RECORDS RETENTION SCHEDULE (RC-2) See instructions before completing this form.

Transcription

1 ?'.?.'"«* Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"" Aveue Columbus, Ohio &7 OHIO HISTORY CONNECTio PFB y r.,.,i-.j' 7.L. < v STATE AN LOCAL GOVERNMENT RECORS RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form. Sectio A: Locl Govermet Uit..Npoleo Are City School istrict (locl govermet etity) Bord Eductio (uit) CJ^&*& _1 /r fle-^c. --^ Michel R. Bostelm. Tresurer ^sigture resposible ficil) (me) (title) Mrch 1,201 7 (dte) Sectio B: Records Commissio Npoleo Are City School istrict Records Commissio (telephoe umber) 701 Brirbeth rive, Suite 108 Npoleo Hery (ddress) (city) (zip code) (couty) To hve this form retured to the Records Commissio electroiclly, iclude emil ddress; poleor\j@poleoreschools.org I hereby certify tht our records commissio met i ope meetig, s required by Sectio ORC, d pproved the schedules listed o this form d y cotiutio sheets. I further certify tht our commissto will mke every effort to prevet these records series from beig destroyed, trsferred, or otherwise disposed i violtio these schedules d tht o record wiil be kowigly disposed which pertis to y pedig legl cse, clim, ctio or request. This ctio is reflected i the miutes kept by this commissio. Records Commissio Chir Sigture te Sectio C: Ohio Historicl Society - Stte Archives '*&***>- Sigture "-*&< Sigture te P/ese Note: The Stte Archives retis RC-2 forms permetly. It is strofv recommeded tht the Records Commissio reti permet cty this form * isk - Network Attched. Storge rive SAQ/~RC2~(ist.) Revised Februry 2.012

2 ^^^ Stte Archives Ohio W^»O Locl Govermet Records Progrm w 800 E. 17'" Aveue RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form. Sectio A: Locl Govermet Uit Npoleo Are City School istrict (locl govermet etity) Bord Eductio (uit) (sigture resposible ficil) Michel R. Bostelm Tresurer Mrch 1, 2017 (me) (title) (dte) Sectio B: Records Commissio Npoleo Are City School istrict Records Commissio (telephoe umber) 701 Brirheth rive, Suite 108 Npoleo Hery (ddress) (city) (zip code) (couty) To hve this form retured to the Records Commissio electroiclly, iclude emil ddress: poleo_t@poleoreschools.org I hereby certify tht our records commissio met i ope meetig, s required by Sectio ORC, d pproved the schedules listed o this form d y cotiutio sheets. I further certify tht our commissio will mke every effort to prevet these records series from beig destroyed, trsferred, or otherwise disposed i violtio these schedules d tht o record will be kowigly disposed which pertis to y pedig legl cse, clim, ctio or request. This ctio is reflected i the miutes kept by this commissio. Records Commissio Chir Sigture te Sectio C: Ohio Historicl Society- Stte Archives Sigture Title te Sectio : Stte Sigture te Plese Note: The Stte Archives retis RC-2 forms permetly. It is strotylv recommeded tht the Records Commissio reti permet copy this form SAO/-RC2-(lst.) Revised Februry 2012

3 Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"'Aveue Sectio A: Locl Govermet Uit Iclude the me the muiciplity, couty, towship, school, librry, or specil txig district (locl govermet etity) for which the form is beig submitted. Iclude the uit (deprtmet, gecy, fice), if pplicble. The deprtmetl ficil directly resposible for the records must sig d dte the form. Sectio B: Records Commissio Complete the phoe umber d milig ddress for the Records Commissio, icludig the couty. To hve this form retured to the Records Commissio electroiclly, iclude emil ddress. It is the resposibility the Records Commissio to forwrd electroic or pper copy the pproved form to the pproprite deprtmet. The Records Commissio Chirperso must sig the certifictio sttemet before it c be reviewed d siged t the Ohio Historicl Society by the Locl Govermet Records represettive, d pproved by the Stte's Office. Sectio C: Ohio Historicl Society- Stte Archives The reviewig get from Ohio Historicl Society Locl Govermet Records Progrm (OHS-) will idicte o your RC-2 which records series will require Certificte Records isposl () prior to disposl. They will sig the form d forwrd it to the Stte's Office. Sectio : Stte The pprovig get t the Stte's fice will sig the form d retur it to the OHS-. Sectio E: Records Retetio 1) umbers c be expressed by yer d item umberig scheme for ech records series beig scheduled, for exmple, 09-1 d Aother optio is to iclude uique bbrevited idetifier for ech fice, for exmple, Eg. [Egieer] 1, Eg. 2, etc. The umberig schem is your choice, d it will be used lter o your Certificte Records isposl (). 2) Iclude the title the records series d brief descriptio ech series. Plese provide iformtio bout the cotet d use the records series. 3) Articulte retetio period for the record i terms time (exp. six yers), ctio (exp. util udited), or both (six yers fter udit). 4) Iclude the formts the record (pper, electroic, micrilm, etc.) 5) the the OHS-. OHS- will mrk the records series tht will eed prior to disposl. GENERAL INSTRUCTIONS: For questios relted to records schedulig d dispositio, OHS-: (614) or t Igclrecs@ohiohistory.org completig sectios A d E, submit the form to your records commissio so it c be pproved i ope meetig pursut to Sectio ORC. See Ohio Revised Code Sectio (couties), (muiciplities), (school districts), (librries), (specil txig districts) d (towships) for the compositio your records commissio. Your records commissio completes sectio B d seds the form to OHS- t: loclrecs(q)ohiohistory.org OR The Ohio Historicl Society Stte Archives Ohio Locl Govermet Records Archivist 800 E. 17lh Aveue Columbus, OH The OHS- will review this RC-2 d forwrd it to the Stte's Records Officer, Columbus. This RC-2 is i effect whe ll sigtures hve bee ffixed to it. OHS- will retur copy the pproved form to the Records Commissio. The locl records commissio d the origitig fice should reti permet copies the form to documet legl disposl public records. Remember, t lest 15 Busiess dys before you ited to dispose records, submit Certificte Records isposl () to the OHS-. Copies s will ot be retured. /s/i" ~ Afeiworfc Attched Storge SAO/-RC2-(lst.) Revised Februry 2012

