Hillsboro City Board of Education. Wednesday September 18, 2013 Regular Board Meeting

Transcription

1 CALL TO ORDER: The was called to order at the Hillsboro Board Of Education Office, 39 Willettsville Pike, Hillsboro, Ohio, by Bill Myers, President at 7:00 p.m. ROLL CALL: Mr. Myers, present; Mrs. Rhoads, present; Mr. Walker, present; Mr. Britton, present, Mr. Barnhouse, present, and Ali McKenna student representative, present. PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Board President Bill Myers. OATH OF OFFICE: The Board President administered the Oath of Office to our new Interim Treasurer, Lewis Ben Teeters. Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of Ohio, and will faithfully discharge and perform the duties of Interim Treasurer of the Board of Education of the Hillsboro City School District, in Highland County, Ohio during your continuance in office? Mr. Teeters: I do. The Interim Treasurer administered the Oath of Office to our new student representative, Ali McKenna. Do you solemnly swear that you will serve as student representative of this Board of Education for the school year, performing all duties of the office and or duties assigned to you by the district? Ms. McKenna: I do. ADDITIONS/CORRECTIONS TO THE AGENDA: Addition to #15 Medical Leave Addition to #16 Resignations Additions to #17 Employment Addition #18 Approval of Bid Addition #19 Rejection of Bid Addition #20 Paving Contract PUBLIC PARTICIPATION: The following is a list of the people who spoke at the board meeting: Ricky Burns 5431 US 50 West, Hillsboro, Ohio RECOGNITION: Mr. Earley: No recognitions at the present time.

2 MINUTES: The Interim Treasurer recommended the Board approve the Minutes for the regular meeting on August 21, Mrs. Rhoads moved and Mr. Barnhouse seconded to approve. Mrs. Rhoads, aye; Mr. Walker, aye; Mr. Britton, aye; Mr. Barnhouse, aye; and Mr. Myers, aye. MINUTES: The Interim Treasurer recommended the Board approve the minutes of the Special Board Meeting on September 3, Mr. Britton moved and Mr. Walker seconded to approve. Mr. Walker, aye; Mr. Britton, aye; Mr. Barnhouse, aye; Mrs. Rhoads, aye; and Mr. Myers, aye. Motion carried FINANCIAL REPORT: The Interim Treasurer recommended the Board approve the financial reports as presented. 1. Cash Reconciliation Report 2. SM-2 Report 3. Receipts for August Checks issued for August 2013 Cash balance as of 8/31/2013 was $6,045,692. compared to 8/31/2012 $5,516,052. Expenses for the month were $1,804,297. Mrs. Rhoads moved and Mr. Barnhouse seconded to approve. Mr. Britton, aye; Mr. Barnhouse, aye; Mrs. Rhoads, aye; Mr. Walker, aye; Mr. Myers, aye.and Ms. McKenna, aye. Motion Carried. MEDICAID AUDIT: The Interim Treasurer recommended the Board approve Kennedy Cottrell Richards to perform the Medicaid Audit for 2013 and 2014 at a cost of $2,680 each year. Mr. Walker moved and Mrs. Rhoads seconded to approve. Mr. Barnhouse, aye; Mrs. Rhoads, aye; Mr. Walker, aye; Mr. Britton, aye; Mr. Myers, aye; Ms. McKenna, aye.

3 PERMANENT APPROPRIATIONS FOR FY 2014: The Interim Treasurer recommended the Board approve the following Permanent Appropriations for FY14. BE IT RESOLVED by the Board of Education of the Hillsboro City Schools, Highland County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the fiscal year ending June 30, 2014, the following sums be and the same hereby set aside and appropriated for several purposes for which are to be made and during said fiscal year. FURTHERMORE, that the Treasurer be authorized to pay any and all bills according to the amounts duly appropriated for the various purposes established in the annual appropriation measure: GOV/GENERAL 001 GENERAL $22,132, GOV/DEBT 002 Bond Retirement $ 1,238, GOV/CAPITAL 003 Permanent Improvement $ 507, PRO/ENTERPRISE 006 Food Service $ 1,030, FID/EXPENDABLE 007 Special Trust $ 13, ENDOWMENT 008 Endowment $ GOV/SPECIAL 018 Public School Support $ 139, GOV/SPECIAL 034 Classroom Facilities $ 120, Maint. SPECIAL REVENUE 035 Termination Benefit $ 200, FID/AGENCY 200 Student Managed $ 174, Activities GOV/SPECIAL 300 District Managed $ 180, Activities GOV/SPECIAL 401 AUXILLARY $ 84, SERVICES GOV/SPECIAL 451 Connectivity Fee $ 9, GOV/SPECIAL 463 Alternative School $ 49, GOV/SPECIAL 516 IDEA B $ 542, GOV/SPECIAL 524 Voc Ed Carl D. Perkins- $ 6, GOV/SPECIAL 536 Title I School $ 55, Improvement GOV/SPECIAL 551 Title III $ GOV/SPECIAL 572 Title I $ 1,075, GOV/SPECIAL 587 Idea Preschool $ 4, GOV/SPECIAL 590 Title II A $ 190, GOV/SPECIAL 599 Rural & Low Income $ 50, $27,806, Mrs. Rhoads moved and Mr. Britton seconded to approve: Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mr. Myers;

