SOUTH COVENTRY TOWNSHIP BOARD OF SUPERVISORS MINUTES Monday, January 5, 2004

Transcription

1 SOUTH COVENTRY TOWNSHIP BOARD OF SUPERVISORS MINUTES Monday, January 5, 2004 The regular monthly meeting of the Board of Supervisors of South Coventry Township, Chester County, PA was held on Monday, January 5, 2004 at 7:30 PM in the Owen J. Roberts High School LGI with Chairperson Ken Reed presiding. Timothy Blevins, Mildred Donnell were also in attendance. Mr. Reed called the meeting to order. Reorganization Mr. Reed recognized the newly elected supervisors, Tim Blevins and Mildred Donnell. He received their Oaths of Office. Board of Supervisors - Chairman Ken Reed Vice-Chairman Timothy Blevins Secretary/Treasurer (full-time) - Mildred W. Donnell Compensation - $51, determined by the Board of Auditors Township Clerks Kurt Unruh 18 hours/week Sherri Gilligan 15 hours/week Compensation - $10.30/hour Filing Clerks - Peg Batdorf Amanda Blevins 1.5 hours/week during school year Compensation - $8.25/hour Roadmaster (as needed 18+ hours/week) Roger Ciebien Compensation - $19.05/hour Full-time Road Crew Brandon Shepker Compensation - $13.55/hour Part-time Road Crew (15 hours/week) Gary Brown Compensation - $12.36/hour Affirm Supervisors employed by the Township as Road Crew - as needed Ken Reed, Timothy Blevins Compensation - $14.50/hour determined by the Board of Auditors Zoning Officer/Code Enforcement Officer - Mark John Compensation - $32.96/hour Cleaning Lady - Peg Batdorf Compensation - $74.50/month page 2 Mileage rate IRA approved rate for $0.375/mile

2 Recommendation to auditors - Treasurer's Bond limit of $100,000 Appoint Township Solicitor Sean O Neill and Lentz, Cantor & Massey Ltd. Appoint Township Engineer Tom Kelso and Castle Valley Consultants Appoint Consulting Engineer Brandywine Conservancy Appoint Emergency Management Coordinator - John McIntyre Appoint collector of Earned Income Tax - Berkheimer Associates Appoint Deputy Tax Collector Berkheimer Associates Appoint Planning Commission Members - 4 year term Jesse Painter Al Matarazzo Karen Lloyd Appoint Zoning Hearing Board Members - 3 year term Mel Cooksey Jeff Gorham Alternate member Appoint Environmental Advisory Council Members - 3 year term Lou Bagoly William Nesley, Jr. Mike Troutman Bernie Thompson Appoint Coventryville Historic Architecture Review Board Member 5 year term Eleanor Morris Appoint Historic Commission Members Paul Levitsky Kathy Troutman Linda Finney Appoint Federation of Northern Chester County Communities Members Lee Landis Eleanor Morris page 3 Establish monthly meeting location, time, and dates BOARD OF SUPERVISORS REGULAR MEETINGS - held in the Owen J. Roberts High School Large Group Instruction Room at 7:30 PM Monday, January 5 Monday, February 2 Monday, March 1

3 page 4 Monday, April 5 Monday, May 3 Monday, June 7 Tuesday, July 6 Monday, August 2 Tuesday, September 7 Monday, October 4 Monday, November 1 Monday, December 6 BOARD OF SUPERVISORS WORKSESSION MEETINGS held in the Township Office at 7:30 AM Tuesday, January 20 Tuesday, February 17 Tuesday, March 16 Tuesday, April 27 Tuesday, May 18 Tuesday, June 15 Tuesday, July 20 Tuesday, August 17 Tuesday, September 21 Tuesday, October 19 Tuesday, November 16 Tuesday, December 21 PLANNNING COMMISSION & ENVIRONMENTAL ADVISORY COUNCIL MEETINGS held in the Township Office at 7:30 PM Monday, January 19 Monday, February 16 Monday, March 15 Monday, April 19 Monday, May 17 Monday, June 21 Monday, July 19 Monday, August 16 Monday, September 20 Monday, October 18 Monday, November 15 Monday, December 20 HISTORIC COMMISSION held in the Township Office at 7:00 PM Monday, January 12 Monday, February 9 Monday, March 8 Monday, April 12 Monday, May 10 Monday, June 14 Monday, July 12 Monday, August 9 Monday, September 13

