MAY 9 REGULAR MEETING MINUTES-RESOLUTION

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1 The meeting was called to order at 6:00 p.m. with the following members present: Trustees-Ed ward, David Brockway and Mike Farrell; Fiscal officer-lisa Millet; secretary Nancy Carlson; zoning Inspector-Martin pesek; and cemetery Sexton-Jeannette Grosvenor. Ms. Millet took a roll call for attendance. Mr. ward, Mr. Brockway, and Mr. Farrell responded here. MAY 9 MINUTES-RESOLUTION Motion by Mr. Brockway, seconded by Mr. Farrell to approve the Minutes for May 9, 2011 as written. Mr. ward: Aye, Mr. Brockway: Aye, and Mr. Farrell: Aye. MAY 9 TOWN HALL MEETING MINUTES-RESOLUTION Motion by Mr. Brockway, seconded by Mr. Farrell to approve the Town Hall Meeting Minutes for May 9, 2011 as written. Mr. ward: Aye, Mr. Brockway: Aye, and Mr. Farrell: Aye. MAY 12 SPECIAL MEETING MINUTES-R,ESOLUTION Motion by Mr. Farrell, seconded by Mr. Brockway to approve the special Meeting Minutes for May 12, 2011 as written. Mr. ward: Aye, Mr. Brockway: Aye, and Mr. Farrell: Aye MAY 17 SPECIAL MEETING MINUTES-RESOLU"rlON Motion by Mr. Farrell, seconded by Mr. Brockway to approve the special Meeting Minutes for May 17, 2011 as written. MAY 23 MINUTES-RESOLUTION Motion by Mr. Farrell, seconded by Mr. Brockway to approve the Regular Meeting Minutes for May 23, 2011 as written. PURCHASE ORDERS INCREASE HEALTH INSURANCE PREMIUMS FOR CHRIS BROCKWAY RESOLUTION Motion by Mr. Farrell, seconded by Mr. ward to increase health -insurance premium payments to Medical Mutual for Chris Brockway by $ Mr. Ward: Aye, Mr. Brockway: Abstain, Mr. Farrell: Aye

2 UAN FEES RESOLUnON Motion by Mr. Brockway, seconded by Mr. Farrell, to pay the UAN Fees of $ PAY BILLS - RESOLUTION Motion by Mr. Farrell, seconded by Mr. Brockway to approve by signing prior to or at this meeting the wages and bills from warrant #6587 through warrant #6611. Mr. ward: Aye, Mr. Brockway: Aye, and Mr. Farrell: Aye. PERSONNEL An outstanding Bnployee Performance Recognition Policy was discussed and wri tten. It sha11 read: An award in the form of a gi ft or cash, not to exceed $ may be ~iven to outstanding employees who meet the fo110ni ng cri teria: hl!i}h performance, exce11 ent attendance, hi gh qual ity of work, except' ona1 atti tude, and servi ce to the tolvtlshi p for at 1 east twenty years. OUTSTANDING EIIIPLOYEE PERFORMANCE RECOGNmoN POLICY-RESOLlITION Motion by Mr. Farrell, seconded by Mr. Brockway to accept the outstanding Brployee Performance Recognition Policy as stated. Mr. ward read a 1 etter from Rob DEmko stati ng that he wi 11 not accept the retire rehire package offered to him by the TOIvTlship. The Trustees agreed to have Ms. carlson place an advertisement in the paper for a full time maintenance worker. ZONING- Mr. pesek gave a zoning report. Zoning report will be on file for two years ending 6/13/2013 per the Township'S record retention schedule. NE OHIO PLANNING AND ZONING WORKSHOP-RESOLUTION Motion by Mr. Farrell, seconded by Mr. Brockway to pay the workshop fees and mileage for Mr. Bob sedlak to attend the NE ohio planning and Zoning Workshop. PERSONNEL Mr. Ward suggested giving Randy Rose, the summer maintenance worker, a $.50 per hour raise due to his hard work and commitment. 865

3 SUMMER HELP WAGE INCREASE-RESOLUTION Motion by Mr. Brockway, seconded by Mr. Farrell to increase Randy Rose's wage rate $.50 per hour beginning at the start of the next pay period. Mr. Farrell asked about trying to fix the unreadable headstones in the cemeteries. It was decided to look into this after the Claridon bicentennial celebration. Ms. Grosvenor stated that some veterans don't have headstones. Stones can be acquired from the veteran's Administration free of charge for veterans, however the Township is responsible for puttlng in the foundation. Discussion followed about the gravesites for Kenneth and Nancy Hunt. The deed was signed for Section 246B, graves 1 and 2, in Claridon Center cemetery, for Kenneth and Nancy Hunt. Discussion concerning possible sale of cemetery land to Butch Kibbler. It was reported that there are no outstanding deeds on this lot, the stones were moved, and there are no remalns left. According to the County Auditor's office the land has a value of $2,400. Mr. Brockway will contact Susan wieland, the Township's assistant prosecutor, about the legality of a possible sale. There was discussion concerning dogs being allowed in the cemeteries during Memorial Day services. MS. Grosvenor believes that having dogs during the Memorial services is disrespectful. Mr. Brockway believes a policy needs to be in place before the day of the event. This discussion was tabled. CEMETERY- BUILDINGS- Mr. Farrell and the maintenance crew are working on the list of maintenance repairs given to them by Theresa Warner as time allows. ROADS MS. Millet asked the Trustees if they would like the county Engineer's office to provide the Township with information regarding repaving costs for Aldenshire and Taylor wells Road to be used in the 5 year forecast. REQUEST FOR ROAD PLANS FROM COUNTY ENGINEER RESOLUTION

