SOUTH COVENTRY TOWNSHIP BOARD OF SUPERVISORS MINUTES Tuesday, January 7, 2007

Transcription

1 SOUTH COVENTRY TOWNSHIP BOARD OF SUPERVISORS MINUTES Tuesday, January 7, 2007 The Reorganization Meeting of the Board of Supervisors of South Coventry Township, Chester County, PA, was held on, at 7:30 PM in the South Coventry Township Building with Chairperson Timothy Blevins presiding. Mildred Donnell, David Prizer and Sean O Neill, Solicitor, were also in attendance. Mr. Blevins called the meeting to order. REORGANIZATION Mrs. Donnell made a motion to nominate and appoint Tim Blevins as Chairperson of the Board. The motion was seconded by Mr. Prizer, Mr. Blevins abstained. The motion was carried with all ayes. Mr. Prizer made a motion to nominate and appoint Mildred Donnell as Vice Chairperson of the Board. The motion was seconded by Mr. Blevins, Mrs. Donnell abstained. The motion was carried with all ayes. Mr. Blevins made a motion to nominate and appoint Mildred Donnell as Secretary- Treasurer. The motion was seconded by Mr. Prizer, Mrs. Donnell abstained. The motion was carried with all ayes. Mr. Blevins made a motion to reappoint Sherri Gilligan as Assistant Secretary-Treasurer, Peg Batdorf as Township Clerk, Roger Ciebien as Roadmaster and Gary Brown, Ray Troutman and Zach Kolb as Road Crew. The motion was seconded by Mr. Prizer and unanimously carried. Mr. Blevins made a motion to affirm Tim Blevins and Dave Prizer as Supervisors employed as employees to work on the Road Crew. The motion was seconded by Mr. Prizer and unanimously carried. Mr. Blevins made a motion to appoint Sandra Cantrell-Edwards as Residential Zoning Officer/Code Enforcement Officer, LTL Consultants as Commercial Zoning Officer/Code Enforcement Officer, and Sherri Gilligan as Administrative Building Code Official. The motion was seconded by Mr. Prizer and unanimously carried. Mrs. Donnell made a motion to accept Resolution to set the following wages. Mr. Blevins seconded the motion and it was carried unanimously. $15.45/hour for Assistant Secretary-Treasurer $10.30/hour for Clerk

2 Page 2 $40.12/hour for Residential Zoning/Code Enforcement Officer $23.23/hour for Roadmaster $15.50/hour for Public Works Skilled 2 $11.00/hour for Public Works Skilled 1 Mrs. Donnell made a motion to appoint and adopt the following. Mr. Prizer seconded the motion and it was carried unanimously. Mileage Rate for $0.485/mile (IRS approved rate) Treasurer s Bond Limit - $100, Assistant Treasurer s Bond Limit - $100, Township Solicitor Sean O Neill Township Engineer Castle Valley Consultants, Inc. Consulting Engineer Brandywine Conservancy Emergency Management Coordinator John McIntyre Collector of Earned Income Tax Berkheimer Associates Deputy Real Estate Tax Collector Berkheimer Associates Emergency and Municipal Services Tax Collector Berkheimer Associates Mr. Prizer made a motion to reappoint Michael Friedland, Eric Mitchell and David Prizer as members of the Planning Commission. Mrs. Donnell seconded the motion and it was carried unanimously. Mr. Prizer made a motion to reappoint Mel Cooksey as a member of the Zoning Hearing Board. Mrs. Donnell seconded the motion and it was carried unanimously. Mr. Prizer made a motion to reappoint Lou Bagoly, Bill Nesley and Chris Rickards as members of the Environmental Advisory Council. Mrs. Donnell seconded the motion and it was carried unanimously.