4 Monday, October 11 Monday, November 8 Monday, December 13 FEDERATION OF NORTHERN CHESTER COUNTY COMMUNITIES held in the Warwick Township Office at 7:30 PM on the 2 nd Tuesday of each month OTHER BOARDS AND COMMITTEES meetings scheduled as needed Select Depositories Checking Accounts General & State Funds National Penn Savings Account General National Penn Savings Accounts General & State Funds - PLGIT Checking Account General Security National Savings Account General & State Security National Driveway Escrow Account - PLGIT Woodridge Development Sewer Account PLGIT Woodridge Capital Reserve Account - Malvern Federal Savings and Loan Realen Escrow Account PLGIT Symons Escrow Account PLGIT Gambone Escrow Account PLGIT Pughtown Partnership Project Account PLGIT & Security National Ridglea Water and Sewer Account - PLGIT Certify delegates to the State Association's annual convention - Mildred Donnell voting delegate Determine holidays for full-time employees New Year s Day Independence Day Day after Thanksgiving Martin Luther King Day Labor Day Christmas Eve _ day President s Day Columbus Day Christmas Day Good Friday Thanksgiving Day New Year s Eve Day _ day Memorial Day page 5 - The minutes of the December 1, 2003 regular meeting and the December 16, 2003 worksession meeting were approved as presented. Public Comment 1. The Board members received notification of a Zoning Hearing to be held on January 20, 2004 for Kerwin Springer for his property at 825 Pughtown Road to build a new parking area behind the flower shop along Route Ken Styer approached the Board about the possibility of building a Retirement Community instead of an Assisted Living facility at Ridglea. Mr. Styer stated that the Retirement Community would be for individuals 55+ years of age who would purchase the apartment-size units. He added that the prospective buyer is hoping to build 100 units of this type. The building would be 3_ stories high and cover less land area than the assisted living facility originally proposed. All the Board members were open and receptive to the concept and felt it would meet some needs in our community. Mrs. Donnell questioned whether the site would be able to handle 100 units of that type, noting that sewage, parking and other zoning regulations may limit the number of units that could be built. Mr. Styer stated that the retirement community would need 8500 gallons per day of water/sewage treatment instead of the 5000 gallons per day allotted for the assisted living facility. He

5 questioned whether the extra capacity was available. The Board members directed Mrs. Donnell to check with the Township Engineer to see if the wastewater treatment plant has the additional capacity that would be required. She stated that if there was capacity at the plant, additional drip fields would need to be installed. Clay Symons questioned the status of the Ridglea commercial proposal, specifically concerning the Ridge Restaurant. Mr. Styer explained that the commercial land development has been inactive but the restaurant is proposed to be moved to the 1 st floor of the barn. Mrs. Morris questioned that status of the High house. Mrs. Donnell stated that the Township has not received any submittals concerning the house. Roadmaster s Report 1. Roger Ciebien reported that they have cinders and salt stockpiled for any upcoming storms. He reported that the ditches and drains are all open and the road crew has been cleaning up around the building. 2. Upon receiving a favorable report by the road crew, Mrs. Donnell made a motion to release Driveway Escrow Funds for Peter J. Marberger for the driveway at 2880 Chestnut Hill Road and for the shared driveway at 2840/2850 Chestnut Hill Road. Mr. Blevins seconded the motion with Mr. Reed concurring. The motion was carried with all ayes. Zoning Officer s Report - 1. Mark John highlighted his December 2003 report. A copy of it is available for review in the Township Office. Mr. John briefly updated the Board concerning the status of the new Statewide Building Code. 2. The Board members received copies of correspondence sent to: Stephen Matichak about his property at 1510 Old Ridge Road and Ronald Glass about his property at 201 Bealer Road. Mr. John requested permission to file citations if no action to remedy these situations has been started within 30 days. After some questioning and discussion, the Board members unanimously granted that permission. 3. The Board members received copies of correspondence from PA DEP concerning the Taylor residence at 2961 Coventryville Road. Planning Commission Report - 1. Mrs. Donnell summarized the minutes of the December 15, 2003 meeting. 2. The Board members received correspondence concerning the Coventry page 6 Meadows Subdivision. 3. The Board members received correspondence concerning the Saylor Tract Subdivision. Federation of Northern Chester County Communities Report 1. Mrs. Donnell summarized the minutes of the December 9, 2003 meeting. 2. Documentation concerning the Farmland Preservation and Sustainability Program was presented to the Board members. The Federation is hoping to receive a contribution of between $5,000 to $10,000 per township. Discussion followed but any decision on contributing was tabled. Historic Commission 1. There was no December Historic Commission meeting. Environmental Advisory Council Report There was no quorum at the December 15, 2003 meeting. Other Discussion or Business from the Floor 1. Mark Busenkell questioned what was happening concerning the installation of the laterals in Pughtown. Mrs. Donnell responded that a contractor has been chosen and details of how the installation will be handled are presently being discussed and formulated. She stated that notification about a public meeting to present this plan to the property owners involved will be sent out before the end of the month. 2. Kathy Naumann questioned the status of the new Township Building and of the Goodwill Ambulance sub-station. The Board members explained to Ms. Naumann that the idea to build the Township Administrative Office Building on the Ridglea site was abandoned due to cost and will be built at the site of the existing maintenance

