PONTIAC TOWNSHIP HIGH SCHOOL DISTRICT NO. 90 Minutes of the Board of Education Regular Meeting June 8, 2009

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1 PONTIAC TOWNSHIP HIGH SCHOOL DISTRICT NO. 90 Minutes of the Board of Education Regular Meeting June 8, 2009 The Pontiac Township High School District No. 90 Board of Education held its regular meeting in the Media Center at the high school on Monday, June 8, President Rich called the meeting to order at 7:00 p.m.; the Pledge of Allegiance was recited. Members Roger Corrigan, Don Lambert, Nancy Legner, Robby Rich, Nick Sartoris, and Ron Schulz answered roll call. Also present were administrators Leo Johnson, Jon Kilgore, and Amy Smith; reporters from the Radio, WJEZ, the Pantagraph, and The Leader; staff members Tera Graves and Ryan Pearson; John Mehlberg; Kevin Heid; and secretary Nancy Fox. The Minutes of the regular meeting of May 11, 2009, were approved as corrected to show Mr. Sexton s effective resignation date as June 30, 2009, on a motion by Mrs. Legner, seconded by Mr. Sartoris. Motion carried on a voice vote. Mr. Johnson reviewed the Financial Report as of May 31, 2009, as follows: CASH IN BANK $334, INVESTMENTS $3,500, Education Fund (1,005, ,500, OM Fund 550, Bond & Interest 7, Transportation 241, IMRF 51, Working Cash 99, Tort 41, LACC 322, Fire Prev & Safety 26, We could be about $70,000 short of meeting Budget this fiscal year. We are unsure of the amount to be received in June for Corporal Personal Property Replacement Tax. Also, the State Categorical payments in Special Education for the third payment have been vouchered but have not been released yet. If all money expected is received before June 30, we could be under Budget. The Cafeteria Report shows a positive end-ofyear balance of $18,086. We will not raise lunch prices for next year. A motion was made by Mr. Lambert and seconded by Mr. Corrigan to approve the bills for payment, the LACC bills for payment, the Investment Schedule, the Investment Bids, the Revolving Fund Report, the Activity Fund Report, and the Cafeteria Report as presented. Mr. Lambert, Mr. Corrigan, Mrs. Legner, Mr. Rich, Mr. Sartoris, and Mr. Schulz voted aye

2 Mr. Johnson recognized guests Kevin Heid from First Midstate, Tera Graves, John Mehlberg, and Ryan Pearson. Mr. Pearson reported that as the administration s recommendation to be appointed as Athletic Director for FY10, he has been working on completing next year s sports schedule. He has talked to other Athletic Directors in the conference and has met with most of our coaches to see if there have been any changes that need to be made to schedules or tournaments. We are in the process of purchasing a new scoreboard for the Jaycee baseball diamond. Mr. Pearson met with Betty Murphy to discuss adding a Health and Fitness Physical Education course for athletes that would help lessen the amount of early morning weightroom sessions. He thanked the Board for the opportunity of serving as Athletic Director and looks forward to making PTHS athletics as successful as possible. Mr. Kilgore noted that Mr. Pearson has begun working on Athletic duties even though his contract hasn t started yet. Mr. Johnson noted that Jesse Faber has received a Teacher of Excellence award from the IAVAT. He also passed around a copy of a grant that he and Peg Meier applied for to purchase a new dishwasher for the cafeteria. We will need to purchase a new dishwasher soon, whether or not we receive the grant. Mr. Johnson gave a summer work update. He and Dan Schlicker met with AMERESCO to discuss timelines and equipment storage for summer projects. One room has had the lighting updated as a prototype; it has twice the light at half the cost. Electrical work is being bid out, as well as the visitor-side bleacher work. It will be necessary to set the bleachers back far enough from the track to allow track resurfacing equipment in. Kevin Heid presented the paperwork for the debt certificates and answered questions. Three area banks will be handling the certificates, and Freestar will be the paying agent. The paperwork was prepared by Chapman and Cutler. The Resolution is for not less than $1,195,000. There will not be a separate tax levy; payments will be made out of operating funds. Closing is scheduled for June 25, so funds should be in our account by the end of the month. (Mr. Heid left the meeting at 7:25 p.m.) We are getting an extra treasurer s bond for $300,000 for Bob Tronc to cover the debt certificates, and we are also renewing regular annual bonds for Bob Tronc and for Pam Harris. Mr. Johnson recommended we contract with Hanover Insurance for our Property, Liability, Automobile, School Board Liability & Umbrella insurance administered by Bertsche & Berry of Pontiac and that we