3 Page 3 Mr. Prizer made a motion to reappoint Mark Busenkell, Paul Levitsky and Wesley Sessa as members of the Historic Commission. Mrs. Donnell seconded the motion and it was carried unanimously. Mr. Prizer made a motion to accept the following monthly meeting locations, times, and dates. Mrs. Donnell seconded the motion and it was carried unanimously. South Coventry Township Board of Supervisors 1 st Monday South Coventry Planning Commission 3 rd Monday South Coventry Environmental Advisory Council 3 rd Monday Federation of Northern Chester County Communities 2 nd Tuesday Historic Commission 2 nd Monday Park and Rec Board 4 th Monday Mr. Prizer motioned to accept the following Depositories. Mrs. Donnell seconded the motion and it was carried unanimously. General Fund: Checking Harleysville National Bank Savings PLGIT Savings Harleysville National Bank Savings National Penn Bank Building/Park Harleysville National Bank State Fund: Savings PLGIT Driveway Escrow Account: PLGIT Other Escrow Accounts: PLGIT Woodridge Sewer Acct: Checking/Savings PLGIT Woodridge Capital Reserve Account: Malvern Federal Savings Bank Connie Batdorf Park Fund: National Penn Bank Ridglea Water and Sewer: PLGIT Pughtown Partnership Project: PLGIT Mrs. Donnell asked the Supervisors if they were interested in attending the PSATS annual convention. The Supervisors were undecided and will discuss at a later date. Mrs. Donnell motioned to accept the following holidays for full time employees (40 hours per week). Mr. Prizer seconded the motion and it was carried unanimously. New Year s Day Independence Day Day after Thanksgiving Martin Luther King Day Labor Day Christmas Eve ½ day President s Day Columbus Day Christmas Day Good Friday Thanksgiving Day New Year s Eve Day ½ day Memorial Day Mr. Blevins called for a moment of silence in memory of President Ford.

4 Page 4 Minutes Mr. Prizer made a motion to approved the minutes of the December 4, 2006 regular evening meeting, the December 1, 2006 morning meeting and the December 18, 2006 special meeting as presented. Mrs. Donnell seconded the motion and it was carried with all ayes. Public Comment 1. Mrs. Whitlock wanted to know if the Dami Property had been checked on for compliance with the agreement made with the township since the 90 days were up. Mrs. Donnell said LTL Consultants had been contacted and they would be following up on the agreement to make sure it was complied with. Public Works/Roadmaster s Report 1. Roger Ciebien summarized the December 2006 Public Works Report. A copy of the December 2006 Public Works Report is available for review at the Township Office. 2. The Township received a letter from Traffic Planning and Design with a proposal for Bridge Safety Inspections of Township Bridges. Mr. Blevins made a motion to accept their proposal and have the bridges inspected. Mrs. Donnell seconded the motion. It was carried with all ayes and Mr. Blevins signed the proposal. 3. Traffic Planning and Design was not able to complete the Signage and Pavement Marking Study Proposal for this month, but will have it available for next months meeting. 4. The Board Members received s regarding Route 100. Mr. Blevins directed Mrs. Donnell to send another letter to PennDOT asking for a turning arrow on Route 100 south at the intersection of Route 100 and Route 23. Zoning Officer s Report 1. A copy of the December 2006 reports from the Residential Zoning/Code Enforcement Officer and the Commercial Zoning/Code Enforcement Officer are available for review in the Township Office. 1. The Board members received copies of correspondence concerning Bucktown Crossing. 2. The Board members received correspondence regarding Act 157 which takes effect January 1, PA Labor & Industry has increased the training program fee from $2.00 to $4.00 for each permit issued under UCC regulations. Mrs. Donnell made a motion to change the UCC state fee collected for each permit from $2.00 to $4.00. Mr. Prizer seconded the motion and it was carried with all ayes. Planning Commission Report 1. Mrs. Donnell summarized the minutes of the December 18, 2006 meeting. The minutes are available for review in the Township Office. 2. The Board received a Bello Terreno Subdivision Extension Request. Some discussion followed. Mr. Blevins made a motion to extend the Bello Terreno Subdivision until March 5, Mr. Prizer seconded the motion and it was carried with all ayes. Mr. Blevins made a motion to have Bello Terreno appear before the Planning Commission prior to March 5, 2007 and explain the delay and then attend the next Board of Supervisors meeting. Mrs. Donnell seconded the motion and it was carried with all ayes. 3. Chad Camburn from Bursich Associates and Jim Spotts approached the Board with the Spotts Subdivision Final Plan. Mr. Camburn reviewed the Waiver Requests listed in Castle Valley Consultants review letter dated November 29, 2006 with the Board Members. Some discussion followed. Mrs. Donnell made a motion to approve the Spotts Subdivision Final Plan with