6 facility. A new maintenance facility will also be part of the building project. Mrs. Donnell explained that when Goodwill Ambulance studied the numbers to support an ambulance substation, they, unfortunately, found that there are not anywhere near enough calls to support the station and its staff in our location. Goodwill will review the figures every few years to see if there are substantial changes. 3. Mr. Busenkell requested that the Board members consider enlarging Connie Batdorf Park. Old Business 1. The Board members received a thank you letter from Green Valleys Association for their contribution to the 2 nd annual Walk for Your Watershed. 2. The Board members had a chance to consider and review the Nestlé Waters Conservation Easement. They asked Mrs. Donnell to invite Nestlé Waters representatives to our February meeting for the signing. Mrs. Morris asked some information gathering questions about the document. 3. The Board members acknowledged the receipt of a letter from Chester County Conservation District about the property at 2750 Coventryville Road. 4. Mrs. Donnell gave an update on the Route 100 meetings. The December meeting with PennDOT was cancelled since the State legislators were still in Harrisburg working on the PA Budget. It will be held sometime this month. New Business - 1. Mrs. Donnell made a motion to approve and sign the 2004 Agreement with Ridge Fire Company. Mr. Blevins seconded the motion with Mr. Reed concurring. The motion was carried with all ayes. 2. Mrs. Donnell made a motion to approve and sign the 2004 Castle Valley Consultants, Inc. Engineering Services Agreement. Mr. Blevins seconded the motion with Mr. Reed concurring. The motion was carried with all ayes. 3. The Board members acknowledged receipt of a letter from Brandywine Conservancy about rates for The page 7 Board members acknowledged receipt of correspondence from Comcast Cable. 5. Mrs. Donnell made a motion to approve and sign the 2004 Emergency Services Resolution naming the following service providers as the official ones for South Coventry: Police Embreeville State Police, Fire Company Ridge Fire Company, Rescue Service Ridge Fire Police, Ambulance Goodwill Ambulance. Mr. Blevins seconded the motion with Mr. Reed concurring. The motion was carried with all ayes. 6. The Board members received a listing of the 2004 Ridge Fire Company Officers. 7. Information on the Chester County Household Hazardous Waste Disposal Events was received. Mrs. Donnell made a motion to approve and sign the Regional Household Hazardous Waste Collection Program Commitment Form. Mr. Reed seconded the motion with Mr. Blevins concurring. The motion was carried with all ayes. 8. Mrs. Donnell made a motion to approve and sign resolution to purchase a small parcel of open space/parkland known as Chester County Tax Parcel # The Board members received the Hydrologic Monitoring Report for the Sasoonan Springs site. It will be reviewed by the South Coventry EAC. 10. The Board members acknowledged receipt of a letter from Applied Water Management, formerly American Water Service, about rate increases for The Board members received a letter from Security National Bank about changes. 12. The Township received a book, Transfer of Development Rights A Flexible Option for Redirecting Growth in PA from Brandywine Conservancy. 13. The Board members received a letter from Southeastern PA Resource Conservation & Development about Rural Community Fire Protection. Mrs. Donnell stated that she forwarded the letter to Joel McMillian of Ridge Fire Company. 14. The Board members received an Audit Report for H. A. Berkheimer Inc. 15. The Board members received an Audit Report for Magisterial District Court for the period ending December 31, The Board members received information about PENNVEST. 17. The Township received Planning Bulletins entitled Working with Professional Consultants & Stormwater Management Practices. Correspondence - Receipt of the following correspondence was acknowledged: 1. November 2003 log from the Ridge Fire Company 2. November 2003 log from Chester County Emergency Services 3. PSATS NewsBulletin

7 The Board of Supervisors unanimously approved the following bills for payment: General Fund Check #2017 to #2088 in the amount of $80, Having no further business, the meeting was adjourned. The next regular monthly meeting will be held on Monday, February 2, 2004 at 7:30 PM in the Owen J. Roberts High School Large Group Instruction Room (LGI). Respectfully submitted, Mildred W. Donnell Secretary/Treasurer