BOARD OF EDUCATION RESCHEDULED REGULAR MEETING FEBRUARY 26, 2015

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1 BOARD OF EDUCATION RESCHEDULED REGULAR MEETING FEBRUARY 26, 2015 ROLL CALL AND RECOGNITION OF GUESTS-- The Board of Education of North Greene Unit District No. 3, Greene and Scott Counties, Illinois, met in rescheduled regular session on Thursday, February 26, 2015, at 7:00 p.m. in the Board Room of the Administrative Education Center, White Hall. Those answering roll call were: President Jerry Reno, Members Brad Bell, Jeff Clanton, Jeff Haskell, Kevin Nichols, and Joe Schnelten. Member Daniel F. Woodlock was absent. Superintendent Les Stevens, Secretary Barbara Neece, Principals Keppen Clanton, Mark Scott, and Assistant Principal Mark Darr, Building Maintenance Director Dale Coffman and Transportation Supervisor John Davidson were also present. CONSENT ITEMS: A motion was made by Mr. Haskell, seconded by Mr. Nichols, to approve MINUTES; the following consent agenda items: Minutes of the regular meeting of BILLS; January 21, 2015, as presented; payment of bills as listed; REPORTS OF TREAS., Treasurer s Report and Update for the month of January; PRINCIPALS, Building Principal reports of recent activities and events; TRANSPORTATION & Transportation Report and Buildings and Grounds Report for the month of BUILDING & GROUNDS; January; fund-raising activities for the High School Science Class to hold APPROVAL OF FUND drawings on February 26-March 26 to earn funds for a field trip to RAISERS; St. Louis University for a lecture and lab; FFA to host a Quarter Auction on February 21 to earn funds to purchase equipment and fund activities; Softball team to host a dinner on February 24 to raise funds for program supplies and equipment; National Honor Society to sell merchandise through Ozark Delight Candy Co. to raise funds for service projects and send care packages to military; acknowledged receipt of funds from the GIFTS & DONATIONS; Stanley Frech Scholarship Fund in the amount of $1,000 for award to a 2015 graduating girl and boy; and approved establishment of an activity fund in memory of Richard Burton for use by the FFA/Ag Department, USE OF FACILITIES-- with intended project to be determined; approve use of facilities by the North Greene Youth League Basketball for team practices at both the Jr.- Sr. High gyms and Elementary gym and games played on Saturday mornings at the Elementary Gym beginning the third week of January through the third week of March, with all fees waived. The President put the motion to a vote and the following roll call was taken: Schnelten, abstain Clanton, yea During reports of Principals and Supervisors, it was noted by Jr.-Sr. High Principal Clanton that the High School Math Department committee has made a request to meet with the Board Curriculum Committee in the near future, to discuss current program concerns and needed changes. 1

2 Transportation Supervisor John Davidson reported that he is planning to extend the length of service on certain buses from 5,000 miles to 7,500 miles, as newer buses are manufactured to run more miles between oil changes. Such change would create a savings in cost of supplies and time involved throughout the year. He also reported that he is working to revise the shop parts and supplies inventory of commonly used items. Building Maintenance Director Dale Coffman reported that there has been a couple issues with fire alarm sensors at the Jr.-Sr. High building. Service has been performed with resolutions to the problem hopefully found. SUPERINTENDENT REPORT-- Reports were made by Superintendent Stevens on the following items: 1. Reminder of meeting date for the Two Rivers Division of IASB Dinner Meeting at Liberty School District on March 5 at 5:00 p.m.; 2. Need for a date for the annual Calendar Committee meeting and designation of committee members, as well as, the annual Parent- Teacher Advisory Student Discipline Committee and board representative. It was suggested that the date and times of April 1 at 6:30 p.m. and April 29 at 7:00 p.m., respectively, be set for the 2015 meetings. Members Haskell and Nichols will serve on the Calendar Committee and Member Schnelten will serve on the Parent-Teacher Advisory Discipline Policy Committee; 3. PARCC testing will begin the second week in March; 4. Gave information on the Alliance Leadership Summit attended by the superintendent and district administrators on February 18 and provided an overview of the Vision 20/20 initiative presented. ATHLETIC/PERSONNEL The Athletic/Personnel Committee met on January 28, and reviewed COMMITTEE REPORT-- Administrative Procedure 4.55-AP-2 as requested to discuss possible revisions in order to allow for payout of receipts from post-season IHSA playoffs and tournaments to include members of the football chain gang, as well as other suggested revisions. Following review of developed recommendations, a motion was made by Mr. Clanton, seconded by Mr. Haskell, to make revisions for payment from receipts, as follows: Football Playoffs Workers: 24% - Custodians (4 6.0%, on top of O-T) 10% - Athletic Director 6% - Clock keeper (2 3%) 8% - Chain gang (4 2% or 2.66%) 5% - Principal 9% - High School Athletic Budget 2.5%-Bookkeeper (eliminating payment to a Film Person); Volleyball Regional or Sectional Tournaments: 12.0%-Custodian (4 3%) Eliminate payment to Film Person 2