4 OHIO HISTORY Ohio Historicl Society stte Archives Ohio Locl Govermet Records Progrm 800 E. 17'" Aveue J? Sectio E: Records Retetio Npoleo Are City Schools (locl govermet etity) (uit) Record Title d escriptio Retetio OHS BOAR AN AMINISTRATIVE RECORS Bord Eductio Meetig Miutes: (Origil/Record Copy held by Tresurer) Historicl record Bord Actios Permet C-ROM, E3 / Audio Tpes: (Origil/Record Copy held by Tresurer) Historicl record meetigs elected to be recorded 2 Yers Cssette Tpes, C-ROM i i Blue Prits, Pls, Mps: (Origil/Record Copy held by Mitece Supervisor) Provide detiled descriptio fcilities d property. eeds, Esemets, Leses: (Origil/Record Copy held by Tresurer) Record legl documets showig the istrict 's owership or resposibilities. fter o loger owed or operted by istrict Permet or util sold C-ROM _x EJ [M, 1104 Bord Policy Books d Other Adopted Polices: (Origil/Record Copy held by Superitedet & Secretry) A geerl, writte sttemet by the goverig bord, which defies its expecttios or positio o prticulr mtter d uthorizes pproprite ctio tht must or my be tke to estblish d/or miti those expecttios. 1 Yer Pper Boud Volumes, i i * isk - Network Attched Storge rive SAO/-RC2-(lst.) Revised Februry 2012

5 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E 17'" Aveue Record Title d escriptio Retetio OHS Admiistrtive Regultios: (Origil/Record Copy held by Superitedet & Secretry) A sttemet, bsed o policy, usully writte, which outlies d/or describes the mes by which policy should be implemeted d which provides for the mgemet cycle plig, ctio, d ssessmet or evlutio. i 1 Vf^r i er.r i i Court ecisios: (Origil/Record Copy held by Tresurer) Record Court. ecisios i which the istrict ws ivolved. Clims d Litigtio: (Origil/Record Copy held by Tresurer) Record Clims d Litigtio i which the istrict ws ivolved. Permet Permet isk- R^ 1 1 Ld / 1108 Grievce Files/Settlemets/Arbitrtios: (Origil/Record Copy held by Superitedet & Secretry) Record Grievces filed by Locl Collective Brgiig Groups d. documettio settlemets d rbitrtios. 10 Yers Expirtio 1201 Electios: (Origil/Record Copy held by Tresurer) Record outcome locl electios i regrds to the ficil support the istrict. 10 Yers 1202 Record Retetio d ispositio Forms: (Origil/Record Copy held by Tresurer) Records,.lso clled RC-1, RC-2, d forms, d other loclly developed, forms documetig the retetio d dispositio the records fice. Permet Q Brgiig Agreemets & Notes: (Origil/Record Copy held by Superitedet & Secretry) Record Agreemets bet\vee the Bord d recogized hel Associtios certified d clssified stff d the otes tke durig the egotitio phse the process. Worker's Compestio Clims: (Origil/Record Copy held by Tresurer) Record employee clims o the job ijury _ l isk - Network Attched Storge rive SAO/-RC2-flst.} Revised Februry Yers Expirtio 1 0 Yers Ficil Pymet Mde

6 OHIO uvslu w Ohio Historicl Society Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17th Aveue Record Title d escriptio Retetio O OHS Bord Meetig Notes: (Origil/Record Copy held by Tresurer) Notes tke durig the Ope Bord Meetigs used to formulte the Bord Miutes. Ageds: (Origil/Record Copy held by Tresurer) Record items to be preseted d pproved t the Bord Meetigs. 1 Yer 1 Cledr Yer 1306 Mothly Admiistrtive Reports &Supportig ocumettio: (Origil/Record Copy held by Superitedet Secretry) Mothly reports submitted by Admiistrtors d Supervisors o curret ctivity i istrict d supportig documettio ssocited with the Bord Aged 1 Cledr Yer 1307 Admiistrtive Coucil Notes: (Origil/Record Copy held, by Superitedet Secretry) Notes from Admiistrtive Coucil meetigs held prior to Bord Meetig to review Bord Aged d curret ctivity i the istrict 1 Cledr Yer 1401 Adopted Courses Study: (Origil/Record Copy held by Superitedet & Secretry) A comprehesive istructiol progrm to serve the eductiol eeds the studets this istrict. Util SAO/-RC2-(lst.) Revised Februry 2012

