RE: City of Summersville, Glade Creek Phase llb

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1 STAFFORD CONSULTANTS INCORPORATED Engineering, Design, and Consulting Planning and Environmental Services To: Armstrong Utilities Chojnacki Construction CI Thornburg Cooks Excavating Contractor s Association of WV Cowgirl Up Eastern Tank Utility Services Famco, Inc. Ferguson Water Works Fields Excavating F.W. Dodge Gold Diggers, Inc. Green River Group, LLC. HSC J.F. Allen Co. HD Supply Upton Construction Co. W.C. Weil From: Edward L. Shutt, P Date: March 27, 2014 File: RE: City of Summersville, Glade Creek Phase llb Contract Nos 4 and 5 MEMORANDUM i Little Mountain Pipeline Main Street Builders Marbo Construction Co. MEC Construction, Inc. Mike Enyart &Sons, Inc. Mendon Pipeline, Inc. Orders Construction Co., Inc. Precisions Pump & Valve Service Pipe Plus, Inc. Pro Contracting, Inc. Reed Construction Data Rover Construction, Inc. Swope Construction Co., Inc. Tri-State Pipeline, Inc. Trombold Equipment Underground Contractors, Inc. Welding, Inc. West Virginia Pipeline, Inc. Your attention is directed to an opportunity to bid on the City of Summersville Glade Creek Phase IIB. Enclosed is the Advertisement for Bids. The Mandatory pre-bid conference is May 1, 2014 at 1O:OO AM at the City Hall with the bid opening being May 14, 2014 at 1:30 at the City Hall. If you would like to purchase a set of Plans and Specifications please remit a check in the amount of $ to Stafford Consultants, Inc. The Plans and Specifications will be sent via UPS so be sure to include a physical address. Only one set of documents will be issued. Plans/specifications will be available on April 8, If you have any questions, please let me know. E LS/e r b 1105 Mercer Street Post Omce Box 5849 Princeton, West Virginia Telephone (304) Fax (304)

2 STAFFORD # Enclosure cc: w/encl: Robert Shafer James Corbitt John Tuggle, P.E. David Jenkins Greg Tucker Alice King Jim Ellars, P.E. Public Service Commission John Stafford, P.E. Kelly Workman Katy Mallory, P.E. John Stump

3 ADVERTISEMENT FOR BIDS OWNER: City of Summersville 400 North Broad Street P.O. Box 525 Summersville, West Virginia ENGINEER: Stafford Consultants, Inc Mercer Street P.O. Box 5849 Princeton, West Virginia Separate sealed BIDS for the construction of CONTRACT NO. 4-AML Non-Eligible: will consist of approximately 609 L.F. of 8- inch potable waterline, 20,170 L.F. of 6-inch potable waterline, 2,615 L.F. of 2-inch potable waterline, valves, hydrants, air release and vacuum valves, service lines, meter settings, and all appurtenances; CONTRACT NO. SB-Non-AML Eligible: will consist of approximately 10,928 L.F. of 10-inch potable waterline, 15,697 L.F. of 8-inch potable waterline, 2,598 L.F. of 6-inch potable waterline, 1,460 L.F. of 2-inch potable waterline, valves, hydrants, air release and vacuum valves, service lines, meter settings and all appurtenances; will be received by City of Summersville at the office of the City of Summersville, Summersville, West Virginia until 1:30 p.m., (local prevailing time) May 14,, 2014 and then at said office publicly opened and read aloud. The BIDDING DOCUMENTS may be examined at the following locations: Stafford Consultants, Inc. Contractors Association of WV F.W. Dodge Co. Plan Room /2 Mercer Street 2114 Kanawha Boulevard, East 3315 Central Avenue P.O. Box 5849 Charleston, WV Hot Springs, AR Princeton, WV City of Summersvllle 400 North Broad Street Summersville, WV Copies of t,e BIDDING DOCUMENTS may be obtainec, at the office o Stafforl 1 Consultants, Inc., located at /2 Mercer Street, P.O. Box 5849, Princeton, West Virginia upon payment of $ for a complete set. Any BIDDER or NON-BIDDER, upon returning the BIDDING DOCUMENTS within ten (10) days of BID opening and in good condition, will be refunded $ Notice is hereby given that the City of Summersville has adopted goals for minority and female participation in the project work force. These goals are as follows: I Addendum No. 1 I

4 Female Participation: Minority Participation: 6.9 percent 2.5 percent A mandatory pre-bid conference will be held on May 1,2014 at l0:oo a.m. (LPT) at the office of the City of Summersville, Summersville, West Virginia. Following the conference, a field review of the project will be held for all interested contractors. A Bid Bond executed by the Bidder and Bidders surety company approved by the Grantee, Nicholas County, West Virginia in the amount equal to five percent (5%) of the Bid, shall be submitted with each Bid, to guarantee the Bidder s entrance into a Contract, if given the award, No Bid Bond shall be waived or returned because the Bidder failed to or cannot comply with any requirements as set forth in Plan, Specifications, or any applicable statues of the United States, the State of West Virginia and/or local ordinances. No BIDDER may withdraw their bid for a period of ninety (90) days after the time of the opening of the Bids. All BIDDERS must hold a current West Virginia Contractor s License on the date of bid opening. BIDDERS on this work will be required to comply with the President s Executive Order No entitled Equal Employment Opportunity as amended by Executive Order and HUD Section 109 which prohibits discrimination in employment regarding race, creed, color, sex or national origin. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. The parties of this contract agree to comply with HUD s regulations in 24 CFR Part 135, which implement Section 3. Bidders attention is directed to the Section 3 Clause set forth in the contract documents. BIDDERS must comply with the requirements for Affirmative Action and Minority Business Enterprises participation as described in the Federal Specifications insert to the Contract Documents. Special provision will be made by the BIDDER to show what portions of the BID within each Division are supported by Minority Business Enterprise work. In addition, BIDDERS may obtain, upon request, information concerning local MBE fms. BIDDERS must comply with Title VI of the Civil Rights Act of 1964, the Davis-Bacon Act, the Anti-Kickback Act, the Contract Work Hours and Safety Standards Act, and the West Virginia Division of Labor Wages for Construction of Public Improvements pursuant to West Virginia Code $21-5A-3 and the West Virginia Jobs Act (West Virginia 521-1C-1)

5 Any Contractor submitting a Bid on this project hereby certifies, indicates and acknowledges that he/she has a license and meets all the qualifications required by the statutes of the State and subdivision in which the work is to be performed. The OWNER reserves the right to reject any or all BIDS and to waive any informalities therein. For the purpose of clarification, it is understood that the work to be done is being financed in whole or in part by funding through the West Virginia Development Office, Small Cities Block Grant program and funding through the West Virginia Infrastructure and Jobs Development Council. Date City of Summersville