3 contract with Mesirow Insurance to administer our Workman s Compensation Insurance with the Illinois Public Risk Fund. This will provide a savings of $12,930 over our current costs. Mr. Johnson recommended the Board approve a two-year extension to our Transportation Contract with Illinois Central School Bus. We will have to bid this out in the Spring of 2011 according to School Code. We have been very happy with their services. Roger Henkel has located a 12-passenger van at Fraher Ford that may be within our price range. This would replace Van 3. The Board will need to approve the Prevailing Wage Resolution that is mandated by School Code. The Board will need to abolish the Working Cash Fund and make a permanent transfer of those funds into the Education Fund. We will establish a new Working Cash Fund next month. The City of Pontiac is requesting a temporary easement to our east driveway in order to complete some work in the Illini subdivision. They will need to use our driveway to allow some equipment to access storm drains. Work will start next fall and could block some traffic to the bus garage. Mr. Johnson discussed the Health Reimbursement arrangements that we are considering at our next renewal. Essentially, there will be a higher deductible, but savings on premiums would be reimbursed 50 percent up to $2,500. More details will be available in the fall when we do our renewal with Blue Cross/Blue Shield. As Hearing Officer, Mr. Johnson recommended the expulsion of Student #2009A for gross misconduct. The expulsion will end June 30, and he will be allowed to attend Summer School if he chooses to do so. Mr. Kilgore explained that we will be purchasing the scoreboard at Jaycee Park along with Junior Baseball. Mr. Kilgore recommended the Board hire Jill Francis as Science teacher beginning with the school year. She will be able to teach CPR and AED. She has a high level of technology knowledge and is familiar with the clickers we will be using. Mr. Kilgore recommended the Board appoint Nathan Nollen as Science Department Chair and Lisa Meyer as Guidance Department Chair for the one-year leave-of-absence of Rita Allen.

4 Mr. Kilgore recommended the Board appoint Kim Hozian as Guidance Counselor for the school year. This is a one-year interim position. Mr. Kilgore recommended the Board appoint Jane Rasmussen Head Girls Cross Country Coach and that the Board accept the resignation of Corey Christianson as Head Baseball Coach. Mr. Johnson and Mr. Kilgore will be conducting interviews for the Assistant Principal position next week. Mr. Kilgore met with Mr. Schmink and will be interviewing 3-4 applicants on June 18 for the Chorus teacher position. We will need to hire a Special Education Director and Head Tennis Coach. Mr. Kilgore will be taking ten teachers to Normal West tomorrow for professional learning communities. Currently, we have collaborative group meetings once a month. One of these ten teachers will be in each group. Mrs. Krause is doing a great job of putting together some technology training this summer. We have already had the SmartBoard training. Mrs. Smith announced that Summer School started today. We are offering Algebra A and B, Science, Civics, Driver Education, Special Education, and PLATO Learning Lab. The PLATO Lab runs from 1:00-3:00 p.m. and is computer-based. Students can recover half a credit. Ten students are enrolled in PLATO. It is a six-week class for two hours a day. There is a teacher in the classroom to work with the students. Mrs. Witte will also be in the PLATO Learning Lab next school year. We did use PLATO for Night School, and it worked very well. Mrs. Smith recommended the Board approve five extended contract days for Ruth Ann Rodino and 8 extended contract days for Doug Masching. Mrs. Smith will be working with Mrs. Graves to complete the LACC Budget. Mrs. Smith explained that currently the Career and Technology Grant has been eliminated by the State and the Ag Grant could also be eliminated. Mrs. Smith has been at the ISBE twice last week to promote keeping the grants. The Career and Technology Grant does have matching Federal funds attached, so there could be a good chance if the Grant continuing. Mrs. Smith thanked the Board for their support over the last nine years of Board meetings. President Rich expressed that the Board has enjoyed working with Mrs. Smith and wished her well in her new position.

