November 6, The Board of Public Works and Safety met in regular session in the Council Chambers on Tuesday November 6, 2018 at 9:00am.

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1 November 6, 2018 The Board of Public Works and Safety met in regular session in the Council Chambers on Tuesday November 6, 2018 at 9:00am. Present: Mayor Krentz, Clay Turner and Mitch Feikes Absent: None Pledge Mayor Krentz led the Pledge of Allegiance Minutes As each Member received an advance copy of the minutes from the October 16, 2018 meeting, Mayor Krentz stated they would dispense with the reading of the same and asked if there were any questions. Approval of Minutes Mr. Feikes moved to approve the minutes as presented; motion seconded by Mr. Turner and unanimously carried. Public Comment Donna McCleary, 135 W. McClung Road, stated she inherited 25 acres of land with 15 of it to be left for wildlife. It was turned over to the La Porte County Conservation Trust and they refused the property because of the contamination on it from the pond. She is not asking for the City to clean it up however she is requesting for a hold harmless letter from the City specifically asking that the City provide a written enforceable commitment from the City to take responsibility for any environmental contamination claims on the wildlife preserve property caused by the landfill or its operation or management. She wants it with no stipulations. Ms. McCleary wants to make out a will but she cannot pass on the land to anyone because they would be accepting contaminated property and responsibility. Clerk-Treasurer Claims Approval Joanne K. Layman, Deputy Clerk-Treasurer, presented Civil City Claims in the amount of $1,191, She noted this included the November Health Insurance, PERF from the October 19 th and November 2 nd Payroll, 3 rd Quarter match for Transit, 7 new Police vehicles and the November trash bill. Motion/Vote Approve Civil City Claims Mr. Turner moved to approve Civil City Claims in the amount of $1,191,776.62; motion seconded by Mr. Feikes and unanimously carried. The Deputy Clerk-Treasurer presented Sewage Claims in the amount of $247, She noted this included a transfer to Sewage Depreciation, November Health Insurance and PERF for the October 19 th and November 2 nd Payroll.

2 Motion/Vote Approve Sewage Claims Mr. Feikes moved to approve Sewage Claims in the amount of $247,486.32; motion seconded by Mr. Turner and unanimously carried. The Deputy Clerk-Treasurer presented Water Claims in the amount of $148, She noted this included the November Health Insurance and the PERF from the October 19 th and November 2 nd Payroll. Motion/Vote Approve Water Claims Mr. Feikes moved to approve Water Claims in the amount of $148,568.36; motion seconded by Mr. Turner and unanimously carried. The Deputy Clerk-Treasurer presented Payroll for October 19, 2018 in the amount of $401, Motion/Vote Approve Payroll Mr. Turner moved to approve Payroll for October 19, 2018 in the amount of $401,896.15; motion seconded by Mr. Feikes and unanimously carried. The Deputy Clerk-Treasurer presented Payroll for November 2, 2018 in the amount of $388, Motion/Vote Approve Payroll Mr. Turner moved to approve Payroll for November 2, 2018 in the amount of $388,203.02; motion seconded by Mr. Feikes and unanimously carried. New Business Ticket Appeal The appeal is for Ticket #63586 in the amount of $25, Ticket #63587 in the amount of $50 and Ticket #63588 in the amount of $25. The appeal states that their dog was illegally taken out of their yard while on vacation and taken to the animal shelter. The animal has inside anxiety and they had arrangements made for the animal while they were away. The traffic control officer waived the late fees due to them being on vacation so the total amount of the appeal is $100. After discussion this appeal was recommended to be tabled until all the information can be reviewed. Motion/Vote Table Ticket Appeal for Ticket # s 63586, and Mr. Turner moved to Table Ticket s #63586, and for review; motion seconded by Mr. Feikes and unanimously carried. Request for Use: City of La Porte Employee Lunch The Request for Use is for the City of La Porte Employee Lunch that took place on November 2, The closure was for ½ of the 800 block of Michigan Avenue from Jefferson Avenue to alleyway-both lanes of traffic and parking on both sides of that section of Michigan Avenue which is directly in front of City Hall. Permission was asked prior thru and know looking for a retroactive approval of request.

3 Motion/Vote Retroactive Approval for Request for Use: City of La Porte Employee Lunch Mr. Feikes moved to retroactive approve Request for Use for the City of La Porte Employee Lunch as presented; motion seconded by Mr. Turner and unanimously carried. Request for Use: Tonn and Blank Construction: Temporary Access Nick Minich, City Engineer, stated they have been working closely with Tonn and Blank Construction on the Beacon Franciscan Hospital Project on I Street. There is a section of J Street that is a City Right of Way. Tonn and Blank are currently working with our legal department and the City team to work on an easement in that area. In the interim of finalizing the easement they are looking for temporary access to use for construction. The temporary access would be off of J Street. Jos Schoon representing Tonn and Blank explained about the area that they are wanting to access. The Project will take approximately 12 months and they are looking to have the temporary access from November 9 th to December 31 st until the easement can be finalized. Motion/Vote Approve Request for Use: Tonn and Blank Temporary Access Mayor Krentz moved to approve the Request by Tonn and Blank for temporary access off of J Street for the Beacon Hospital Project; motion seconded by Mr. Turner and unanimously carried Holiday Schedule Mayor Krentz presented the proposed 2019 Holiday Schedule as follows: New Year s Day Tuesday, January 1 Martin Luther King Jr. Day Monday, January 21 President s Day Monday, February 18 Good Friday Friday, April 19 Primary Election Day Tuesday, May 7 Memorial Day Monday, May 27 Independence Day Thursday, July 4 Labor Day Monday, September 2 Columbus Day Monday, October 14 General Election Day Tuesday, November 5 Veterans Day Monday, November 11 Thanksgiving Thursday, November 28 Black Friday Friday, November 29 Christmas Eve Tuesday, December 24 Christmas Day Wednesday, December 25 Motion/Vote Approve 2019 Holiday Schedule Mr. Turner moved to approve the Proposed 2019 Holiday Schedule as presented; motion seconded by Mr. Feikes and unanimously carried.

