VIRGINIA RAILWAY EXPRESS AMENDMENT OF SOLICITATION INVITATION FOR BIDS (IFB) ADDENDUM No. 3. Issued: February 23, 2016

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1 VIRGINIA RAILWAY EXPRESS AMENDMENT OF SOLICITATION INVITATION FOR BIDS (IFB) ADDENDUM No. 3 Issued: February 23, 2016 IFB No.: Caption: Drop Table System Contact: Gerri Hill ghill@vre.org Telephone/Fax: (703) DESCRIPTION OF AMENDMENT The above numbered solicitation is amended as follows: 1. ATTACHMENT W.3 DELETE: Pages 6, 7, 12, 13, 14, 22, 33 and 48 of 52 REPLACE WITH: Pages 6R, 7R, 12R, 13R, 14R, 22R, 33R and 48R of 52 attached herewith Except as specifically amended herein, all other terms and conditions of this solicitation remain unchanged and in full force and effect. Bidders must acknowledge receipt of this amendment by returning a signed original with the Bid package prior to the hour and date specified in the solicitation. Company Address City State Zip Code Name of Person Authorized to Sign Print Signature Date Page 1 of 1

2 F. Division of Work: 1. The Manufacturer of the Drop Table System shall furnish the following materials for the Construction Contractor to install: a. Service top locking bar pockets b. Release track rail seats c. Release top guide post pocket assemblies d. Receptacle and back box for wireless control e. Shop drawings of curb angles for pit edges around service and release tops. f. Progression system runway embedments g. Shop drawings of pits with embedments per SECTION 1.06F The Manufacturer shall furnish and install all equipment including, but not limited to, the following: a. Service top b. Transfer table c. Bascule release top and posts d. Load beams e. Body supports f. Traction motor dolly g. Main electrical enclosure h. Master control console i. Power and control cable j. Power and control cable reels k. Wireless control stations l. Limit switches m. Pit rails with anchorage n. Shims o. Pit-Level Progression System Page 6R of 52

3 3. The Construction Contractor will be responsible for: a. Coordinating the testing and commissioning of the equipment by the Manufacturer, including but not limited to, making arrangements with VRE for employees, rail vehicles and classroom space, based upon requests from the Manufacturer. This is to ensure that testing and commissioning activities do not conflict with other LOU Facility construction activities. b. Constructing the equipment pit, installing embedded items and providing all required electrical-mechanical and connectivity services in the LOU Facility per the Manufacturer s requirements, to ensure that the equipment offers an optimal performance. c. Coordinating with the Manufacturer, taking into account the dates for completion of scheduled manufacturing milestones, the delivery of the equipment in order to meet the Construction Contractor s obligations and ensuring that the required pit, embedments and utilities are complete and ready for installation of the equipment. d. The Manufacturer or its representative shall provide a licensed surveyor to verify the location, sizes, distances, squareness, etc. before the Construction Contactor places concrete on installed forms and at other key intervals as described in SECTIONS 1.06E.2., 1.06G.1., 1.10C., 3.02D. and 3.05D. The surveyor shall develop drawings for the Manufacturer s and engineer s review and acceptance of the dimensions measured. All construction modifications needed, based on the dimensional information provided, are the responsibility of the Construction Contractor. 4. The Construction Contractor will furnish and install the following (based upon the Drop Table Manufacturer s design): a. Embedded shop rail up to the edge of pit, to be installed after machine rails are installed b. Anchor bolts for load beams c. Conduit with pull-wires for power and control wiring (embedded conduit only) d. 480V electrical power to a main panel/disconnect as designated by the Manufacturer on the shop drawings e. Galvanized steel curb angles for pit edges of the surrounding concrete shop floor that will be installed by the Construction Contractor to provide the specified gaps between Drop Table equipment and the shop floor. The edge angle shall be 2 x 2 x ¼ with welded Nelson studs spaced as required for durability. The Manufacturer shall provide detailed shop drawings of the curb angles REFERENCES A. All equipment shall be manufactured and set up in accordance with all industrial and safety standards that apply to the work, to include the following. B. Standards and Regulations: 1. AAR - Association of American Railroads 2. ABMA - American Bearing Manufacturers Association 3. AFBMA - Anti-Friction Bearing Manufacturers Association 4. AISC - American Institute of Steel Construction Page 7R of 52

