EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 13, 2014
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1 EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 13, 2014 The Board of School Trustees met in regular session at 6:00 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN with Mr. Lollar presiding. All members were present. Also attending were Benny Grimes, Andrea Perry, Jon Price, Kevin Rockey, Dr. William A. Glentzer, Tammy Lewis and Susan Ingels. Everyone was led in prayer by Mr. Hardin and the Pledge of Allegiance by Mr. Lollar. REORGANIZATION OF THE BOARD A. Election of Officers Dr. Glentzer acted as temporary chairman until a president was nominated and elected. Dr. Glentzer opened the nominations for Board President. Mr. Hardin nominated Justin Lollar for Board President. There were no further nominations. Mr. Hardin moved and Mrs. Hamm seconded a motion for closing nominations. The motion passed 4 yes, 0 no, 1 abstention. Mr. Lollar abstained. Mr. Lollar opened nominations for Board Vice President. Mrs. Weddle nominated Cathy Hamm for Board Vice President. There were no further nominations. Mrs. Weddle moved and Mr. Hardin seconded a motion to approve Cathy Hamm for Board Vice-President. The motion passed 4 yes, 0 no, 1 abstention. Mrs. Hamm abstained. Mr. Lollar opened nominations for Board Secretary. Mrs. Hamm nominated Alice Taulman for Board Secretary. There were no further nominations. Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve Alice Taulman for Board Secretary. The motion passed 4 yes, 0 no, 1 abstention. Mrs. Taulman abstained. B. Establish Board Salary and Per Diem for Special Meetings Mr. Lollar stated the past annual salary was $2, with a per diem of $50.00 for special Board meetings. Mrs. Hamm moved and Mrs. Weddle seconded a motion to leave the annual
2 salary at $2, and a per diem of $50.00 for special meetings. There was no further discussion. The motion passed 5 yes, 0 no. C. Appoint Board Representative to Athletic Council Mr. Lollar opened the nominations for Board Representative to Athletic Council. Mrs. Weddle nominated Mr. Lollar as Board Representative to Athletic Council. There were no further nominations. Mrs. Weddle moved and Mr. Hardin seconded a motion to approve Mr. Lollar for Board Representative to Athletic Council. The motion passed 4 yes, 0 no, 1 abstention. Mr. Lollar abstained. D. Appoint ISBA Legislative Liaison and Policy Liaison Mr. Lollar opened the nominations for ISBA Legislative Liaison and Policy Liaison. Mrs. Taulman nominated Guy Hardin as ISBA Legislative Liaison and Policy Liaison. There were no further nominations. Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve Guy Hardin for ISBA Legislative Liaison and Policy Liaison. The motion passed 4 yes, 0 no, 1 abstention. Mr. Hardin abstained. E. Time, Date and Place of Regular School Board Meetings. Mr. Lollar stated the past School Board Meetings were at 6:00 p.m. on the third Monday of each month at the Administrative Office. Mrs. Weddle moved and Mr. Hardin seconded a motion to establish Board Meeting dates as the third Monday of each month at 6:00 p.m. at the Administrative Office. There was no further discussion. The motion passed 5 yes, 0 no. F. Appointment of Treasurer and Deputy Treasurer Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve Tammy Lewis as Treasurer and Carrie Brown as Deputy Treasurer. There was no further discussion. The motion passed 5 yes, 0 no. G. Appointment of Corporation Attorney Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve Mr. Larry Gesse as Corporation Attorney at a rate of $200 per hour. The motion passed 5 yes, 0 no.