4 Permission to Advertise Public Offering of E. Lincolnway Beth Shrader, City Planner, asked the Boards permission to advertise for a public offering of the Lady Rose property at E. Lincolnway. The City acquired the property in advance of the 2016 Commissioners Sale and we wish to offer it up for redevelopment. Bids for purchase of the property will be opened at the December 4 th meeting of the Board of Works. Motion/Vote Approve Request to Advertise Public Offering of E. Lincolnway Mr. Turner moved to approve the Request to Advertise Public Offering of E. Lincolnway as presented; motion seconded by Mr. Feikes and unanimously carried. Grant Agreements: Clear Lake Trailhead and Boardwalk, Chessie Trail Phase 2 Engineering and Sub- Area Plan and Clear Lake Recreational Improvements Ms. Shrader presented three grant agreements from the Healthcare Foundation of La Porte. The City will be awarded a total of $1,055,089 by the Healthcare Foundation of La Porte at their awards ceremony on November 14, The funded projects include the local match for engineering of the second phase of the Chessie Trail; a sub-area plan for Newporte Landing, Clear Lake and downtown; and construction of the Clear Lake Boardwalk, two trailheads along Clear Lake, a connector trail between the Chessie Trail and Hoelocker, and the filling of the west basin for future recreational development. Since the agreements are all signed electronically, Ms. Shrader asked the Boards permission to sign on behalf of the City for each of the three projects. Motion/Vote Approve Healthcare Foundation of La Porte Grant Agreements Mr. Feikes moved to approve the Healthcare Foundation of La Porte Grant Agreements as presented and allow Ms. Shrader to sign on behalf of the City; motion seconded by Mr. Turner and unanimously carried. LP PMTF Contract 2019 Tom MacLennan, Director of Transporte, presented the La Porte Public Mass Transit Funding Contract for This State grant is in the amount of $ 69,515 that does not require a local match rather the grant is used to match Federal funding. Mr. MacLennan asked the Board to accept the LP PMTF Contract 2019 and authorize the Mayor and the Clerk-Treasurer to sign. Motion/Vote Approve LP PMTF Contract 2019 Mr. Turner moved to approve the LP PMTF Contract 2019 as presented and authorize the Mayor and the Clerk-Treasurer to sign; motion seconded by Mr. Feikes and unanimously carried. Request to Bid Annual Fuel Contract Mr. Minich asked the Boards permission to Request Bids for the City s 2019 Fuel Contract and award them sometime in December. Motion/Vote Approve Request to Bid Annual Fuel Contract Mr. Feikes moved to approve the Request to Bid Annual Fuel Contract as presented; motion seconded by Mr. Turner and unanimously carried.

5 INDOT-LPA Agreements Mr. Minich presented the following INDOT-LPA Agreements: Des# Sidewalk Projects $120,000 Des# Sidewalk Projects $120,000 Des# Pavement Management $100,000 Des# Pavement Management $100,000 Des# Pavement Management $200,000 He stated they have funds for sidewalks in 2019 and 2020 and for pavement management in 2019, 2020 and The Grant Amounts are 80% of the Projects. Motion/Vote Approve INDOT-LPA Agreements Mr. Turner moved to approve the INDOT-LPA Agreements as presented; motion seconded by Mr. Feikes and unanimously carried. Schneider Pay Application Mr. Minich presented Pay Application #7 to Schneider in the amount of $734, and Pay Application #8 to Schneider in the amount of $666, Discussion was held on project satisfaction and Todd Taylor, Water Director, stated they are about 80% finished with the project, with some issues getting into some houses and some lingering billing issues. Motion/Vote Approve Schneider Pay Applications Mr. Feikes moved to approve the Schneider Pay Applications as presented; motion seconded by Mr. Turner and unanimously carried. Unfinished Business Recommendation for Award: Demo of 709 Maple Avenue Mr. Minich stated they reviewed the bid for Demolition at 709 Maple Avenue and recommended the Board award the project to Pavey Excavating in the amount of $33,760. Motion/Vote Award Demolition of 709 Maple Avenue Mr. Feikes moved to award the Demolition of 709 Maple Avenue to Pavey Excavating in the amount of $33,760; motion seconded by Mr. Turner and unanimously carried. Department Reports Fire: Andy Snyder, Fire Chief, reported the Department is fully staffed with the new hires of Derek Devereaux, Jesse Bowen and Jordan Hines. They will attend the academy in January of Water: Mr. Taylor thanked everyone involved with the Lunch for the employees. City Planner: Ms. Shrader presented a packet of information from CGI. This company would provide three videos at no charge to the City to promote the City of La Porte. Discussion was held on who would have approval of content of the videos.

6 Mr. Turner and Mr. Minich had a discussion regarding the walkway around Hoelocker Drive with some residents running over the greenery when backing out of their driveways. VOTE!!! Adjourn There being no further business, Mr. Turner moved to adjourn; motion seconded by Mr. Feikes and unanimously carried. Attest: Joanne K. Layman, Deputy-Clerk-Treasurer Approved: November 20, 2018 Approve: Mark A. Krentz, Mayor