JULY 15, 2013 BUDGET HEARING MINUTES- RESOLUTION

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1 CLARIDON TOWNSHIP.JULY 29, 2013 SPECIAL MEETING The meeting was called to order at 6:00 p.m. with the following members present: Trustees- David Brockway, Mike Farrell, and Ed ward; Fiscal Officer - Lisa Millet, cemetery Sexton - Nancy carlson, and zoning Inspector - Marty pesek. The meeting was advertised for the purpose of conducting regular Township business. MS. Millet took a roll call for attendance. Farrell, and Mr. ward responded here. Mr. Brockway, Mr. JULY 15, 2013 BUDGET HEARING MINUTES- RESOLUTION Motion by Mr. Farrell, second by Mr. ward to approve the budget hearing minutes for July 15, 2013 as written. JULY 15,2013 SPECIAL MEETING MINUTES RESOLUTION Motion by Mr. ward, second by Mr. Farrell to to approve the special meeting minutes of July 15, 2013 as written. GUESTS Mr. paul Hederstrom was in attendance to speak to the Board about the ohio Endowment for Art, Music and physica.l Education which is being created to help fund art, music, and physical education in public school districts. Mr. Hederstrom would like to get the community involved in trying to fix the funding lssues for the arts in public schools. Mr. Hederstrom handed out prescription cards which could be given to residents who are uninsured or underinsured. These cards entitle the bearer to an 89% discount on prescriptions purchased. The endowment fund would get $1.25 each time one of these cards was used. At this time, Mr. Hederstrom is trying to get the word out about this endowment fund and trying to find people who are interested in helping with this endeavor. Mr. Brockway asked how much was in the fund currently. The fund currently has a few thousand dollars. The goal is to get the fund to $1,000,000. Mr. Brockway asked who would determine which school districts would receive funding. Mr. Hederstrom responded that it was uncertain at this time. It would most likely depend on where the majority of the donations corne from. 1135

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3 CLARIDON TOWNSHIP JULY 29, 2013 SPECIAL MEETING ROADS ESSEX COURT RETAINING POND Mr. ward reported that he had met with the County Engineer and a representative from Geauga Soil and Water to look at the retaining pond on Essex Court. Some readings will need to be taken to see the level of the pond. The pond level may need to be lowered so that the water will flow into it from the ditch. ROAD SIGNS Mr. Farrell reported that the Township currently has about 112 road si9ns that are the responsibility of the Township. This number lncludes "welcome to Claridon" signs as well as "no soliciting" signs. Ms. Millet suggested that Ms. Carlson create a spreadsheet of the road slgns in order to keep track of replacement dates and dates of any maintenance done to the sign. Mr. Farrell stated that the County should give the Township a list of signs that were replaced through the County sign grant. The list will include the log point number on each sign. MS. Millet needed a new purchase order for cell phone reimbursement for the zoning secretary due to a name change. PURCHASE ORDER -RESOLUTION Motion by Mr. ward, second by Mr. Farrell to pay Ms. Deb Armbruster $25 per month for cell phone use. TRANSFER-RESOLUTION Motion by Mr. Farrell, second by Mr. ward to amend the 2013 permanent Appropriation as follows: From: General Fund: Administration-purchased Services $300 To: General Fund: Administration-Other Expenses $300 From: Gasoline Fund: Highway- Machinery & Equipment $3000 To: Gasoline Fund: Highway-supplies and Materials $

4 CLARIDON TOWNSHIP.JULY 29,2013 SPECIAL MEETING PAY BILLS- RESOLUTION Motion by Mr. ward, second by Mr. Farrell to approve by signing prior to or at this meeting the wages and bills from warrant 7700 through warrant 7715, and electronic payments 154 through 171 for a total expenditure of $16, PERSONNEL HIRE NANCY CARLSON FOR GENERAL MAIN"rENANCE RESOLUTION Motion by Mr. Farrell, second by Mr. ward to hire MS. Nancy carlson to help with the Township mowing and other general maintenance as the need arises at a rate of $12.40 per hour. Mr. Brockway: Aye, Mr. Farrell: Aye, Mr. ward:.aye The disciplinary section of the Chardon Township personnel manual has been given to Ms. Deb Armbruster for her review so that she may incorporate any needed sections into the claridon Township personnel manual. ZONING Mr. pesek gave a zonin~ report. The zoning report will be on file for two years endlng 7/29/2015 per the Township's record retention schedule. Mr. Brockway was shown that zoning in Claridon Township was started in 1947, when the minimum frontage was 150'. There are some lots in Claridon TownshiR with less than 150' frontage that may have been grandfathered in. It is also possible that the lots with less than 150' frontage could have been granted through a variance. Mr. pesek informed the Board that good quality surveillance cameras could be purchased for $80-$125 each. PURCHASE SURVEILLANCE CAMERAs.. RESOLUTION Motion by Mr. ward, second by Mr. Farrell to purchase two surveillance cameras, one for the recycling center, and one for the intersection of Forest and Ensign Roads, at a total cost of up to $250. Mr. Brockway: Aye, Mr. Farrell: Aye, Mr. Ward: Aye Ms. Carlson spoke to MS. Kathy wilbraham, Aurora, concerning the possibility of Township employees mowing an abandoned property she owns. MS. wilbraham will send an giving her permission for the Township to mow the property. Mr. Brockway asked if the Board would allow him to use the 1137