7 OHIO H I S T O R Y Ohio Historicl Society stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"' Aveue Record Title d escriptio Retetio OHS Adopted Specil Eductio Progrms: (Origil/Record Copy held by Specil Eductio Coorditor d Secretry) A record progrms provided to childre with disbilities idetified i ccordce with pplicble Stte d Federl lws, rules, d regultios. Progrms lso stisfy the requiremets the Opertig Stdrds for Ohio Eductiol Agecies Servig Childre with isbilities ("Ohio Opertig Stdrds"), the Bord Eductio dopts the model policies d procedures promulgted by the Ohio eprtmet Eductio's Office Exceptiol Childre (OE-OEC), which is icorported by referece ito this policy. Util 1403 Adopted Specil Progrms: (Origil/Record Copy held by Superitedet & Secretry) A record progrms mde vilble to the studets to ehce their eductio through vriety pproprite co-curriculr d extrcurriculr ctivities. Util Pper EMPLOYEE EILES (Employee files iclude employmet pplictios, resumes, cotrcts/slry otices, evlutios, persoel ctios, bsece certifictio, trscripts, retiremet/resigtio letters d y other documets, which become prt the file.) Helth Immuiztios d Triig Records, if required - Mitied by istrict Nurse 2101 Certified Active Employee Files: (Origil/Record Copy held by Superitedet/Tresurer/Superitedet Secretry/Pyroll Clerk) Permet 2102 Clssified Active Employee Files: (Origil/Record Copy held by Superitedet/Tresurer/Superitedet Secretry/Pyroll Clerk) Permet ICSl SAO/-RC2-(lst.} Revised Februry 2012

8 Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17'" Aveue Record Title d escriptio Retetio OHS Certified Ictive Employee Files: (Origil/Record Copy held by Superitedet/Tresurer/Superitedet Secretry /Pyroll Clerk) Permet Hrd Copy for 3 Yers fter termitio / seprtio the stored for 40 Yers 2104 Clssified Ictive Employee Files: (Origil/Record Copy held by Superited et/tre su rer/superitedet Secretry/Pyroll Clerk) Permet Hrd Copy for 3 Yers fter termitio / seprtio the stored for 40 Yers isk:;: 2105 Civil Rights, Civil Services d iscipliry Reports: (Origil/Record Copy held by S u peritedel/tre surer/superitedet Secretry) Permet Hrd Copy for 3 Yers fter Actio / ecisio the stored o C C Rom, 2108 Substitute / Extr Curriculr / Advisers / Coches, etc. Records/Files: (Origil/Record Copy held by Superitedet/Tresurer/Superitedet Secretry/Pyroll Clerk) Stff Prile: (Origil/Record Copy held by Superitedet & Secretry) Certified Stff Listig tht icludes Curret Positio, Licesure, egree, Retiremet Credit, d. Cotrct Iformtio 5 Cledr Yers 2306 Applictios (ot hired): (Origil/Record Copy held by Superitedet & Secretry) 2 Yers ''4 ':',: '',. -!'i',-)rf *j 7.?''"!':" ^ i'1;' *';'y:-r>, rif <-TV... J»-- <-,.mi^i^v.a1 ~ thoye* 3 fov too irr illib * isk - Network Attched Storge rive SAO/-RC2-(lst.) Revised Februry 2012 refesed pursut to

9 OHIO H I S T O R Y Ohio Historicl Society Stte Archives Ohio Locl Govermet Records Progrm _ 800 E 17"' Aveue Record Title d escriptio Retetio OHS s Employees (Work Cledr): (Origil/Record Copy held by Superitedet & Secretry - Tresurer/Pyroll Clerk) Fiscl Yer Plus 2 Yers 2308 Studet Worker Applictios: (Origil/Record Copy held by Superitedet & Secretry) 2 Yers isk Immigrtio Verifictio Forms: (Origil/Record Copy held by Superitedet & Secretry) Termitio Employmet Plus 1 Yer isk:;: 2401 Job escriptio: (Origil /Record Copy held by Superitedet: & Secretry) Util 2402 LPC Licesure Records: (Origil/Record Copy held by Superitedet & Secretry) Util LPC Stff Summry Report: (Origil/Record Copy held by Superitedet & Secretry) Mothly Summry LPC Activity Util 2403 LPC Meetigs Miutes: (Origil/Record Copy held by Superitedet & Secretry) 1 0 Yers * Optics! /sfc - Meiworh Attched Storge rive SAO/lGRP-RC2-(lst.) Revised Februry 2012

10 OHIO HISTORY Ohio Historicl Society stte Archives Ohio Locl Govermet Records Progrm 1_ 800 E. 17th Aveue ill (21 Record Title d escriptio Retetio OHS STUENT RECORS 3101 Studet Records Folders: Erollmet/Withdrwl Iformtio Grdes/Trscripts - Fil Activities Records Attedce Records Idividul Test Results Stdrdized Aptitude, etc. Itervetio Reports (IAT) Foreig Exchge Records Suspesios/Expulsios - I-School & Out School Home Schooled Studet Record (Origil/Record Copy held by Buildig Secretry) Permet Hrd Copy for Studet Leves System the stored o Server 3102 Studet s/cotct Iformtio: (Origil/Record Copy held by Buildig Secretry) Grdutio or Util 3201 Helth/Medicl Records: (Origil/Record Copy held by istrict Nurse) - Visul Screeig - Herig Screeig - Immuiztio Records Hed Lice Ispectios Grdutio 3202 isciplie Records: (Origil/Record Copy held by Buildig Secretry, Pricipl / Techer) Letter to Prets - Office isciplie Sturdy School - Clssroom isciplie 1 Yer Studet Leves Buildig 3203 Psychologicl Records (Restricted): (Origil/Record Copy held by Specil Ed Secretry / Nurse) Permet Hrd Copy for Studet Leves System the stored o Server

