Paul Levesque, Executive Assistant Cornelia Glenn, Recording Secretary

Transcription

1 Page 1 COMMISSIONERS PRESENT: STAFF PRESENT: Ken Burdick, Chairperson Gina Mulford, Vice Chairperson Jerry Dove, Commissioner Paul Levesque, Executive Assistant Cornelia Glenn, Recording Secretary STAFF PRESENT FOR PORTIONS OF MEETING: Lynda Willard, Operations Manager; Sara Charlton, Library Director; Craig Schwinck, Personnel Director; Mary Wujcik, Executive Secretary CALL TO ORDER: By Chairperson Burdick at 8:04 a.m. in the Commissioners' Conference Room. ITEM NO. 5: CONSIDERATION OF REDESIGNATING MTC AS THE DISTRICT ADMINISTRATIVE AGENCY FOR THE JOB TRAINING PARTNERSHIP ACT (JTPA) FOR THE PROGRAM YEARS: Commissioner Dove moved to sign the endorsement of The Oregon Private Industry Council, Inc. (PIC) and the Executive Committee of The Oregon Consortium (TOC) Board of Directors to redesignate the current TOC district administrative agency and recommend that Management Training Corporation (MTC) be identified as the district administrative agency for JTPA programs for the two year period July 1, June 30, Commissioner Mulford seconded, the motion passed with three aye votes. The Commissioners signed the document. ITEM NO. 6: EXECUTIVE ASSISTANT UPDATE: Mr. Levesque discussed the Community Transportation Grant applications. He said the applications would need to be in by April 1, and that notices would also need to be published. He said a review committee needed to be selected for rating and ranking the grant against the State and County criteria. The Commissioners discussed the matter further and then suggested the committee member would be Mr. Levesque, Ms. Nancy Emerson, and Mr. Pat Oakes. Mr. Levesque said he would inform Ms. Emerson and Mr. Oakes of the Board's decision. ITEM NO. 8: LIAISON REPORTS: Commissioner Dove informed the Board that he had circulated to them comments from the public hearings held in the northwest regarding the Forestry Department's long range plan. He said someone in the Steering Committee commented that notices of the meetings had been sent to the Headlight-Herald; however, they were not published. Therefore, attendance was low. Commissioner Mulford said she met with Ms. Linda Schaffer, Headlight-Herald Editor, last week. She said she would not comment on the meeting; however, she did say Ms. Schaffer asked her to inform the Board that the paper would no longer print Employee of the Month press releases. The

2 Page 2 Employee of the Year press release would be printed. Chairperson Burdick said he was not impressed with last week's editorial. He said, if the perception of one citizen, the newspaper editor, was that the Commissioners could not get along, then maybe they needed to work on getting along better. He said it would be a very dull world if everyone agreed. He said the Commissioners were not voted into office to agree on everything and there would not be a need for them if everything was cut-and-dried. He said he felt the Commissioners needed to think positively even when they disagreed. Both Commissioners Mulford and Dove made similar comments. ITEM NO. 6: EXECUTIVE ASSISTANT UPDATE Continued: Discussion Concerning Video Ventures: Mr. Levesque informed the Board that he had negotiated a 12-1/2 cent per square foot price on the Video Ventures lease agreement. He said there would be offsets for the roof work and a one hour firewall that would be constructed between the manufacturing area and the office area. He said he had received a $15,000 quote for the roof repair. He said another $2,500 would be added to the price if the proposed granular roof is used. He said he was working on obtaining three quotes for each item to comply with public contracting laws. The Commissioners discussed the building repairs and other pertinent related issues. Commissioner Dove informed the Board that donated flood relief items were being stored in the building. He said the donated items were not new, nor were they clean. He said he would be embarrassed to offer any of the items to flood victims and that he was insulted that anyone would donate such items. He said there was now a room full of junk that needed to be disposed of. He said Ms. Leslie Burckard, flood relief, was asked to inform people that items were available to anyone who wanted to sift through them. He said leftover items would be hauled away by Averill Trucking. Mr. Levesque said the County could use the room for storage after the room has been emptied. He said the Tillamook Association of Performing Arts (TAPA) had a lease proposal for an area in the north end of the building. He said he would prepare the lease agreement for Board review. ITEM NO. 7: STAFF UPDATE AND AGENDA REVIEW: The Commissioners reviewed their calendars and the agenda. Mr. Levesque reminded the Board of the scheduled land sale workshop. Ms. Wujcik informed the Board that the Northcoast Citizen had requested to receive copies of the Board agendas and asked if the Board could provide a weekly summary of the meetings for a news column. The Commissioners felt a weekly Commissioner's report would be a very good idea. It was suggested that Ms. Wujcik, Mr. Levesque, and the Recording Secretary work together and provide information for a column. ITEM NO. 9: UNSCHEDULED: Chairperson Burdick informed the Board that waterlines were needed at the jail site. He said he had authorized the use of water trucks until waterlines were placed. He said the work was going well and that the project should be completed in November