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6 CLARIDON TOWNSHIP JULY 29, 2013 SPECIAt. MEETING Township brush hog to do this mowing. The Board agreed to allow Mr. Brockway the use of the brush hog. Mr. Brockway asked Ms. carlson about sending a thank you note to the MCNish farm for cleaning up the abandoned barn. CEMETERIES One deed was signed for Mr. Richard Newport. PARKS Mr. chris Brockway was not sure what Mr. Farrell wanted fixed on the slide at the park. Mr. Farrell will show Mr. Brockway what he is concerned about. BUILDINGS Mr. Brockway stated that he would have a bid at the next meeting for the metal roof and concrete floor for the Kellogg barn. Mr. ward received a bid from Byler's construction for $4000 for the metal roof, and $5376 for the concrete for the floor. EQUIPMENT Mr. Brockway stated that the new tractor and mower should be delivered on wed. or Thurs. of this week. Akron Tractor has the new joystick and will install it on Mon. or Tues. NEW BUSINESS Ms. Millet informed the Board of a letter regardin~ liquor license renewal. Every business in claridon Townshlp must renew their liguor license once a year. If claridon does not wish for a buslness to renew their license then a hearing can be requested. At this time, the Board does not wish to challenge any liquor license renewal. Ms. Millet explained the qualifications for the Bureau of worker's compensation Rebate. Since the Townshig is part of a group rating pro~ram, the Township can qualify for an annual 2% rebate amountlng to approximately $75, if the Township keeps their claims at zero and attends 10 safety programs. -rhe Township must also enroll in a local safety council by July 31. Ms. Carlson has enrolled the Township in the local safety council. policy regarding vacation notices was discussed. It was decided that employees and elected officials should inform Ms. carlson a few days in advance of a vacation so Ms. carlson can send an notifying others of the upcoming vacation. 1138

7 CLARIDON TOWNSHIP,JULY 29, 2013 SPECIAL MEETING Mr. Brockway spoke with the resident on Ensign Rd. who requested having their hill cutback to have better vision of the road when exiting their driveway. The hill was cutback this week and the residents are delighted. There was also a phone call from a resident who was pleased at how quickly a tree was cleaned up on Taylor Wells Rd. MEETINGS The BCPA will meet on August 8, 2013 in Claridon Township. AD.JOURN - RESOLUTION Motion by Mr. Farrell, second by Mr. ward to adjourn the meeting. -rhe meeting was adjourned at approximately 7:25 p.m. Respectful 1y S~b,i tted () 11 Lisa Millet Fiscal Officer ()').. "'",;nju

8 CLARIDON TOWNSHIP TRUSTEES P.O. BOX 66 EAST CLARIDON, OHIO RESOLUTION '7 Be it resolved by the Trustees of Claridon Township, in a special meeting on the 29th day of July at the Claridon Township Administrative Building, with the following members present: Michael Farrell, Ed Ward and David Brockway that I'l'\ \'c.hll,j F.>-r rt:.,,1 \ moved the adoption ofthe following resolution: that the 2013 Permanent Appropriation shall be amended as follows: Transfer appropriation From: General Fund: Administration - Purchased Services $300 To: General Fund: Administration - Other Expenses $300 Transfer appropriation From: C::,c~,,~ Road and Bridge FmId: Highway Machinery & Equipment $3,000 To: C:..cS.<:::::::I.'\;.'~ ~ Miel Ilri4ge Fund;.. Highway - Supplies and Materials $3,000 _..::::E:...;.tL W_o..._'<"_vl seconded the motion, and the roll being called resulted as follows: Voting David L. Brockway, air Attest: ckm /hili.., Lisa M. Millet, Fiscal Officer Michael E. Farrell, Trustee, _~--,,---,--_. _~_chd2-,!+~ Edward Ward, Trustee July 29,2013