11 VI ^^ t «R)j 800 ( Stte Archives Ohio Locl Govermet Records Progrm E. 17'" Aveue [21 Record Title d escriptio Child Abuse/Neglect Referrl Letters: (Origil/Record Copy held by Buildig Secretry/Guidce Couselors) Retetio Through Grdutio /Q OHS Custody Court ocumets: (Origil/Record Copy held by Buildig Secretry) Techer Grde Books / Records: (Origil/Record Copy held by Buildig Secretry / Tech Coorditor) Pre-School / Kidergrte Screeig Priles: (Origil/Record Copy held by Buildig Secretry) Util 3 Yers 3 Yers A ^'"/.".'hii'-i'".'-.^''^'"''1'-^"'' " twohgs GB<^*A /" c udit report rj 1,1.-T-"' '"It,-^ ' < K^'.V/'jf] JiTSQ? '.sv f i, fcllc Jv-,, E.'' 'A,'"' Ijf^p'jf1 Sm>Z. ps^cl»*&.u.c Age d Schoolig Records (Work Permits): (Origil/Record Copy held by Buildig Secretry) 3 Yers 3304 Studet Accidet Report - Origil White Copy: (Origil/Record Copy held by istrict Nurse/Buildig Secretry) No Actio Pedig SAO/-RC2-(lst.} Revised Februry 2012

12 HISTORY Stt6 Archives Ohio Locl Govermet Records Progrm 800 E. 17th Aveue LO 121 Record Title d escriptio Retetio OHS FINAJL Idividul Eductiol Pl (IEP): (Origil/Record Copy held by Buildig Secretry / Specil Ed Secretry) Permet AH Idividul Eductiol Pl (IEP): (Origil/Record Copy held by Buildig Secretry / Specil Ed Secretry) Specil Eductio Tutorig Reports: (Origil/Record Copy held by Specil Eductio Supervisor/Secretry) 10 Yers 3306 Free/Reduced Luch Applictios & Fee Wiver Forms: (Origil/Record Copy held by Luch Room Supervisor) Iterim Grde Reports: (Origil/Record Copy held by Pricipl/Buildig Secretry) Mid-term sttus report studet performce with techer commets ot prt permet record. Attedce Records & Support t: (Origil/Record Copy held by Pricipl/Buildig Secretry) ily Office Cll Sheets/r. & Prets' Notes EMIS Cout Week t Techer Lesso Pl Books: (Origil/Record Copy held by Pricipl/Techer) Ed Curret School Yer 2 Yers Ed Curret School Yer or Util Pper e'm «Ai s re g, rp.lff'l r-.li fix's r^?"» f'^f Tffiffi com pssed : j>l ferocc e toe^i c.?;1 ^db4tb3 Editor Stt ;' cislc'j ^ll Ti ] r* -r'\'^is-*l titt. d'gpofi for 3 f.jsg JGSSGd ipicroi *' * li??^oj t to i /'-~tju Cumultive Photo Records: (Origil/Record Copy held by Buildig Secretry) Through Grdutio

13 Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17*" Aveue 111 (21 Record Title d escriptio Retetio OHS- 33ll Federl Progrms ~ Studet Progress Reports (Title I, etc.): (Origil/Record Copy held by Buildig Secretry / Federl Progrm Techer) 10 Yers 3401 Emergecy Cotct Iformtio: (Origil/Record Copy held by istrict Nurse / Buildig Secretry) Util 4000 BUILING RECORS 4202 Tordo, Fire d Sfety rill Records: (Origil/Record Copy held by Pricipl/Buildig Secretry) 1 Yer Ed Fiscl Yer Pper Buildig Helth Ispectios: (Origil/Record Copy held by Mitece Supervisor /Pricipl/Buildig Secretry) Studet Activity Records: (Origil/Record Copy held by Studet Activity Advisor) Records cosist : Py-i Forms, Py-out Forms, Accout Forms, Budget Forms, Requisitios, Purchse Orders, Ticket Sle Reports, Sles/Service Project Reports & Member Rosters 2 Yer Ed Fiscl Yer Pper sss ts'o toesr udsfc^ibyi ~'"f, M.)» 'K C *"^"-"t"l""ij 3S ^e:& t'epus> reiesod pu rsut 10 Sec. ti 7.25 O.R.C Receipts/eposit Slips - etil Iformtio: (Origil/Record Copy held by Pricipl/Buildig Secretry) 4303 Budget / Appropritio Records: (Origil/Record Copy held by Pricipl/Buildig Secretry)

14 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E. 17th Aveue LU (21 Record Title d escriptio Requisitio / Purchse Orders (Buildig Copy): (Origil/Record Copy held by Pricipl/Buildig Secretry) Textbook Ivetories: (Origil/Record Copy held by Pricipl/Buildig Secretry/Curriculum irector) Retetio 1 Yer Util OHS- A^itsd Biss ecorci^e ~ TH" p."l"r EklV^iOOB^ci /">, ii P(i -si'. i 'ill ; -i ' - j S3S Sec. 'th?.26' s: theyei r! hlqlsrc 'Siff 3.R.C Supplies Ivetory: (Origil/Record Copy held by Pricipl/Buildig Secretry) Util 4403 Studet Hdbooks: (Origil/Record Copy held by Pricipl/Buildig Secretry) Util 4404 Upid Studet Fees: (Origil/Record Copy held by Pricipl/Buildig Secretry) Through Grdutio Buildig Security & Surveillce Videos: (Origil/Record Copy held by Buildig Pricipl) 3 ys Cssette, C Rom 4406 OHSAA Membership: (Origil/Record Copy held by Athletic irector) Util Pper SAO/-RC2-(lst) Revised Februry 2012