4 the specific model of the selected Manufacturer. The Drop Table System Manufacturer shall provide VRE with information and details associated with the specific Drop Table System to be provided. This detail and information includes, but is not limited to, the following: 1. All of the components required for the proper operation of the Drop Table System. 2. The Manufacturer s installation requirements needed for the design of all supporting infrastructure such as concrete foundations, structural steel supports, electrical service and grounding, other utility connections, safety guarding and any temporary or permanent fixtures of the facility necessary to allow installation, operation and maintenance to take place. 3. Inserts and anchoring device requirements that must be set in concrete or built into the construction by the Construction Contractor for the installation of the Drop Table System. B. Design and manufacture the system for a minimum thirty (30) year life span given that scheduled maintenance will be performed in accordance with the Manufacturer s instructions. C. Employ a quality assurance program that meets the requirements of ANSI and that satisfies all safety-related quality assurance requirements imposed by applicable government regulatory agencies. D. Assembled components purchased by the Manufacturer for this Contract, such as motors, pumps and electrical devices, shall be the standard products of qualified manufacturers. 1. A qualified manufacturer is defined as a firm having a minimum of five (5) years documented experience in the manufacture of the component. 2. All similar items shall be the products of a single manufacturer. E. The Drop Table System Manufacturer shall coordinate the following with the Construction Contractor: 1. The design of systems, sub-systems and components with the building structure and in matters of building and life/safety. 2. The equipment to be located within the spaces allocated for such equipment and the Construction Contractor shall verify that all dimensions and utility services are adequate for the equipment. 3. The design of inserts and anchoring devices, which must be set in concrete or built into the construction for installation of the system. Page 12R of 52

5 F. The Drop Table System Manufacturer shall: 1. Operate an installation and repair department and shall maintain an adequate supply of spare parts. 2. Provide equipment of high quality and workmanship, which will perform specified functions reliably and safely, and shall permit required maintenance procedures with minimum interference of service or degradation of reliability. 3. Provide shop drawings and design calculations that pertain to the structural design of the equipment required by this Section shall be sealed by the Drop Table System Manufacturer's Professional Engineer licensed to practice in the Commonwealth of Virginia. G. The Drop Table System Manufacturer s Field Representative shall: 1. Be on site, for a minimum of two (2) days, to supervise the measurement of the embedded items listed in SECTION 1.03F.3.b., including all embedments, pipes and conduits related to the Drop Table System, prior to placing in concrete. 2. Supervise the installation of the equipment, conduct acceptance testing and train VRE personnel and VRE s contract-maintenance personnel in the proper operation and maintenance of the equipment. 3. Work with the Construction Contractor and be present at the site for all of the installation work of the equipment being furnished SUBMITTALS A. For each package, include an electronic copy (Adobe Acrobat PDF) on CD-ROM or flash drive. Scanned items shall be legible at normal one hundred percent (100%) display. Color originals shall be scanned in color. B. Incomplete, partial or piecemeal submittals will be returned without review. C. Sequence of Approval: 1. Conditional Approval of Equipment: Before submitting shop drawings, the Manufacturer shall submit to the Engineer for conditional approval drawings, specifications and lists of equipment to be incorporated in the work. This list shall include catalog numbers, cuts, and other descriptive data as may be required to ensure compliance with requirements specified. No consideration will be given to partial lists. Conditional approval of equipment based on this submittal will be subject to submission of complete shop drawings indicating compliance with the Contract Documents prior to final approval. Page 13R of 52

6 2. Final Approval of Equipment: After receiving conditional approval of the equipment lists, submit shop drawings, product data and installation instructions for final approval. D. Submit product data for all non-consumable purchased components, including: 1. Catalog cuts, pamphlets, brochures, color samples and descriptive literature 2. Equipment and specifications 3. Performance and test data 4. Country of origin. 5. Components not falling under this requirement are shop-fabricated items, and items that appear on the list of spare parts for routine maintenance under SECTION 1.07J. herein and/or items having a list unit price less than one thousand dollars ($1,000). 6. Specific items included in this work shall be indicated on the Manufacturer's product data sheets. Excluded items may be crossed out if this configuration is more logical. 7. The Manufacturer shall ensure that product data addressing the following items is submitted along with all other requested product data: a. Hydraulic power unit for motor dolly, including performance curves that indicate rate of delivery b. Programmable Logic Controller (PLC) (if utilized) c. Operator interface d. All motors e. Electrical starters, breakers and panels f. Transducers and sensors E. Detailed information on locations where fabrication and/or assembly operations for the equipment to be furnished as part of this Contract are to take place. F. Submit Shop Drawings: Shop drawings and diagrams shall be prepared using and showing scales and dimensions in the United States Customary Units (nonmetric). Metric conversions may be provided in parenthesis. Shop drawings may include exploded-view diagrams and shall include but not be limited to the following as applicable: Page 14R of 52