4 FIVE YEAR FORECAST: The Interim Treasurer recommended the Board approve the Five Year Forecast as presented. (Copy on file in the Treasurer s Office ). Mr. Britton moved and Mr. Walker seconded to approve. Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Myers; TRANSFER OF FUNDS: The Interim Treasurer recommended the Board approve the following transfer each month for fiscal year $25,000. From: (General Fund) To: (Permanent Improvement). Mrs. Rhoads moved and Mr. Barnhouse seconded to approve. Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Myers; PERSONNEL - MEDICAL LEAVE: The Superintendent recommended the Board approve the following medical leave. Julia Clouse Speech Therapist Amended maternity leave effective added to previous leave request beginning and eight weeks after birth Nancy Jennings Custodian Extension of leave, additional 2 weeks until Donna Tira Cook Effective for eight weeks, for surgery. Mr. Britton moved and Mr. Rhoads seconded to approve. Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Britton; aye, Mr. Myers; Motion carried PERSONNEL - RESIGNATIONS: The Superintendent recommended the Board approve the following resignations. Patty Long Custodian Retirement effective Kim Miller Teacher Retirement effective Sandra Nartker Teacher Retirement effective Eric Roush Transportation Supervisor effective Mr. Britton moved and Mr. Barnhouse seconded to approve. Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mr. Myers;

5 PERSONNEL - EMPLOYMENT: The Superintendent recommended the Board approve the following individuals for the contracts and positions indicated contingent upon a satisfactory background check and proper certification. Sub Certificated James Attinger Carolyn Cousar Danielle Daley Joyce Ford Meredith Ford Jason Fox Shirley Furbee Rolland Hauke John Hern Cyndia Inlow Meri Magee Ross Matthews Darlene Mihalik Bruce Miles Ashley Morse Jennifer Samartini Samantha Schlaegel Matthew Sexton Christopher Shirkey Paul Shivers Ryan Stuckey Christopher Tracy Donna Walker Rick Wilson Barb Yochum Sub Classified Jasmine Harper Aide & Clerical Hillary Hoop Aide Nathan Horne Van Driver Sue Hunter Van Driver Kathy Knauff Custodian Terry McConnaughey Van Driver Libby McNeal Van Driver Katrina Michael Clerical Terry Moore Bus Driver Dan Spidel Van Driver Sally Throckmorton Aide, Clerical, Cook & Custodian Volunteers Molly Bingaman HES Nathan Hunter Camp Joy Angela Terrel HES Josh Wilkin Wrestling Tutors Jennifer Campbell Bill Christman Elena Cullom Jacqueline Cupp Joyce Ford Ruth Georges Roger Grimsley Emily Jeffers Teresa Marion Tom Milbery Heather Murphy Sandra Nartker Tammy Newsome Christy Osborne Melinda Partridge Patricia Reinholz Ashley Schelling Michele Schurman Anissa Simmons Larry Smith Lisa Throckmorton Gina Van Zant Constance Walker Shannon Wright Shannon Yochum Classified Patricia Garrett Aide at HCCS Supplementals Scott Estes Elementary Wrestling Lisa Kidder Freshman Class Sponsor Jeremy McGraw 7 th Gr. Boys Basketball Jeremy Ratcliff Ass t. Wrestling Greg Rhoads Ass t. Wrestling Ryan Stuckey MS Wrestling Rebecca Weiderman DLC MS Encore Brian Williamson MS Wrestling Mrs. Rhoads moved and Mr. Britton seconded to approve. Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Myers;