3 Page ITEM NO. 8: LIAISON REPORTS Continued: Discussion Concerning Block Grants Task Force: Commissioner Dove informed the Board that he had attended the Block Grant Task Force meeting in Salem. He said the meeting provided information on how to make the programs work whether block grants are received or not. ITEM NO. 2: DISCUSSION CONCERNING CHARGES FOR CONSULTATIONS IN THE COMMUNITY DEVELOPMENT DEPARTMENT: Ms. Willard discussed setting fees for consultation services offered by the Community Development personnel. She said a lot of time has been spent determining whether a person could or could not place a dwelling on a resource zone. She said a developing problem has been that Realtors have been requesting information from Mr. Beasley that required complex research. When the determination could be made within half an hour, the Realtor was not charged. She said the fee schedule would include a charge of $75.00 when the determination was requested in writing and took less than an hour to research. When the research takes forty-five minutes to an hour, $50.00 per hour plus $75.00 for a written determination would be charged. Ms. Willard gave a summary of the events that led to the serious consideration of charging fees for consultations. She said there had been a series of five meetings. Commissioner Dove asked if the consultations occurred before permits were issued. Ms. Willard said yes. Commissioner Dove said he was concerned that everyone was treated equally. He said there should be some guidelines to assure fairness. Commissioner Mulford recommend that a written statement be prepared with the consultation costs clearly defined. Ms. Willard said she would prepare a consultation procedure data sheet along with a research procedure data sheet for Board review. She said she was also working on enforcement procedures. She said a mandatory support staff meeting would be held the following morning and invited the Board to attend. She said citizen complaints, field observations, staff and agency observations would be discussed. The Commissioners and Ms. Willard briefly discussed a code violation problem on Trask River Road that needed immediate attention. Ms. Willard was asked to send Officer Maddox to the site. ITEM NO. 1: LIBRARY UPDATE: Commissioner Dove informed Ms. Charlton that the carnival had been cancelled. Ms. Charlton said she was pleased to hear that the carnival had been cancelled. She explained that the carnival had created problems last year and the Library Staff had expressed concerns this year. Ms. Charlton informed the Board that reference books on CD-ROM would be offered to the public. She said the Library Board approved the purchase. She said the circulation record had been broken

4 Page 4 in January. Over 29,000 items had been checked out during that month. She said a second video regarding The Wilson River was now available for viewing. She said the video contained segments of repair work on the road. She said the Library passed a new Exhibit Policy because the old policy was over thirty years old. She said Counsel Sargent had reviewed the policy and explained a few of the changes made. Ms. Charlton discussed the proposal starting a new Library branch in Rockaway. She said petitions were being circulated for signatures. She explained that the residents were serious about starting a branch and that she would keep the Board informed on the progress. She informed the Board that the Directors of Oregon Public Libraries would be in Tillamook on June 14. She invited the Board to attend for an introduction. Ms. Charlton asked about the status of the management salary studies. She said she felt she may lose an employee to King County because of salary. Commissioner Dove told Ms. Charlton that she should be receiving budget information from the Treasurer soon. He said Department Heads were being asked to cut their budget wherever possible. He said meetings with employees may be held to discuss wages. ITEM NO. 3: MISCELLANEOUS PERSONNEL MATTERS: Mr. Schwinck handed the Commissioners copies of the proposed employee handbook and asked that they review the contents. He said Counsel Sargent would also receive a copy for review. There was discussion regarding the type of information that would be contained in the handbook. Mr. Schwinck said he would make changes as needed. ITEM NO. 4: CONSIDERATION OF PARTICIPATION AGREEMENT FOR THE AOC INSURANCE TRUST TO REFLECT OFFERING POINT-OF-SERVICE APRIL 1, 1996: Commissioner Mulford moved to authorize the Chairperson to sign the agreement, Commissioner Dove seconded, motion passed with three aye votes. Chairperson Burdick signed the Participation Agreement. Chairperson Burdick adjourned the meeting at 9:35 a.m. RESPECTFULLY submitted this day of, 199. County Clerk: Josephine Veltri By Cornelia V. Glenn, Recording Secretary & Special Deputy APPROVED BY: Chairperson Vice Chairperson Commissioner

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