3 With no further changes to be made in the current policy at this time, the President put the motion to a vote and the following roll call resulted: Clanton, yea DISCUSSION OF Member Haskell requested that the Board proceed with discussions for MOVING UNIT OFFICE relocating the Unit Office to the former White Hall Elementary Building as soon as possible. The matter was referred to the Buildings and Grounds Committee for further discussion of the feasibility and development of recommendations. RESIGNATIONS/ RETIREMENTS-- Supt. Stevens- Upon a letter presented by Superintendent Stevens regarding his change of plans concerning his intended retirement date of June, 2016, a motion was made by Mr. Clanton, seconded by Mr. Bell, to accept the notice of intent to retire effective June 30, Clanton, yea Nichols, yea P. Proefrock- A motion was made by Mr. Clanton, seconded by Mr. Schnelten, to M. Lakin- accept the following irrevocable letters of intent to retire effective the end of the school year: Phyllis Proefrock, Paraprofessional Cafeteria/Office Aide at North Greene Elementary and pay retirement bonus of $ ; and Marlene Lakin, Paraprofessional Prekindergarten Aide at North Greene Elementary and pay retirement bonus of $ Clanton, yea Haskell, yea Woodlock, absent Nichols, yea EMPLOYMENT/APPOINT-Upon the recommendation of Superintendent Stevens for the MENT OF PERSONNEL-- reemployement of administrators and supervisors for the school year, Member Haskell requested that the vote be taken individually on Administrators- renewal of contracts for the administrators. 3

4 Superintendent Stevens reviewed Illinois School Code rules regarding non-renewal of an administrator contract and informed that if there was intent of the Board to reclassify an administrator to a lower paying position, that such reclassification was to be made by April 1, with a list of facts to be presented detailing the reason for reclassification to be a part of the notice of reclassification. The administrator can then request a closed session hearing be held on the matter. If the Board is planning to reclassify an administrator to a teaching position, then a lowered paid teacher with less seniority would need to be reduced. Superintendent Stevens stated that if there was no just cause for the reclassification, he cautioned the Board against taking such action. A motion was then made by Mr. Schnelten, seconded by Mr. Clanton, to approve the recommendation of the superintendent for renewal of the one-year contract of Keppen Clanton as Principal of the Junior-Senior High for the school year, with salary to be determined at a later date. Nichols, nay Haskell, nay Bell, nay Motion resulted in a tie. A motion was made by Mr. Clanton, seconded by Mr. Nichols, to approve the recommendation of the superintendent for renewal of the one-year contract of Mark Scott as Principal of the North Greene Elementary for the school year, with salary to be determined at a later date. Haskell, yea A motion was made by Mr. Clanton, seconded by Mr. Nichols, to approve the recommendation of the superintendent for renewal of the eleven-month contract of Mark Darr as Assistant Principal at North Greene Junior-Senior High School and Athletic Director for the school year, with salary to be determined at a later date. 4