7 5. All material shall be in the English language. 6. Chapter 7 ( Illustrated Parts Catalog ) of each manual shall also contain a list of nearest local suppliers of all equipment parts, as well as contact information for the nearest factory-authorized service location. 7. Chapter 8 ( Miscellaneous ) shall also contain copies of start-up and acceptance test procedures and results/reports. E. Operating Diagrams: 1. Piping diagrams, electrical wiring diagrams, fuel oil, lubricating oil, water capacity diagrams, and other diagrams necessary for operation of machinery and equipment shall be furnished and installed where designated by the Engineer. 2. No single diagram shall show more than one (1) system, or parts thereof. 3. Diagrams shall be reproduced by photographic process to a size no to exceed eighteen (18) inches by twenty-four (24) inches and shall be complete and legible in all respects. Systems shall be subdivided into portions, which are operable from location where diagrams are installed, and to provide intelligible information within specified size. They shall be made on white paper and vacuum-sealed in transparent plastic material impervious to moisture and oil, and resistant to abrasion. Other formats, which are equal in clarity, sharpness, durability, and permanence, will be considered VERIFICATION OF DIMENSIONS A. Verify the dimensions and vehicle/truck/wheel characteristics of VRE s fleet of locomotives and coaches to ensure proper operations of the equipment and avoid clearance conflicts. The VRE revenue vehicle fleet to be serviced at the LOU Facility will consist of the following: 1. Locomotives: Twenty (20) MotivePower MP36PH-3C 2. Coaches: One Hundred (100) Nippon Sharyo Gallery-Style B. The Manufacturer shall be responsible for coordination and proper relation of all work to the equipment installation and to the work of all trades for the installation of the equipment in the pit. C. The Manufacturer shall verify all dimensions of the site, as measured by the Construction Contractor s surveyor that relate to fabrication and delivery of the Drop Table System and notify the engineer of any discrepancy before delivery of the equipment to the site. Page 22R of 52

8 8. Provide stainless steel cables, tensioned to 5,000 pounds, across and under the top of the spacer posts, on each end of the Drop Table, to provide fall-arrest connection points (two (2) persons per cable) in the release track area. 9. Provide a rolling cart with foot brake and flanged wheels that can be placed on the shop tracks and pushed to the unloading position of the wheelset on the auxiliary top at the release track position. This cart shall be constructed of aluminum components to be light weight. The walking surface of the cart shall be non-slip expanded planking, with a channel frame. Handrails shall be provided on the sides with a slot in the center to allow the traction motor to be supported by a Drop Table dolly. Provide a dimensioned shop drawing for the cart. 10. Furnish galvanized steel curb angles around all edges of the surrounding concrete shop floor that will be installed by the Contractor to provide the specified gaps between Drop Table equipment and the shop floor. Edge angle shall be 2 x 2 x ¼ with welded Nelson studs spaced as required for durability. Provide detailed installation drawing in shop drawings. D. Body Support Beam: 1. Designed to support the loads of the body supports and vehicle. 2. Body support beams shall be designed to permit the removal of the body supports at one (1) end of the beam. Beams shall have removable end stops to prevent accidental over-travel of the body supports. The slot for the removal of the body support shall be filled with a solid structural section with welded on cover and screw insert. 3. Provide solid, non-skid diamond plate steel with silica epoxy grit coating to the top surface of the beams (except where the body support flanged wheels travel). 4. Place anchor bolts no closer than 1 foot to the edge of the Drop Table pit. 5. The top of the body support beam shall be at the same level as the depressed side floor of the service top 6. The field side of the floor shall not be widened in the area of the anchor bolts for bolting them down. 7. Provide continuous ½ -16 expanded galvanized metal sheets supported by intermediate framing at a minimum 4 feet on center to fill the field side gap between the top of the body support beams and the underside of the adjacent concrete shop floor. Page 33R of 52

9 C. Pre-Installation Conference: VRE, the Construction Contractor and the Manufacturer shall meet at least one (1) week in advance of the scheduled date for installation of the equipment, and after submittals have been approved. The requirements for the equipment installation and conditions which could possibly interfere with successful performance of the work will be reviewed at this time. All individuals concerned with the equipment installation, or required to coordinate with it or to protect it thereafter, are required to attend the conference. D. Prior to installation of Drop Table equipment, inspect the pit for proper installation of anchor bolts and conduits as indicated on the approved drawings. Field check for clearance and interferences before installation and relocate material and equipment furnished as required (if approved by the engineer) to eliminate interferences. E. Fit equipment and appurtenances to the space provided and make readily serviceable. The Construction Contractor and Manufacturer shall coordinate work with other trades. F. Furnish and install additional supports and hangers as may be required for the proper installation of the equipment. G. The Drop Table System and all appurtenances shall be installed by the Manufacturer or its authorized agent in accordance with the drawings and approved Manufacturer's instructions. H. Make power connections to the main electrical panel, power and control connections in the pit, control connections to the Master Control Console and at each of the receptacles, and connections to the limit switches in the pit. I. Field Touch Up-Painting: Re-touch surfaces where the shop coat has been damaged, using the same paint film thickness as the original shop coat. J. Furnish common and skilled labor, tools, rigging equipment, scaffolding, shims and other materials necessary to make complete installation of equipment indicated. K. All personnel provided by the Manufacturer during the course of the Contract that require access to VRE s property shall be Railroad Safety Trained (RST) through mandatory completion of the VRE Roadway Worker Protection Class, and wear required personal protective equipment and company photo ID at all times while on the property. L. Receive, unload, check and store equipment in suitable facilities. All equipment should be kept clean, dry and free from damage and be marked and tagged with equipment item numbers. M. Examine equipment for concealed damage and report any damage. N. Be responsible for safety and protection from loss or damage of equipment received until work is complete. O. Pay demurrage charges and claims for damage resulting from unloading operations. Page 48R of 52