RECORDS RETENTION SCHEDULE (RC-2) See instructions before completing this form.

Transcription

1 OHIO Ohio Historicl Society HISTORY Locl Stte Archives of Ohio Govermet Records Progrm 800 E. 17* Aveue RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form. Pge of Sectio A: Locl Govermet Uit (To complete this form olie, use "tb" key to jump from box to box.) City of Oberll /" Fire eprtmet (locl govermet ^tityj/" ^ ~ (uit) C J /AX^&iiZ -^ eis Kiri Fire Chief (sigtured? resrosibleotftcferft (me) (title) (dte) Sectio B: Records Commissio Records Commissio (440) (telephoe umber) 85 S. Mi Street Oberii OH Lori (ddress) (city) (zip code) (couty) To hve this form retured to the Records Commissio electroiclly, iclude emil ddress: bderso@city ofoberli.com I hereby certify tht our records commissio met i ope meetig, s required by Sectio ORC, d pproved the schedules listed o this form d y cotiutio sheets. I further certify tht our commissio will mke every effort to prevet these records series from beig destroyed, trsferred, or otherwise disposed of i violtio of these schedules d tht o record will be kowigly isposed of which pertis to y pedig legl cse, clim, ctio or request. This ctio is reflected i the miutes kept by this ' Records Commissio Chir Sigture te Sectio C: Ohio Historicl Society - Stte Archives r Sigture Title te I: Stte Sigture te SAO/LGRP-RC2-(lst.) Revised September 2011

2 Ohio Historicl Society H j «Stte Archives of Ohio Locl Govermet Records Progrm 800 E 17* Aveue Sectio E: Records Retetio City of Oberli (locl govermet etity) This retetio schedule supersedes ll previous retetio schedules pproved by the Oberli City Records Commissio prior to My 10, Fire eprtmet (uit) Pge^ of ol2« f F F Record Title d escriptio Above d Uderroud Store Tk Records documetig istlltio, modifictio or removl of regulted storge tks. Aul Activitv Reports Aul reports to City Admiistrtio. Bids for Equipmet Usuccessful. 10 yers fter tk is out of service or removed. Permet. 2 yers fter cotrct let. Medi Type Stte or byohs- LGRP^ 7 / F F F Bids for Equipmet Successful. Civil Service Test Results (Copies) Eligibility list for etry level firefighter positios. Correspodece d Iquires Util equipmet is out of service. Util o loger of dmiistrtive vlue. Reti for 6 moths. Fife with relted records if cotet requires loger retetio F Correspodece [Emil) Reti for 6 moths. File with relted records if cotet requires loger retetio F Correspodece (Usolicited! Reti util o loger of dmiistrtive vlue F ilv Activity Loq Summry log of dily sttio ctivity. 5 yers.

3 Pge of- OHIO Ohio Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm 800 E. 17* Aveue Columbus> Ohio F F F F F F F F F Record Title d escriptio EMS Ptiet Cre Reports ocumets reltig to resposes where medicl ctios were eeded/tke, icludig ptiets refusl of tretmet. Euiomet Opertio Muls Opertig muls provided by equipmet vedors. Euiomet Mitece Test/Records Checklist for scheduled mitece d testig of equipmet. Exposure Reports Records of exposure of eprtmet employees to toxic substces. Fire Code Curret editio of vrious dopted code referece books d stdrds. Fire Icidet Reports Iformtio d dt pertiig to eprtmet respose d opertio t emergecy icidets. Fire Ispectio Files ocumets relted to deprtmet ispectios of structures or res to esure fire code complice, icludig y violtio otices or cittios issued. Fire Ivestiqtio Files Records cocerig the ivestigtio of fire origi/cuse, evidece, photogrphs, sketches, udio visul tpes, sttemets, etc. Fire Code Permits Permits issued by the fire deprtmet to idividuls requestig permissio to coduct ctivity regulted by the fire code. 7 yers. Life of equipmet. Life of equipmet. Merge with persoel records, reti 30 yers fter termitio. Util superseded. 10 yers the destroy. 5 yers. 50 yers (pprise for historicl vlue). 30 dys fter expirtio. Medi Type Stte or by OHS- LGRP E3 : / 2011

4 w OHIO Ohio ts T o Rf F Historicl Society Stte Archives of Ohio Locl Govermet Records Progrm 900 E. 17* Aveue Record Title d escriptio Hvdrt Mitece (ter Flow) Record Ivetories of fire hydrts d records of periodic flow tests of them. 2 yers fter test dte. Medi Type Pge, Stte or <?K byohs-,lgrp d F Ivetory/Mitece Sheets List of vehicles d equipmet. Util superseded F Job escriptios (Copies) Util superseded F F F F Persoel Files (Copies) Copies of employee certifictio, medicl records, performce evlutio forms, d other HR records. Purchse Orders (Copies) Purchse order requests d issued. Rdio/Phoe Audio Recordis Audio recordig of emergecy commuictios. Record Retetio Comlice File RC1, RC2, RC3, d Ivetory Forms. My purge file 10 yers fter termitio. 2 yers. 30 dys, provided o ctio pedig (erse d. reuse). 25 yers fter superseded. Permet copy o file i Clerk's office. Audio Tpe '-P 0 ; E! ' 'P F Subject Files Records documetig vrious projects, issues, progrms, d ctivities oversee or mged by the office icludig but ot limited to correspodece, emils, pls, proposls, presettios reports, d memord. 2 yers (pprise for historicl vlue)., y ' F Surveys - Customer Service Copies of resposes to level of service stisfctio, eeds ssessmet d service expecttio iquiries. 1 yer. SAO/LGRP-RC2-(lst.) Revised September 2011

5 Pge. OHIO Ohio Historicl Society BISTORT Locl F stte Archives of Ohio Govermet Records Progrm 800 E. 17* Aveue Record Title d escriptio Time Sheets, Full Time Employee time mgemet record icludig but ot limited to work schedules, d leve requests. 1 yer. Medi Type '., Stte or R(>3 byohs-,. LGRP.. -' F Time Sheets, Prt Time (See F descriptio). 1 yer F Triiq Records Records documetig completio of triig by persoel, icludig but ot limited to evlutios d certifictes. Also icludes routie triig sessios, workshops d other evets. Prit d plce i persoel file fter employee leves. - - *Reti electroic copy s log s itct d fully ccessible. SAO/LGRP-RC2-(lst.) Revised September 2011