6 PARKING LOT ELECTRIC: The superintendent recommended the Board approve Rhodes Electric bid for the parking lot project for $26, Mr. Britton moved and Mrs. Rhoads seconded to approve. Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Myers; aye, and Ms McKenna; aye. CONCRETE WORK: The Superintendent recommended the Board reject all bids for the concrete work on the outside of the track with lowest bid being $188, Mr. Britton moved and Mrs. Rhoads seconded to reject. Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Britton; aye, Mr. Myers; TRACK SYNTHETIC SURFACE: The Superintendent recommended the Board approve the contract with Heiberger Paving to install the track synthetic surface at the cost of $238, They will also be here to oversee the installation of the final layer of asphalt to ensure it meets the necessary specifications. Mr. Britton moved and Mr. Barnhouse seconded to approve. Mrs. Rhoads; aye, Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mr. Myers; COMMITTEE REPORTS: Rick reported that Roberts Paving will be on site starting Friday. The construction of the storage building will begin next week.. Terry thanked Mr. Earley for doing a great job on handling the bidding process on the track, also commented that our districts track will be the premier track in the area when finished. Beverly reported on the Great Oaks meeting of September 11, A reception was held for thirty new associates to introduce them to the Board of Directors. The Board of Directors acknowledge contributions of members of the Great Oaks Education Foundation Golf Classic Committee. The 2013 event raised $55,000 for the Foundation. This money will be used for scholarships, grants and financial assistance for Great Oaks students. New student orientation a positive environment on student achievement the message to students is the same: We are excited you are here, your success is important to us, and we will work with you every step of the way. The Board of Directors approved over 1,000 members to serve on advisory committees for career instructional programs and operational centers. These experts help ensure that the skills taught in our programs are relevant to today s labor market. In addition, they serve as advisors, teachers, mentors

7 and employers. Great Oaks has been awarded the Governmental Financial Officer Association s Certificate of Achievement for Excellence in Financial Reporting for the 22 nd consecutive year and the Association of School Business Officials Certificate of Excellence in Financial reporting Award for the 21 st consecutive year. Diamond Oaks received the Sodexo Gold 100 Award in recognition of achieving a perfect score on the Food, Safety and Health Audits conducted during the school year. Dr. White reviewed the process and documentation for meeting the legal requirements outlined in HB 59 that pertain to composition of Career-Technical school boards. The law adds a requirement that CTE board members must have knowledge and experience in workforce development. While the local board retains the authority to appoint its representative to the Great Oaks Board, it is also responsible for ensuring that that appointee meets the necessary legal qualifications. I attended a 2013 Treasurer s Clinic on September 18, 2013 topics presented; OHSAA updates, Preparation for upcoming 2013 audits, Public information in the information age and the Affordable Care Act as well as Budget and Legislative updates. Sam nothing. Jerry reported on the cafeteria that the district started the year with a new point of sale system that the food service manager is cross-training her staff on the new system, the district continually has to report that we are compliant with the new state mandated requirements for breakfast, our district is at 50.3% free and reduced lunches as of September 18. Last year the cafeteria had State and Federal Audits we passed both. The Federal Audit was for a 6-cent audit which will allow the district to collect approximately $1, more per month for federal reimbursement the district will be audited every three years for the six cent reimbursement requirements. Cafeteria has two new staff members at the Elementary they are currently working with the cash registers, but will be trained in all other duties in the cafeteria. The food service director has been in touch with the National Honor Society and Student council to see if there is any interest in getting a Child Nutrition Leaders Group together. Student recognition currently 2569 students are enrolled in Hillsboro City Schools, 1231 are in grades 7 thru 12. Of that number more than 410 students are engaged in extra-curricular and/or co-curricular activities. (That is more than one-third of our students in those grades). I propose that we as the Board research ways to bring recognition to these students. Students that are involved in school activities are inclined to have improved grades, fewer discipline occurrences, and pride in our schools/communities. Therefore I would like to embrace a person to bring to the media the achievements of all of our students. We have journalism class that could be involved and Tom Milberry (retired Jr. High Language Arts teacher) has volunteered to be the contact person. I propose that we find ways to honor our students. Bill nothing to report. Very thankful to our staff and everyone who prepares these kids. We are very fortunate that we have a great staff in place and they genuinely care for the kids. I would also like to thank Eric Roush for his service to the district and wish him the best in the future. EXECUTIVE SESSION: The Superintendent recommended the board go into Executive Session for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. There will be no further action taken. Mr. Britton moved and Mrs. Rhoads seconded to go into Executive Session. Mr. Walker; aye, Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Myers; Time in: 7:46 p.m. Time Out: 9:51 p.m..

8 ADJOURNMENT: Mr. Barnhouse moved we adjourn at 9:52 p.m. and Mr. Britton seconded to approve. Mr. Britton; aye, Mr. Barnhouse; aye, Mrs. Rhoads; aye, Mr. Walker; aye, and Mr. Myers; aye. The next is scheduled for Wednesday, October 16, 2013 beginning at the Hillsboro Board of Education Office, 39 Willettsville Pike, Hillsboro, Ohio Board President Interim Treasurer