15 OHIO hio Historicl Society Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17th Aveue Record Title d escriptio Retetio OHS CENTRAL EPARTMENTAL RECORS Admiistrtive Offices School Cledrs: (Origil/Record Copy held by Superitedet Secretry) Repir, Istlltio d Mitece Records: (Origil /Record Copy held by Mitece Supervisor / Busiess Office d Secretry) Previlig Wge Records: (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) S32I ecompss ioirds G-^ro beo i,^kd (ow fetts «'i ft -uditrepor rfosfr-je " ''ii. A,"W I'e'&seu i^ &3G. t'lu'^m o^g Retl Iformtio (Use Fcilities): (Origil/Record Copy held by Superitedet & Secretry) Buildig Permits submitted to use fcilities by school or commuity idividuls, thletics tems or groups 5304 Work Orders: (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) 5305 Evirometl Reports d t (Asbestos, etc.): (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) 5306 Vdlism Reports: (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) SAO/-RC2-(lst.) Revised Februry 2012

16 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E. 17'" Aveue Record Title d escriptio Retetio OHS Studet Activity Purpose Cluses: (Origil/Record Copy held by Busiess Office d Studet Activity Advisor) Util Sles Potetil Forms (Studet Activities): (Origil/Record Copy held by Busiess Office d Studet Activity Advisor) Cotrctor Files: (Origil/Record Copy held by 'Mitece Supervisor / Busiess Office d Secretry) Files iclude Resolutios, dditios, drwigs, Sttemet Qulifictios Util Project Complete, ifno Actio Pedig & T. AO'-JStx^.'! Fuk.'.. ecompss EvG LG^ST? Aydiftor ( ft ^. e'pjd^i u'opo^ Jkii^liid '--'" j'.jlio-wjs.'-"- lj- ^ CjV^VJu U U il ili1*-.-^,1 fj^ivr)' ii^r, feh*,, -d5?tf^ LOtiSCs f-^^! ittlg flslo) \& hs beeci r1-'ei)f.m'i'i]7 V',3,--.-, p f* o.^ Prevetive Mitece Reports: (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) Fiscl Yer Plus 2 Yers 5402 Wrrty/Gurtee: (Origil/Record Copy held by Mitece Supervisor / Busiess Office d Secretry) Life/ Wrrty Equipmet 5403 Buildig/Fcilities & Equipmet Ivetory: (Origil/Record Copy held by Busiess Office d Secretry) Util 5404 Public Record Requests: (Origil/Record Copy held by Busiess Office) Requests received for records & documettio tht requests were fulfilled SAO/-RC2-flst.) Revised Februry 2012

17 Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"'Aveue {21 Record Title d escriptio Retetio OHS- Trsporttio eprtmet river Physicl: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) Fuel Cosumptio t: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) Trsporttio Records: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) 2 Yers Termitio A " 0 V: / ir '^'^ ftih?#i> -vo ^ 3^ j: >*TUuGT^^ ^5iU?3pOVtt i ":^r>g^ P'-"K i^rj.w.2^ iw^^ hvtfv f3^ wy = i :Vi3C' &3 ^ te d the i;t> t-j'--"' _.-- ''' C/''3^ )l'l'j«5343 Field Trip Forms & Voluteer river Forms: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) Fiscl Yer Plus 2 Yers 5441 Accidet Reports: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) 3 Yers No Actio Pedig 5442 Vehicle Registrtio: (Origil /Record Copy held by Trsporttio Supervisor / Secretry) Life Vehicle 5443 Vehicle Licese: (Origil/Record Copy held by Trsporttio Supervisor) 1 Yer Termitio 5444 river Abstrct: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) 1 Yer 5445 river Certifictios: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) 1 Yer Termitio * isk - Network Attched Storge rive SAO/-RC2-(lst.) Revised Februry 2012^

18 J^y^; WIJM Stte Archives Ohio Locl Govermet Records Progrm w E. 17"'Aveue Record Title d escriptio Supplies Ivetory: (Origil /Record Copy held by Trsporttio Supervisor / Secretry) Vehicle etect Report: (Origil/Record Copy held by Trsporttio Supervisor / Secretry) Retetio Util Life Vehicle OHS Bus O Bord Security & Surveillce Videos: (Origil/Record Copy held by Trsporttio Supervisor) Extr Trip Records: (Origil /Record Copy held by Trsporttio Supervisor) Food Service eprtmet 1 1/2 ys (Approximtely 3 regulr routes/7 hours) Cssette, C Rom, A e El L:,,-.;.. ^ iditedms: wmps^ udiicrsi i' "''"! ' I1" v 'ii 'yv { *',j<^l\l Li J. ' ;J ij.1 - ilessd r^-iro.. ;,.", T "-' C^0 1! SI i' =<!-.-< //uio'.psri.,,' " ' '';,.! ii'-j j ^»** oigtho i ' i ' '1 1' ' «' ii ^ SL'j'i 'ig 5561 Food Service Records: (Origil/Record Copy held by Luchroom Supervisor) Meus - Food Productio - Milk Sold - Studets Served Luchroom Records: (Origil/Record Copy held by Luchroom Supervisor) Csh Register Tpes - Cshier 's ily Reports Luchroom Reports: (Origil/Record Copy held by Luchroom Supervisor) Free d Reduced ; Ivetories: (Origil/Record Copy held by Luchroom Supervisor) Luchroom Licese: (Origil/Record Copy held by Luchroom Supervisor) Util Supersede d 1 Yer Expirtio * isk - Network Attched Storge rive SAO/-RC2-(lst.) Revised Februry 2012