3 H. Appointment of School Physician Mrs. Taulman moved and Mrs. Weddle seconded a motion to approve Dr. James Kozarek as School Physician with a retainer of $1, per year. The motion passed 5 yes, 0 no. PRESENTATIONS A. Building Reports Mrs. Perry, East Side Principal, stated East Side had a strong first full day back today from Christmas break. Before Christmas break, Brandy Hyatt organized the Pre-Kindergarten family night and twenty-five preschoolers and their families attended. They had lots of activities and each child was given a packet that they could take home to work on over the break. Mrs. Perry thanked all of the custodians and maintenance personnel for all the snow removal and salting the sidewalks for our students and staffs safe return to school. School grades were released and East Side received their school letter grade of an A. The staff is very excited about receiving an A and the students and staff are now eagerly working toward ISTEP preparation to continue that success. Mr. Jon Price, Middle School Principal, stated the middle school, high school and athletic department are going to start an initiative with Coca Cola to implement a recycling program with plastic. There will be big Coke bottles placed in the gymnasiums for people to dispose of their empty cola bottles. The middle school has started preparing for ISTEP. Unfortunately, the middle school received a C grade, and our push is to get this year s grade raised to show a true representation of our school. Mr. Kevin Rockey, Edinburgh High School Principal, stated report cards will be going out in the near future; we are waiting on C-4 grades to get turned in. Along with the report cards, the high school will be sending out testing information and information on how parents can sign up for the weekly update that we are implementing so parents can be more informed of what is happening at the middle school and high school. AdvancEd (formerly North Central) makes a school visit every five (5) years and they are coming to the high school on February 11 and 12, 2014 for accreditation. For the third year in a row, Edinburgh High School received a school grade of an A. Mr. Rockey stated he is very proud of the letter grade, but he is also aware that a lot of work goes into that, starting at the elementary and middle school. Their students come to the high school prepared and Mr. Rockey appreciates the hard work from teachers and staff. Mr. Rockey wanted to recognize one of our seniors, Christopher Quillen, who just earned
4 his Eagle Scout rank on Saturday. Financial Aid night for seniors and their parents is January 22, 2014 at 6:00 p.m. in the cafeteria. B. Recognition of Middle School Students of the Month Due to Christmas Break and weather related school closings and delays the January students of the month will be recognized at the February meeting. C. Presentation to T & G Construction Dr. Glentzer presented a plaque to Mr. Benny Grimes, President of T & G Construction, in appreciation for all his cooperation, work ethic and willingness to go the extra mile to complete the locker room renovation project. PUBLIC COMMENTS REGARDING AGENDA ITEMS Mr. Lollar invited public comments regarding agenda items. There were no public comments. NEW BUSINESS A. Consent Agenda 1. Minutes of the December 16, 2013 Board Meeting. 2. Claims for Payment Claims # 4778 through and including #4861 and payroll dates of December 27, 2013 and January 10, The payroll claims will now include the gross salary per employee per State Board of Accounts recommendation. 3. Personnel - Recommendation to approve Autumn Humbaugh as Girls Varsity Softball Coach for the season; recommendation to approve Timothy Delk as twelve month custodian. Mr. Delk will begin as a full time sub custodian and upon passing his physical, Mr. Delk will be hired as a full time custodian with a sixty (60) day probationary period. Recommendation to approve Susan Lucas as East Side Special Ed Instructional Assistant beginning January 16, 2014; recommendation to approve Paula Moore as East Side Essential Skills Teacher beginning January 14, 2014; recommendation to approve maternity leave for Lindsay Patterson beginning February 23, 2014 for six (6) weeks unless otherwise stated by her physician; recommendation to approve extension of medical leave for Sandy Gillespie to March 3, Donations Miscellaneous office supplies from Sonoco Flexible Packaging to East Side Elementary School; $200 from James and Betty Dameron to Edinburgh Middle School SWIPE Program. 5. Cancellation of Old Checks Check # in the amount of $1.44; check # in the amount of $20.00; ES ECA check # 3245 in the amount of $10.00; HS ECA check #
