RECORDS RETENTION SCHEDULE (RC-2) See instructions before completing this form.

Transcription

1 stte Archives of Ohio 800 E. If" Aveue JAN 1 k 2013 RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form. Sectio A: Locl Govermet Uit City of Huber Heights Plig d Zoig (locl govermet etity). Scott Flkowski (uit) Plig d Zoig 12/05/12 (sigture of resposible officil) (me) (title) (dte) Sectio B: Records Commissio City of Huber Heights Public Records Commissio (937) Records Commissio 6131 Tylorsville Rod Huber Heights (telephoe umber) Motgomery (ddress) (city) (zip code) (couty) To hve this form retured to the Records Commissio electroiclly, iclude emil ddress: rodgers@hhoh.org I hereby certify tht our records commissio met i ope meetig, s required by Sectio ORC, d pproved the schedules listed o this form d y cotiutio sheets. I further certify tht our commissio will mke every effort to prevet these records series from beig destroyed, trsferred, or otherwise disposed of i violtio of these schedules d tht o record will be kowigly disposed of which pertis to y pedig legl cse, clim, ctio or request. This ctio is reflected i the miutes kept by this commissio. 12/05/12 Records Commissio Chir Sigture te icl Society - Stte Archives Sigture Title te Secti< : Stte Sigture te Plese Note: The Stte Archives retis RC-2 forms permetly. It is strolv recommeded tht the Records Commissio reti oermet COV of this form SAO/-RC2-(lst.) Revised Februry 2012

2 VI Wt stte Archives of Ohio Sectio E: Records Retetio City of Huber Heights (locl govermet etity) 800 E. if Aveue -Plig d Zoig (uit) Record Title d escriptio Policies, Procedures, Rules d Regultios Ohio Public Records Complice Folder (My coti pproprite RC-1, RC-2 or forms.) Trsiet Correspodece or Commuictio Records/Voicemil Usolicited Correspodece/Usolicited Mil/Usolicited Emil d Similr Usolicited Commuictios Copies - Redig, Iformtiol d Referece (Origils mitied) rfts d Iforml Notes (Cosistig of trsitory iformtio used to prepre the officil record i y form.) Blk Forms Retetio Reti 5 yers fter revised, superseded or discotiued. Reti 25 yers fter revised, superseded or discotiued. Reti util o loger of dmiistrtive Reti util o loger of dmiistrtive / Voicemil SAO/-RC2-(lst.) Revised Februry 2012

3 Stte Archives of Ohio 800 E. 17th Aveue Record Title d escriptio Electroic Mil Systems (Pertis oly to messges tht re records s defied i ORC Sectio G d ) Geerl Correspodece (Alt set d received correspodece, i y medium, tht serves to documet the orgiztio, fuctios, policies, decisios, procedures, opertios or other ctivities of public office.) Bulletis, Posters, Geerl Notices d isplys Professiol Orgiztio d Associtio Files Fcsimile Logs/Cover Sheets/Cofirmtio Notices d Buffer Pritouts Plig Commissio Cse Files Retetio Reti emil tht hs sigifict dmiistrtive, fiscl, legl or historicl cotet. Refer to correspodig RC-2. Erse emil tht hs o sigifict Reti 1 yer d o loger of dmiistrtive, legl or fiscl File ccordig to cotet. they re cosidered to be of o vlue by the perso holdig the Reti 1 yer d o loger of dmiistrtive Miti util o loger of dmiistrtive, fiscl, legl or historicl Electroic / Plig Commissio - Ageds d Miutes s/ Plig Commissio - Meetig Recordigs igitl Video d SAO/-RC2-(lst.) Revised Februry 2012

4 ORY ub^wf V Stte Archives of Ohio E. 17*" Aveue BZA Cse Files Record Title d escriptio BZA - Ageds d Miutes Retetio / / </ </ BZA - Meetig Recordigs igitl Video d PMRB Cse Files / PMRB - Ageds d Miutes PMRB - Meetig Recordigs igitl Video d ^ Subdivisio d PU Surety Files Stff Memos Budget Worksheets Reti 10 yers fter relese of surety. Reti 5 yers. Exceptio: Those delig with ogoig persoel or deprtmet opertios. Reti 5 yers Receipt Books Reti 2 yers; provided udited Zoig Permits, Applictios d Correspodig Pls d etered ito ZoePro Zoig Permits, Applictios d Correspodig Pls Reti 5 yers d etered ito ZoePro Ispectio Reports Presle Applictios, Ispectio Iformtio, d Certifictes Reti 3 yers. SAO/-RC2-(lst.) Revised Februry 2012

5 stte Archives of Ohio 800 E. If Aveue Record Title d escriptio Certificte of Zoig Complice (Occupcy Permits) Retetio Reti 3 yers d etered ito computer. <5) Certificte of Zoig Complice (Occupcy Permits) Grge Sle Permit Reti 2 yers Grss Cuttig Records Reti 5 yers Violtio Letters Litigtio Reti 3 yers Legl Opiios (Not relted to zoig cse file or litigtio.) Reti 10 yers Addressig Records (Mps d relted records.) igitl Photogrphs (Tke for dmiistrtive use d ot ssocited with zoig violtio, pre-sle ispectio, or plig cse.) ^ SAO/-RC2-(lst.) Revised Februry 2012