19 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"' Aveue Record Title d escriptio Retetio OHS FINANCIAL RECORS Aul Ficil Reports: (Origil/Record Copy held by Tresurer) APPSUM, APPTOT, AUITS, BALCHK, BUSUM, BVTOT, CHEKPY, CHKltEG, CSHREC, FINET, FINSUM, POETL, REVSUM, REVTOT, VENSUM.et! Activity Fud Csh Jourl d Ledger: (Origil/Record Copy held by Tresurer) BULE, FUNSUMM Bod Register: (Origil/Record Copy held by Tresurer) Securities: (Origil/Record Copy held by Tresurer) 20 Yers Issue Expires Permet Hrd Copy For 3 Yers Audit- The Stored o C Ivestmet Ledger: (Origil/Record Copy held by Tresurer) Foudtio istributio: (Origil/Record Copy held by Tresurer) Tx Settlemet (Semi-Aul) & Advces: {Origil/Record Copy held by Tresurer) Budget (Aul) & Tx Budget etc.: (Origil/Record Copy held by Tresurer) Isurce Policies: (Origil/Record Copy held by Tresurer) Cotrcts: (Origil/Record Copy held by Tresurer) ticl ish - Network Attched Storge rive SAO/-RC2-(lst.) Revised Februry Expired All Clims Settled 1 Expirtio C i- ; -vetogeu*; 1;:.-.Li, o J ^' &' *"' " Cesed ^ ;''<>';.. "li'lu^'^'' rfce'i by & iokiditiq S3

20 HISTORY Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"1 Aveue 6207 Record Title d escriptio Bods & Coupos: (Origil/Record Copy held by Tresurer) Retetio Util Redeemed OHS Accouts Pyble Ledgers: (Origil/Record Copy held by Tresurer) Accouts Receivble Ledgers: (Origil /Record Copy held by Tresurer) Budget Work Ppers: (Origil/Record Copy held by Tresurer) Vouchers, Ivoices d Purchse Orders: (Origil/Record Copy held by Tresurer) 10 Yers.A;J1, ' P """ N «';:' CUTSpcSSSGQi r!' [ilki'i L;1 L'j-tf^bH tih..si..^i, /-^' Opticte; rfijj,; Set!itsd LViiC-^iio" / tfierecos ^Ctir&v^ffe Sit report hs W-.O,:!. ;'. ;,! i",-.!'5f''':rr''.. " jd t. ",-.,?u YL! il i>.^,cj L^uiri -r>ii1j!v"j. H"! *"""i C.31E! d UflW boo tio i** " 6212 Stte Progrm Files: (Origil/Record Copy held by Tresurer) Auxiliry Set-vices - EMIS - Grts, etc. 1 0 Yers 6213 Federl Progrm Files: (Origil/Record Copy held by Tresurer) Title I, II, III, IV-B, IEA, IV-C & VI-B; rug Free, etc. 10 Yers Trvel Expese Vouchers & Reports: (Origil/Record Copy held by Tresurer) Tx Aticiptio Notes: (Origil/Record Copy held by Tresurer) Records borrowig gist future tx collectios 10 Yers 1 0 Yers Stte Reimbursemet Settlemet Sheets: (Origil/Record Copy held by Tresurer) Homested Roll Bck Uemploymet Clims: (Origil /Record Copy held by Tresurer) >AO/-RC2-(lst.) Revised Februry 2012

21 H I S T O R Y Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"'Aveue Record Title d escriptio Retetio OHS Employee Bods, Bord Member Bods: (Origil/Record Copy held by Tresurer) 6219 Certificte Estimted Resources: (Origil/Record Copy held by Tresurer) isk:;: 6220 Appropritio Resolutios: (Origil/Record Copy held by Tresurer) Yer Forecst: (Origil/Record Copy held by Tresurer) Cceled Checks d Bk Settlemets: (Origil/Record Copy held by Tresurer) Origils t Bk util estroyed; Imges for No-Sufficiet Fud Checks ocumettio & Notifictios: (Origil/Record Copy held by Tresurer) Publictio Notice: (Origil/Record Copy held by Tresurer) fiudltor St ','* f. -^ ^i - - "'! r j-\ii rl r-f ivi**fli.-- "'-' '' L5p.ii IS SF Tuitio Fees & Pymets: (Origil/Record Copy held by Tresurer) School Fice (S.F.): (Origil/Record Copy held by Tresurer) Mothly Sttemets 6305 Ivestmet Records: (Origil/Record Copy held by Tresurer) My iclude idividul record ivestmets, bk cirmtios, wire trsfers, copy C, etc. SAO/-RC2~(ist.) Revised Februry 2012

22 HISTORY Stte Archives Ohio Locl Govermet Records Progrm E. 17'" Aveue Record Title d escriptio Retetio OHS Stte Sles Tx Reports: (Origil/Record Copy held by Tresurer) Check Registers: (Origil/Record Copy held by Tresurer) CHKREG eposit Slips/Csh Pros: (Origil/Record Copy held by Tresurer) Bids d Specifictios (Usuccessful): (Origil/Record Copy held by Tresurer) Bids d Specifictios (Successful): (Origil/Record Copy held by Tresurer) 1 Yer Completio Project '^kjel?;?* :ui!ci v5v;- :o;;;,?" ^i;>3o rve frost s 3t --.!! IT, -'":! >(-/- H ^lesed pur >> C. j i/jxj (. isr tfteye -:: :^v ';;-^(~j [,-Q?.<:'.,:! '-..' I i''-' M itodthc '-LitjB 6313 Receipt Books/Receipts: (Origil/Record Copy held by Tresurer) Mothly Ficil Reports: (Origil/Record Copy held by Tresurer) ) APPSUM, APPTOT, AUITS, BALCHK, BUSUM, BUTOT, CHEKPY, CHKREG, CSHREC, FINET, FINSUM, POETL, REVSUM, REVTOT, VENSUM, et! Accoutig t: (Origil/Record Copy held by Tresurer) 6317 Service Cotrcts: (Origil/Record Copy held by Tresurer) ISK - Network SAO/-RC2-(lst.) Revised Februry 2012

