marckus Ramirez and Carla Caudill as part time custodians for the high school/middle school; (3) Amy Fox s recommendation to employ Stacie Melcher as a part time high school cafeteria worker; and (4) Mr. Murphy s recommendations to employ Heather Thomas as the high school/middle school treasurer, and Victoria Waller to fill the instructional aide position vacated by Heather Thomas. Seconded by Mr. Brandes. Motion carried 4-0. Mr. Lewis motioned to approve the following extracurricular recommendations: (1) Mrs. Roger s recommendation to approve Anne Marie Layden and Becky Herrick as co-directors of the elementary show choir; (2) Mr. Murphy s recommendation to approve Mike Allen as archery club sponsor and Rhea Miller and Marvin Hacker as volunteers; and (3) Ms. Wullenweber s recommendation to employ Kaity Barton and Gayle Healy as co-coaches for the reserve volleyball team, and Terry Wullenweber as the freshman volleyball coach. Seconded by Mr. Brandes. Motion carried 4-0. Claims and Financial Report: Mr. Tuttle motioned to approve vendor checks #39364 through #39455, deposit advice #56503 through #57057, and the financial report. Seconded by Mr. Lewis. Motion carried 4-0.

5 President s Prerogative: Mr. Ketcham stated it was nice to see the patrons attending and thanked Rose and Jerry Gauck sharing their insights on their ideas for funds from the Ripley County Community Foundation. Board members thanked everyone for attending. Mr. Brandes motioned to adjourn the meeting. Seconded by Mr. Tuttle. Motion carried 4-0. Meeting adjourned 7:23 p.m.

6 MINUTES OF THE PUBLIC HEARING OF THE BOARD OF SCHOOL TRUSTEES MILAN COMMUNITY SCHOOL CORPORATION SEPTEMBER 19, 2016 The Board of School Trustees held a public hearing at 7:00 p.m. on Monday, September 19, 2016, for the purpose of the 2017 capital projects plan hearing and the 2017 bus replacement plan hearing. Attending were Board members Edward Amberger, Michael Brandes, Timothy Tuttle, and Gregory Lewis. Jason Honeycutt was absent. Also attending was Superintendent Paul Ketcham. Board vice president Edward Amberger presided. The meeting opened with the Pledge of Allegiance. Mr. Ketcham stated the tax levy is similar to the past and there should be no tax increases due to the CPF or BRP. Mr. Amberger opened the floor for comments from the six attending patrons. There were none. Mr. Ketcham stated October 17, 2016 would be the approval of the budgets and levies, with a public meeting for a budget hearing scheduled ten days prior. He noted the public meeting would be posted. There being no further business, Mr. Tuttle motioned to adjourn the meeting. Seconded by Mr. Brandes. Motion carried 4-0. Meeting adjourned 7:03 p.m.