5 Mrs. Smith reported that LACC has received all their scheduled money for the year, and that the LACC Budget balance is in good shape currently. There are 416 students enrolled at LACC for next fall. Mr. Johnson recommended the Board appoint Tera Graves as LACC Director/EFE Director/Assistant Principal beginning July 1, She will be introduced to the Education for Employment Board on Monday as the new Director. Mr. Johnson recommended the Board appoint Dan Schlicker Maintenance Director effective July 1, Mr. Johnson recommended the Board call back Student Supervisor Alton Ingram for the school year. He will also work with the Resource Officer on truancies. Mr. Johnson recommended the Board accept the resignations of Todd Cheek, Chorus Teacher; Tammy Gadberry, Cafeteria Worker; and Corey Christianson, Head Baseball Coach, all effective at the end of this school year. Mr. Johnson recommended the Board accept the retirement letters of Sharon Jones, English Teacher; and Michael McGuckin, Guidance Counselor, effective at the end of the school year. Mr. Johnson recommended the Board approve a correction to the extended contracts to give Doug Masching 8 extended contract days and to give Athletic Director Ryan Pearson 10 extended contract days for , as well as 5 extended contract days for FY09. The Board reviewed the Coaches for FY10. Mrs. Smithson will be on maternity leave August 17 September 11, but plans to coach Volleyball. A motion was made by Mrs. Legner and seconded by Mr. Sartoris to approve a Resolution authorizing the issuance of Debt Certificates in the amount of $1,195,000. Mrs. Legner, Mr. Sartoris, Mr. Schulz, Mr. Corrigan, Mr. Lambert, and Mr. Rich voted aye on a roll call vote. Motion carried. A motion was made by Mr. Schulz and seconded by Mr. Corrigan to approve Treasurer Bonds for Bob Tronc and Pam Harris as recommended. Mr. Schulz, Mr. Corrigan, Mr. Lambert, Mrs. Legner, Mr. Rich, and Mr. Sartoris voted aye A motion was made by Mr. Corrigan and seconded by Mr. Lambert to approve the bids for the District s insurance by Bertsche & Berry for

6 Property, Liability, Automobile, Umbrella, and School Board Liability and by Mesirow Insurance for Workman s Compensation Insurance. Mr. Corrigan, Mr. Lambert, Mrs. Legner, Mr. Rich, Mr. Sartoris, and Mr. Schulz voted aye A motion was made by Mrs. Legner and seconded by Mr. Lambert to approve the renewal of the District s Transportation Contract with Illinois Central School Bus as recommended. Mrs. Legner, Mr. Lambert, Mr. Rich, Mr. Sartoris, Mr. Schulz, and Mr. Corrigan voted aye on a roll call vote. Motion carried. A motion was made by Mr. Sartoris and seconded by Mr. Schulz to approve the Resolution for District compliance with the Prevailing Wage Act. Mr. Sartoris, Mr. Schulz, Mr. Corrigan, Mr. Lambert, Mrs. Legner, and Mr. Rich voted aye A motion was made by Mr. Corrigan and seconded by Mr. Lambert to approve the abolishment of the Working Cash Fund with approximately $99,284 to be transferred to the Education Fund. Mr. Corrigan, Mr. Lambert, Mrs. Legner, Mr. Rich, Mr. Sartoris, and Mr. Schulz voted aye A motion was made by Mrs. Legner and seconded by Mr. Lambert to accept the Resolution granting the City of Pontiac a temporary easement for work to be done in the Illini Subdivision. Mrs. Legner, Mr. Lambert, Mr. Rich, Mr. Sartoris, Mr. Schulz, and Mr. Corrigan voted aye on a roll call vote. Motion carried. A motion was made by Mr. Schulz and seconded by Mr. Corrigan to approve the expulsion of Student 2009A for a period from the date of the policy violation to June 30, 2009, with the ability to attend Summer School as approved by the administration. Mr. Schulz, Mr. Corrigan, Mr. Lambert, Mrs. Legner, Mr. Rich, and Mr. Sartoris voted aye on a roll call vote. Motion carried. A motion was made by Mr. Sartoris and seconded by Mrs. Legner to appoint Tera Graves as LACC/EFE Director and Assistant Principal. Mr. Sartoris, Mrs. Legner, Mr. Rich, Mr. Schulz, Mr. Corrigan, and Mr. Lambert voted aye A motion was made by Mr. Corrigan and seconded by Mr. Lambert to appoint Jill Francis as Science Teacher for FY10. Mr. Corrigan, Mr. Lambert, Mrs. Legner, Mr. Rich, Mr. Sartoris, and Mr. Schulz voted aye