23 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"' Aveue 6318 Record Title d escriptio Stte Subsidy Reports: (Origil/Record Copy held by Tresurer) Applictios for river Eductio - Pupil Trsporttio - Specil Eductio, etc. Retetio 3 Yers OHS eli very /Pckig Slips: (Origil/Record Copy held by Buildig Secretry/Requisitioer) Requisitios: (Origil/Record Copy held by Tresurer) Vedor t: (Origil/Record Copy held by Tresurer) W-9 & 1099 documets mitied s log s ctive vedor the retetio period. 1 Yer 1 Yer 6 Yers & Curret OptictfV"- t^ f..;-.. \\- '-' ^ _~ ;t- IK.- ^.jevosc'j C;r»fc &S&fc W S be ms :;stor Stte i report te; [.&.-i -,. ;- A \ )! i" ^ ^ 7000 PAYROLL RELATE Pyroll Ledgers: (Origil/Record Copy held by Tresurer) -B UET, BUIS, CHKFOMd, CHKSTS, CURPAY, ERPT, ETOT, IRCHK, PAYRPT, PAYSUM, EMPMST, OJFSRPT, QRTRPT et l Erigs Registers: (Origil/Record Copy held by Tresurer) - By Stff Member - By Cledr Yer ERNREG Mothly Pyroll Reports: (Origil/Record Copy held by Tresurer) - Leve Usge - Accumultio - Retiremet - Service - ABS1 01, BENACC, BENRPT, CHKSTS, SERSREGetc. Bureu Employmet Service Qurterly Reports: (Origil/Record Copy held by Tresurer) W-2's, W-4's (Employer Copy): (Origil/Record Copy held by Tresurer) Permet Hrd Copy for, the stored o C Permet Hrd Copy for, the stored o C Permet Hrd Copy for 5 Yers, the stored o C 7 Yers 6 Yers & Curret SAQ/-RC2-(lst.) Revised Februry 2012

24 OHIO ^^^ flpzv w Ohio Historicl Society Stte Archives Ohio Locl Govermet Records Progrm 800 E. 17'" Aveue Record Title d escriptio Federl Icome Tx (Qurterly /Aul): (Origil/Record Copy held by Tresurer) Ohio Icome Tx (Mothly/Aul): (Origil/Record Copy held by Tresurer) City Icome Tx (Mothly/Aul): (Origil/Record Copy held by Tresurer) School Icome Tx (Mothly /Aul): (Origil/Record Copy held by Tresurer) Retetio 6 Yers & Curret 6 Yers & Curret 6 Yers & Curret 6 Yers & Curret OHS- A^diifod rss Oi'i'jcmpss r- -'. - rrr &G0tl i. A&'it'ftoir GU: 3Htiii!iXjpwr;; fesdj^m -'io,, 1i7. G) ;i-u s'j^f liug []' sg rv' tts b^'i 7306 Pyroll Reports: (Origil/Record Copy held by Tresurer) - Reports used for ech pyroll Computer Geerted Pyroll Reports - Mothly or Cledr Yer Ed: (Origil/Record Copy held by Tresurer) - Reports used for ech pyroll Reports ot listed uder other s Pyroll Updte Listig: (Origil/Record Copy held by Tresurer) Pyroll Clcultios: (Origil/Record Copy held by Tresurer) Stte Techers System d School Employees Retiremet System Wivers: (Origil/Record Copy held by Tresurer) Stte Employees Retiremet System (SERS) Reports: (Origil/Record Copy held by Tresurer) Stte Techers Retiremet System (STRS) Reports: (Origil/Record Copy held by Tresurer) Permet Hrd Copy for, the stored o C oe SAO/~RC2-(lst.) Revised Februry 2012

25 HisTOR Y stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"' A veue 7312 Record Title d escriptio Auity Reports: (Origil/Record Copy held by Tresurer) Retetio isk- OHS Beefit Folders/Reports: (Origil/Record Copy held by Tresurer) /v-c.'rr1' :;;.;';;r '.'.il.tjo '..L'J -.' ".;'' ' Employee Request d/or Authoriztio for Leve Forms: (Origil/Record Copy held by Tresurer) Sick, Vctio, Persol or Other Leve - FMLA documettio Employee Request d/or Authoriztio for Leve Forms: (uplicte Record Copy held by Pricipl/Buildig Secretry) Sick, Vctio, Persol or Other Leve eductio Reports: (Origil/Record Copy held by Tresurer) - Volutry Pyroll eductios Employee Vctio/Sick Leve Records: (Origil/Record Copy held by Tresurer) Time Sheets: (Origil/Record Copy held by Tresurer) Overtime Authoriztio: (Origil/Record Copy held by Tresurer/Pricipl/Buildig Secretry) Employee Isurce Bills: (Origil/Record Copy held by Tresurer) - Medicl- etl - Life - Visio 1 Yers 6 Yers 6 Yers isk- isk- Av;dIU^ ot * SirJi;* &'3p'^" i.^i'-'-'-'f..::'! i ',;: i - C-",'Y. ir W ( > '.. w\i? ** o V'! U y u.i --3'-' 2 ii!i;o SHU iii.!^-» f ir~*. Li..' ^ ^. *.i.' iwsj^i1 i&'cffi'ft'iq O.Rfi Court Ordered Grishmets: (Origil/Record Copy held by Tresurer) Request d Record Withholdig fter Cuse Fully Pid * Optics! isk - Network Attched Storge rive SAO/-RC2-(lst.} Revised Februry 2012