5 Haskell, yea MAINTENANCE SUPERVISORS-- A motion was made by Mr. Nichols, seconded by Mr. Haskell, to reemploy Dale Coffman as Buildings and Grounds Maintenance Director and John Davidson as Transportation Supervisor/Mechanic, for the school year with salaries to be determined at a later date. Nichols, yea Woodlock, absent Haskell, yea Clanton, yea APPOINTMENT OF EXTRA-DUTY ASSIGNMENTS-- A motion was made by Mr. Clanton, seconded by Mr. Nichols, to approve extra-duty assignments for the following for the school year: Sara Dean as Freshman Class Sponsor; Aubrey Bushnell as Jr. High Student Council Sponsor; Jeremy Roesch as Volunteer H.S. Baseball Assistant Coach; and Haskell, yea LEAVE WITHOUT PAY- A motion was made by Mr. Clanton, seconded by Mr. Haskell, to approve M. Lakin-- a request from Marlene Lakin, Prekindergarten Aide, for a short-term, leave without pay from April 27-May 1, 2014, to accompany her granddaughter on a trip. Clanton, yea Haskell, yea Woodlock, yea MATERNITY LEAVE- A motion was made by Mr. Haskell, seconded by Mr. Clanton, to approve S. Symes-- a request for a maternity leave of absence of Sabrina Symes, Second Grade Teacher, beginning approximately May 14, 2014, through the end of the school year. 5

6 Haskell, yea VOLUNTEER SOFTBALL A motion was made by Mr. Haskell, seconded by Mr. Nichols, to ASST. COACHES-- approve Jeff Clanton and Kyle Graham as Volunteer Assistant Softball Coaches for the school year. Clanton, abstain GRADUATION DATE-- RENEWAL OF FOOD PURCHASING AGREE- MENT-- A proposal was presented by High School Principal Clanton on behalf of the staff requesting to move the high school graduation date from the Sunday afternoon before Memorial Day to the Friday, May 22, at 7:00 p.m., due to several families wanting the weekend to travel. There was no consensus to take action to change the date, therefore, graduation for 2015 will remain on Sunday afternoon, May 24, at 2:00 p.m. Discussion for renewing the annual intergovernmental agreement for membership in the Sangamon Area Purchasing Cooperative for purchasing food for the lunch program, was tabled due to upcoming meetings to be held by the Cooperative for discussion over concern of a number of member schools dropping out of the co-op. Superintendent Stevens stated that as a result of the fewer number of schools participating, it may not be cost-effective to continue the co-op. Discussion of the opportunity to apply to the State Board of Education to provide free lunches for all students will also be researched but prior investigation did not indicate that it would be cost-effective for the district. More information will be provided following upcoming meetings. CLOSED SESSION- A motion was made by Mr. Clanton, seconded by Mr. Bell, to go 8:25 P.M.-- to closed session at 8:25 p.m. to discuss Closed Session minutes for approval, per 5 ILCS 120/2 (c)(21); The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District including hearing testimony on a complaint lodged against an employee to determine its validity, as per 5 ILCS 120/2(c)(1); Collective negotiating matters between the District and its employees or their representatives per 5 ILCS 120/2(c)(3); and Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the 6

7 basis for the finding shall be recorded and entered into the closed session minutes, 5 ILCS 120/2(c)(11). Clanton, yea Nichols, yea RECONVENE-9:45 P.M.- A motion was made by Mr. Clanton, seconded by Mr. Bell, to return to open session at 9:45 p.m. ACTION/REPORT-- CLOSED SESSION MINUTES-- EXTEND HOURS OF PART-TIME PARENT EDUCATOR-- Clanton, yea Nichols, yea A motion was made by Mr. Clanton, seconded by Mr. Bell, to approve the closed session minutes of the regular meeting of January 21, 2015, as presented. Clanton, yea Nichols, yea Due to notice that the district will be receiving additional funds that were originally requested when the Prevention Initiative/Early Childhood Grant was written, and that the additional funds are required to be obligated or expended by June 30, 2015, a motion was made by Mr. Haskell, seconded by Mr. Nichols, to approve the recommendation of grant administrator, Mark Scott, to increase the hours of part-time Parent Educator Ellen Legg from 18 hours per week to 37.5 hours per week through the end of the school year and pay required benefits. Clanton, yea 7

8 POST F-T, TEMPORARY A motion was also made based on a recommendation from Mr. Scott, to SECRETARY POSITION- post a position for a full-time, temporary Secretary position for the Prevention Initiative/Early Childhood Grant Program, to work 40 hours per week from a date in March to June 30, 2015, with salary and benefits to be paid from the additional grant funds to be received. A motion was made by Mr. Bell, seconded by Mr. Haskell to approve the recommendation as presented. Nichols, yea Clanton, yea ADJOURN-9:48 P.M.-- With no further business to come before the Board, President Clanton adjourned the meeting at 9:48 p.m. Jerry Reno, President Barbara Neece, Secretary 8