5 18548 in the amount of $48.48; check # in the amount of $9.00; check # in the amount of $24.97; check # in the amount of $50.00; check # in the amount of $ Series 2013 Bond Affidavit for Payment $3, to Lancer & Beebe, LLC for secured entrance construction documents; $425 to Hayden Burton for painting; $6, to Burton s Flooring Center for carpet in office common areas and halls; $2, to Educational Furniture for computer tables; $ to Sherwin Williams for paint. Mrs. Taulman moved and Mrs. Hamm seconded a motion to approve the consent agenda as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. B. Superintendent Committee Appointments Dr. Glentzer stated he spoke with Julie Slavens, staff attorney for the Indiana School Board Association about Board appointed committees. She said that Board appointed committees are legal but fall under the Open Door Policy. Dr. Glentzer suggested the Board members to the following committees: Mrs. Hamm and Mr. Hardin to the Transportation Committee; Mr. Lollar and Mrs. Weddle to the Capital Projects Committee; and Mrs. Taulman (with one other board member) to the Policy Committee. Dr. Glentzer would be chairing the committees with Mr. Rockey being co-chair on the Policy Committee. Mrs. Hamm moved and Mrs. Weddle seconded a motion to approve the appointment of committee members as presented to the Board. There was no further discussion. Motion passed 5 yes, 0 no. C. Corporation Maintenance Update Dr. Glentzer presented a corporation maintenance update: Painting in the locker room is completed and everything is almost completed so the building inspector can make his final inspection. In the weight room, the painting is complete, the ceiling tile came in and we are getting ready to install it. The new secured entrance is about ninety percent (90%) complete; we are waiting on the glass to come in and the painting needs to be completed in that area. HVAC is doing a good job controlling the heat in each of the classrooms. Major items that we need to look at in the future is roofing. D. Update on the Construction Project.
6 Dr. Glentzer presented an update on the construction project: Dr. Glentzer gave the Board members a list of all RFIs (change orders) and stated we are down to two (2) areas in the change orders that we need to determine the responsible party. When everything is finalized, Dr. Glentzer will have the architect do a change order application for T & G Construction in order for them to receive full payment. OLD BUSINESS There was no old business. PUBLIC COMMENTS There were no public comments. ADDITIONAL ITEMS Dr. Glentzer thanked the Board members for attending the dedication of the locker room renovation/addition. Dr. Glentzer also thanked the building principals. They are doing a great job getting things going in the buildings. BOARD INPUT Mrs. Weddle thanked the principals for their building reports. Mrs. Hamm stated she has received a couple of comments from parents being appreciative that school closings and delays are being decided early so they can make plans for their children. Mr. Lollar reminded the board that the next meeting will be February 17, 2014 at 6:00 p.m. ADJOURNMENT Mrs. Taulman made the motion to adjourn the meeting at 6:20 p.m. Mrs. Weddle seconded. Motion passed 5 yes, 0 no.
7 JUSTIN LOLLAR, PRESIDENT GUY HARDIN, MEMBER CATHY HAMM, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY EDINBURGH COMMUNITY SCHOOL CORPORATION Edinburgh, Indiana January 13, 2014 The Board of School Trustees met in regular session at 6:30 p.m. on this date at the Administration Building, 202 S. Keeley Street, Edinburgh, IN with Mr. Lollar presiding. Mr. Hardin was absent. Also attending were Kevin Rockey, Andrea Perry, Jon Price, Dr. William A. Glentzer, Tammy Lewis, and Susan Ingels BOARD OF FINANCE ANNUAL MEETING A. Appoint officers of Board of Finance Mrs. Hamm moved and Mr. Lollar seconded a motion to approve Justin Lollar, President; Cathy Hamm, Vice President; and Alice Taulman, Secretary, as Board Officers of the Board of Finance. There was no further discussion. The motion passed 5 yes, 0 no. All Edinburgh Community School Corporation Board Members serve on the Board of Finance. B. Review the Annual Report of Investment The Board of Finance reviewed the annual Report of Investments.
8 C. Adjournment Mrs. Taulman moved and Mrs. Weddle seconded a motion to adjourn the meeting at 6:32 p.m. The motion passed 5 yes, 0 no. JUSTIN LOLLAR, PRESIDENT GUY HARDIN, MEMBER CATHY HAMM, VICE-PRESIDENT KIM WEDDLE, MEMBER ALICE TAULMAN, SECRETARY
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