4 Motion by Mr. Brockway, seconded by Mr. Farrell, to send two letters to the county Engineers office, requesting an estimate for repaving Aldenshire and Taylor wells Roads, and a comprehensive road plan for the rest of the Township roads. Discussion about purchasing a truck. Based on a letter from MS. wieland, the purchase of the pick up truck would need to be competitively bid if the Trustees do not go with the state purchasing program. Mr. Farrell would like to purchase through the state purchasing program to avoid competitive bidding. Mr. Brockway would like to buy locally if possible. This matter was tabled. Mr. Brockway was contacted by a Trustee from Montville Township about a possible exchange of labor and equipment between the two townships. Mr. Farrell will meet with the Montville Trustees at a later date to research the details of a possible exchange. There was discussion about the cost of a second application of MC 70 on claridon's portion of Stillwell, the maintenance driveway, and the park driveway. The total cost will be about $10,000. MS. Carlson contacted the MC70 application company to get a breakdown of the costs. Mr. John Hunter, from Huntsburg, will give claridon Trustees Huntsburg's cost for the MC70 application on stillwell Rd. Tabled until further cost information is received. NEW BUSINESS REQUEST FOR ADVANCE OF TAXES COLLECTED-RESOLUTION Motion by Mr. Farrell, seconded by Mr. Brockwa~, to send a request to the Geauga county Auditor's office for an advance of taxes collected. Mr. ward: Aye, Mr. Brockway: Aye, Mr. Farrell:Aye INDEMNIFICATION AGREEMENT BETWEEN CLARIDON TOWNSHIP AND NANCY KELLOGG STEPHENSON-RESOLUTION Motion by Mr. Brockway, seconded by Mr. Farrell, to send the attached indemnification agreement between Claridon Township and Nancy Ke11 ogg Stephenson to Ms. Stephenson for her revi,ew and signature. 867

5 DONATION TO BERKSHIRE.JR. HIGH BAND-RESOLUTION Motion by Mr. Brockway, seconded by Mr. Farrell, to send a donation in the amount of $ to the Berkshire Jr. High Band for their participation in Claridon's Memorial Day services. SUMMER HELP claridon Township received a phone call from the Geauga Youth Center concerning possible summer employment for one of their residents. A return call received no response from the Geauga youth Center. FIRE LEVY Discussion concerning a replacement of the 2 mil fire levy. Claridon Township receives about $30, a year from EMS. A 1.75 mil levy would generate about $135,000.00, while a 2.0 mil levy would generate about $155, a year. If the EMS receipts remain steady than a 1.75 mil replacement would be sufficient, however if EMS receipts are unstable than it would be necessary to put on a 2 mil replacement levy. A final decision will be made after the budget hearing. OLD BUSINESS TRASH DAY Mr. Brockway will look into borrowing a sign from Geauga Barns, advertising trash day. Ms. carlson will send a press release to the Maple Leaf and News Herald newspapers announcing Claridon's trash day. On Thursday, June 16, 2011, the Claridon maintenance crew will pick up trash from Claridon's senior citizens. It was decided to have the budget hearing for the 2012 budget on July 11 at 6:00 p.m. The regular meeting will follow. Ms. Millet will contact the newspapers. Mr. Brockway attended the Northeast ohio public Energy Council's powering our Communities celebration Event. He presented to the Trustees, two awards given to Claridon Township: The Energy Maker Award and an award recognizing exceptional service to the community through the "powering our communities" energy savings program. 868

6 INDEMNIFICATION AGREEMENT The parties (Claridon Township and Nancy Kellogg Stephenson), agree as follows: In consideration of the use of Claridon Township Property, specifically the pasture and barn in back ofthe administrative building, parcel # , Nancy Kellogg Stephenson agrees to indemnify Claridon Township, and hold Claridon Township, its officers, agents and employees, harmless from any and all claims, actions, suits, proceedings, costs, expenses (including, but not limited to costs and expenses of maintenance), damages and liabilities, including attorney fees, arising out of, connected with, or resulting from the pasturing of any and all animals during the use oftownship property, including parking areas, and barn, described as parcel no i~ agreement, maintain comprehensive general liability insurance in the amount of $l,~~uring Nancy Kellogg Stephenson shall at her own expense, at all times during the performance of this Jt, ~ _~,' the Township against the indemnification obligations undertaken in the paragraph above. Claridon Township shall be listed as an additional insured on the Certificate of Insurance, and said certificate shall contain a thirty (30) day Notice of Cancellation Clause, and a copy of the certificate shall be provided to Claridon Township PO Box 66, East Claridon OH '1\" \ e- Nancy Kellogg Stephenson Ed Ward Dave Brockway Mike Farrell