Authorize Continuation/Extension of Service Agreement with Motorola

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Bonnie Norton
5 years ago
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1 MEMO TO: VIA: FROM: Board of Commissioners Glynn County Finance Committee W. David O Neal, Director Glynn Brunswick 911 Center DATE: September 26, 2011 SUBJECT: Authorize Continuation/Extension of Service Agreement with Motorola Motorola, through Hasty Communications East, Inc., provides infrastructure repair/support services to the Joint Public Safety Communications Department (the JPSCD ) for the Public Safety Communications System (the Radio System ). These repair/support services are contracted for the period September 1 st through August 31 st of each year and are essential to providing reliable communications not only to City and County first responders, but to other users of the Radio System as well. As this is a necessary expenditure of the Glynn Brunswick 911 Center, the total cost of the Motorola Service Agreement, in the amount of $385,725.60, has been incorporated into the 911 Center s 2011/2012 budget as item Without a continuation of this Service Agreement, the annual costs of repair and maintenance of the Radio System, as well as System downtime, would significantly increase. In addition, without the essential services provided by the Agreement, the JPSCD would be unable to continue to provide reliable lines of communication to users of the Radio System. ALTERNATIVES: 1. Approve the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System. 2. Suggest other alternatives. RECOMMENDATION: Staff recommends Alternative Number #1. 1

2 RECOMMENDED MOTION FOR THE FINANCE COMMITTEE: I move to recommend to the Board of Commissioners to approve the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System with funding to be provided by the E911 Fund budget. RECOMMENDED MOTION FOR THE BOARD OF COMMISSIONERS: I move to recommend to the Board of Commissioners to approve the continuation/extension of the Motorola Service Agreement to ensure the continuation of the necessary infrastructure support/repair services for the Public Safety Communications System with funding to be provided by the E911 Fund budget. 2

3 SERVICES AGREEMENT Attn: National Service Support/4th fl Contract Number: S East Algonquin Road Contract Modifier: RN02-JUN-11 04:43:00 (800) Date: 09/20/2011 Company Name: Glynn County Board Of Commissioners Required P.O.: No Attn: DAVID O'NEAL Customer # : Billing Address: 157 Public Safety Blvd Bill to Tag # : 0014 City, State, Zip: Brunswick,,31525 Contract Start Date: 09/01/2011 Customer Contact: David O'Neal Contract End Date: 08/31/2012 Phone: (912) Anniversary Day: Aug 31st Payment Cycle: MONTHLY PO # : QTY MODEL/OPTION SERVICES DESCRIPTION MONTHLY EXT ***** Recurring Services ***** EXTENDED AMT SVC01SVC1102C DISPATCH SERVICE $ $5, SVC240AA ENH: SMARTNET SITE 44 SVC241AA ENH: SMARTNET STATION 1 SVC242AC ENH: DISPATCH CENTER LOCATION 9 SVC243AA ENH: SMARTNET OPERATOR POSITION SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL $3, $39, SVC257AA ENH: SMARTNET SITE 44 SVC258AA ENH: SMARTNET STATION 9 SVC260AA ENH: SMARTNET OPER POSITION 1 SVC455AE ENH: DISPATCH SITE SVC01SVC1103C NETWOR MONITORING SERVICE $1, $12, SVC273AA ENH: SMARTNET SYSTEM 5 SVC281AA ENH: SMARTNET SITE 44 SVC282AA ENH: SMARTNET STATION 9 SVC284AA ENH: SMARTNET OPER POSITION SVC01SVC1413C ONSITE INFRASTRUCTURE RESPONSE SERVICE - PREMIER OPTION $17, $205, SVC218AC SITES-NONCONVENTIONAL 44 SVC219AC STATIONS 9 SVC220AC OPERATOR POSITIONS 4 SVC222AC LINS 27 SVC223AC CONTROL STATIONS 1 SVC990AA DISPATCH CENTER LOCATION SVC01SVC1420C SP - LOCAL INFRASTRUCTURE REPAIR $3, $39, ALERT MONITOR RECEIVER 5 DESSET 4 GENERATOR 4 HVAC 3 M MARATRAC

4 3 MAXTRAC (EXCL PP2000) - MOBILE 102 MINITOR II PAGER 2 MITRE 3 NETWOR(S) 2 PAGING ENCODER 3 SATELLITE RECEIVER 1 SPECTRA-TAC 7 SYNTOR UPS SVC02SVC0015C SP - SUBSCRIBER REPAIR - LOCAL $6, $75, ALERT MONITOR RECEIVER 355 BATTERY CHARGER 27 CONTROL STATION 5 DESSET 3 M MARATRAC 219 MCS MINITOR II PAGER 2 MITRE 3 MOBILE 290 MTS PAGING ENCODER 3 SATELLITE RECEIVER 4 SPECTRA ASTRO 1 SPECTRA-TAC 8 SYNTOR T1600 REMOTE 17 XTL XTS XTS3000 SVC02SVC0016C SP - PAGING REPAIR - FIELD $ $8, ALERT MONITOR RECEIVER 5 DESSET 3 M MARATRAC 3 MAXTRAC (EXCL PP2000) - MOBILE 102 MINITOR II PAGER 2 MITRE 2 PAGING ENCODER 3 SATELLITE RECEIVER 1 SPECTRA-TAC 7 SYNTOR 9000 SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WOR FOR PERFORMANCE DESCRIPTIONS This Service Contract now also covers all of Glynn County's Fire Department VHF Equipment. Including, 2) MAXTRAC 300, 8)SYNTOR 9000, 1) MaraTRAC SQ-18, 3)M1225 Mobile, 2)Consoles, 2) Paging Encoders, 1) Spectra TAC Comparator, Subtotal - Recurring Services $32, $385, Subtotal - One-Time Event Services $.00 $.00 Total $32, $385, Taxes - - Grand Total $32, $385, THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.

5 3)SAT Receiver, 5)Desktops, 102)Mintor 2 Pagers, and 6 Alert Monitors. **GCFD total portion is $22,896.96** ($15, for a 12 month contract plus $7, for 6 months of back pay) - $7, WAS A BAC PAY PORTION FROM 2007 AND WAS REMOVED AFTER 2008 AS IT WAS PAID Subcontractor(s) City State MOTOROLA SYSTEM SUPPORT CENTER ELGIN IL MOTOROLA SYSTEM SUPPORT CENTER-NETWOR MGMT DO067 MOTOROLA SYSTEM SUPPORT CTR-CALL CENTER DO066 SCHAUMBU RG SCHAUMBU RG I received Statements of Work that describe the services provided on this Agreement. Motorola's Service Terms and Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference. IL IL AUTHORIZED CUSTOMER SIGNATURE TITLE DATE CUSTOMER (PRINT NAME) MOTOROLA REPRESENTATIVE(SIGNATURE) TITLE DATE MELISSA SILVER MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE Company Name: Glynn County Board Of Commissioners Contract Number: S Contract Modifier: RN02-JUN-11 04:43:00 Contract Start Date: 09/01/2011 Contract End Date: 08/31/2012

Authorize Continuation/Extension of Service Agreement with Motorola

MEMO TO: VIA: FROM: Board of Commissioners Glynn County Finance Committee W. David O Neal, Director Glynn Brunswick 911 Center DATE: July 2, 2012 SUBJECT: Authorize Continuation/Extension of Service Agreement