26 ^^^ vslu w 800 Stte Archives Ohio Locl Govermet Records Progrm E. 17'" Aveue Record Title d escriptio Retetio OHS Pycheck Register: (Origil/Record Copy held by Tresurer) Pyroll Bk Sttemet: (Origil/Record Copy held by Tresurer) eductio Authoriztio: (Origil/Record Copy held by Tresurer) Util or Employee Termited L '^C^Qd mo"? C ^'Ccrsipsscec t ivefcgfimuj L.i!;^i.!i:V.-r»..--/: i y,,. -..:.. it,..,,..,, '.,'? '._-'!: _" L'dltreprtfo Bered r^rs G^U (,,«^_.;j, CJ,'L Ibyifto&o; '< r'-'ir -,;.< torikkfco.:i; bfej SJ-JH?* 'V-,.it.vJ^i, ty) " b 8000 REPORTS 8201 Stte Audit / GAAP Reports: (Origil/Record Copy held by Tresurer) 8202 #4502: (Origil/Record Copy held by Tresurer) 8204 School Fice (S.F.) Reports - ul: (Origil/Record Copy held by Tresurer) 8205 Specil Eductio (S.E.) Reports - ul: (Origil/Record Copy held by Specil Eductio Secretry / Superitedet Secretry) 7 Yers Voctiol Eductio (V.E.) Reports - ul: (Origil/Record Copy held by Voctiol Secretry / Superitedet) Ohio Commo Core t (OCC) Reports: (Origil/Record Copy held by Superitedet Secretry) Ohio eprtmet Eductio (OE) Reports: ex. Ope Erollmet Report: (Origil/Record Copy held by Superitedet Secretry) ttched Storge rive SAO/-RC2-(lst.) Revised Februry 2012

27 ^^^^ Stte Archives Ohio 3E VI Vf Locl Govermet Records Progrm 800 E Aveue oik Record Title d escriptio Retetio OHS EMIS Reports: (Origil /Record Copy held by EMIS Coorditor) Civil Rights Reports: (Origil/Record Copy held by Superitedet/ Tresurer & Persoel Secretry) 7 Yers Permet Hrd Copy for 3 Yers fter Actio / ecisio the stored o C B> 8212 Title IX Reports: (Origil /Record Copy held by Superitedet) 10 Yers J 8213 SM-1 & SM-2 (Aul & Qurterly): (Origil/Record Copy held by Tresurer) 10 Yers 8214 Stte Miimum Stdrds: (Origil/Record Copy held by Superitedet / Secretry) 10 Yers... ^ Persoel Stte Reports (Curretly SF-1, CS-1): (Origil/Record Copy held by Persoel Secretry) Worker's Comp Wge Reports (Couty Auditor): (Origil/Record Copy held by Tresurer) Worker's Comp Pyroll Reports: (Origil/Record Copy held by Tresurer) Trsporttio Reports (T-Reports): (Origil/Record Copy held by Trsporttio Secretry) i ' i" "" 1,...*..-j pr"/', '^.," /-!--. rj " -' L sr r:' c Si';5 S * isk - Network Attched Storge rive SAO/-RC2-(lst) Revised Februry 2012

28 HISTORY stte Archives Ohio Locl Govermet Records Progrm X 7 /& 800 E. 17"'Aveue Record Title d escriptio Retetio OIIS OTHER Persoel irectory: (Origil/Record Copy held by Superitedet Secretry) Erollmet Record (by grde d buildig): (Origil/Record Copy held by EMIS Coorditor) Helth Room Log: (Origil /Record Copy held by istrict Nurse) Sig-i d sig-out forms d summry ctios tke by urse ot icluded i studet, files. 10 Yers Permet Hrd Copy for, j-1 i J the stored o C Grdutio 0^ Buildig, Boiler, Mitece Reports: (Origil/Record Copy held by Mitece Supervisor/Bu sies s Office & Secretry) Employee Hdbooks: (Origil/Record Copy held by Buildig Secretry / Pricipl) irectives, Stdrds, Lws for Locl, Stte d Federl Govermetl Agecies: (Origil/Record Copy held by All Secretries) 2 Yers fter ed Fiscl Yer Util Util 9500 Trsiet Correspodece: (Origil/Record Copy held by All Employees) Commuictios which covey iformtio temporry importce i lieu orl commuictio i.e. drffs, meetig otices etc. referrl letters, request for routie iformtio or publictios provided to the public by the istrict which re swered by stdrd form letters. Util No Loger Admiistrt ive Vlue SAO/-RC2-(lst.) Revised Februry 2012

29 HISTORY stte Archives Ohio Locl Govermet Records Progrm 800 E. 17"'Aveue Record Title d escriptio Retetio OI1S Geerl Correspodece: (Origil/Record Copy held by All Employees) Requests for iformtio pertiig to iterprettios d other miscelleous iquiries; iformtive does ot ttempt to ifluece policy. Icludig copies outgoig correspodece mitied for referece purposes. 2 Yers Executive Correspodece: (Origil/Record Copy held by Admiistrtive Employees) Correspodece the istrict Superitedet d Admiistrtive stff delig with sigifict spects the dmiistrtio the istrict. Icludes iformtio cocerig gecy policies, procedures, progrm, fiscl d persoel mtters. REVISION: 02/15/2017 SAO/-RC2-(lst.) Revised Februry 2012