7 A motion was made by Mr. Schulz and seconded by Mrs. Legner to appoint Ryan Pearson as Athletic Director for FY10. Mr. Schulz, Mrs. Legner, Mr. Rich, Mr. Sartoris, Mr. Corrigan, and Mr. Lambert voted aye on a roll call vote. Motion carried. A motion was made by Mrs. Legner and seconded by Mr. Sartoris to appoint Dan Schlicker as Maintenance Director for FY10. Mrs. Legner, Mr. Sartoris, Mr. Schulz, Mr. Corrigan, Mr. Lambert, and Mr. Rich voted aye A motion was made by Mr. Lambert and seconded by Mr. Sartoris to appoint Alton Ingram as Student Supervisor for FY10. Mr. Lambert, Mr. Sartoris, Mr. Schulz, Mr. Corrigan, Mrs. Legner, and Mr. Rich voted aye A motion was made by Mrs. Legner and seconded by Mr. Corrigan to accept the resignations of Todd Cheek as Chorus Teacher, Tammy Gadberry as Cafeteria Worker, and Corey Christianson as Head Baseball Coach. Motion carried on a voice vote. A motion was made by Mr. Lambert and seconded by Mr. Schulz to accept retirement letters effective June 30, 2013, from Sharon Jones, English Teacher, and Michael McGuckin, Guidance Counselor. Mr. Lambert, Mr. Schulz, Mr. Corrigan, Mrs. Legner, Mr. Rich, and Mr. Sartoris voted aye A motion was made by Mr. Sartoris and seconded by Mr. Lambert to approve the revised extended day contracts as presented. Mr. Sartoris, Mr. Lambert, Mrs. Legner, Mr. Rich, Mr. Schulz, and Mr. Corrigan voted aye A motion was made by Mr. Lambert and seconded by Mr. Corrigan to approve Coaching positions for FY10 as presented. Mr. Lambert, Mr. Corrigan, Mrs. Legner, Mr. Rich, Mr. Sartoris, and Mr. Schulz voted aye Upcoming action items, activities, and meetings include Peg Meier s Cafeteria Report and bids, considering the release of Closed Session Minutes, and establishing a new Working Cash Fund. The Finance Committee will meet at 6:00 p.m. prior to the July Board meeting. The Transportation Committee will meet to discuss the van purchase on June 17. The Building Committee will meet at the end of June.

8 A motion was made by Mrs. Legner and seconded by Mr. Sartoris to appoint Kim Hozian as Guidance Counselor for FY10. Mrs. Legner, Mr. Sartoris, Mr. Schulz, Mr. Corrigan, Mr. Lambert, and Mr. Rich voted aye A motion was made by Mrs. Legner and seconded by Mr. Corrigan to adjourn. Motion carried on a voice vote. The meeting adjourned at 8:11 p.m. Respectfully submitted, Robert Rich, Board President Nancy Fox, Board Secretary