5 Page 5 the following conditions: a.) DEP approval of the Planning Modules; b.) Approval of the Driveway Maintenance Agreement by Castle Valley Consultants; c.) Approval of Conservation Easements by Castle Valley Consultants; and d.) Approval the waiver requests per approval from Castle Valley Consultants. Mr. Prizer seconded the motion and it was carried with all ayes. 4. The Board received a memo from Castle Valley Consultants regarding the Saylor Tract Stormwater Management. 5. The Board received a memo about the DiPhillippo stream bank stabilization. The Chester County Conservation District found the project to be adequate. Federation of Northern Chester County Communities Report Mr. Prizer summarized the December 12, 2006 meeting. Historic Commission 1. Mr. Blevins read the minutes of the December 11, 2006 meeting. 2. The Board received a letter asking them to consider a proposal for expansion of the Coventryville Historic District. Mrs. Donnell made a motion to table this item for a few months. Mr. Blevins seconded the motion and it was carried with all ayes. Environmental Advisory Council Report Mr. Nesley summarized the December 18, 2006 meeting. Parks and Rec Board Amy Gorham and Cathie Whitlock summarized the December 18, 2006 meeting. Other Discussion or Business from the Floor Mrs. Whitlock asked about the new Emergency and Municipal Services Tax of $52 per year for anyone employed in South Coventry Township. The Board replied that due to rising expenses they needed to increase revenue and after much thought and discussion this would be the best way to increase revenue without raising the real estate tax. Old Business 1. The Board received a quote to replace the existing emergency vehicle preemption equipment with new equipment. The new equipment will significantly increase the range to allow the signals to be activated from a greater distance. Mrs. Donnell made a motion to authorize Signal Service, Inc. to replace the emergency vehicle preemption equipment. Mr. Blevins seconded the motion and it was carried with all ayes. 2. The Board received a letter from Robert Bezgin, Certified Public Accountant, regarding the 2006 financial audit. Mr. Blevins made a motion to contract with Robert Bezgin to do the Township s 2006 financial audit. Mrs. Donnell seconded the motion and it was carried with all ayes. 3. The Township received a thank you letter from Chester County Solid Waste Authority for agreeing to sponsor the Household Hazardous Waste Event at the Owen J. Roberts Middle School. 4. The Township received a letter from FEMA commending the Township for efforts toward reducing future flood losses. 5. The Board received the Berkheimer Audit Report and they continue to meet the criteria set forth in SAS The Board received the General Permit Acknowledgement from DEP for 3250 Chestnut Hill Road for a stream bank stabilization project. 7. The Board received a dividend check from Longley Insurance as a result of their participation in the Selective Municipal Program.

6 Page 6 New Business 1. Mr. Blevins made a motion to accept the 2007 Agreement with Ridge Fire Company to provide fire protection for a period of one year beginning January 1, 2007 for the amount of $6, Mrs. Donnell seconded the motion and it was carried with all ayes. 2. Mr. Blevins made a motion to accept the 2007 Engineering Services Agreement with Castle Valley Consultants, Inc. Mrs. Donnell seconded the motion and it was carried with all ayes. 3. The Board received a letter from Brandywine Conservancy about the 2007 consultant rates for planning assistance. 4. Mrs. Donnell made a motion to adopt Resolution , an Emergency Services Resolution. The resolution states that Ridge Fire Company of Spring City will provide fire protection, that Ridge Fire Company of Spring City will provide rescue service, and the State Police Of Embreeville, will provide police protection. Mr. Prizer seconded the motion and it was carried with all ayes. The Board members signed the resolution. 5. The Board received a letter from American Water/Applied Water Management regarding a rate adjustment for the Woodridge Sewer Plant effective February 1, American Water requested an increase of $35.41 per month. Mr. Blevins made a motion to accept the 2007 rate adjustment from Applied Water. Mr. Prizer seconded the motion and it was carried with all ayes. 6. The Board received a letter from PPL Gas Utilities regarding pipeline safety. 7. The Township received a letter from Green Valleys Association asking them to sponsor their 2007 Envirofest to be held on May 5, Mr. Blevins made a motion to donate $1,000 to the 2007 Envirofest. Mrs. Donnell seconded the motion and it was carried with all ayes. 8. The Township received the hearing schedule for the Chester County Board of Assessment Appeals. 9. The Township received Magisterial District Court audit information from the County of Chester Controller. Correspondence Receipt of the following correspondence was acknowledged: 1. November 2006 log from Chester County Emergency Services. 2. PSATS News Bulletin Financial Business - Mr. Blevins announced that there was $48, in Receipts and the Board of Supervisors unanimously approved $43, in Disbursements. Having no further business, the meeting was adjourned. The next regular monthly meeting will be held on Monday, February 5, 2007 at 7:30 PM in the South Coventry Township Building. Respectfully submitted, Sherri Gilligan