BUTLER REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM 800 MHz ADVISORY BOARD MEETING MINUTES

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1 LOCATION Butler County EOC BUTLER REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM 800 MHz ADVISORY BOARD MEETING MINUTES Meeting called to order by Chief M. Mercer, Co-Chair at 1:30 PM. BOARD MEMBERS Communications Representatives Sheriff s Office Capt. M. Franke P Commissioners Mr. D. Dixon A Engineer s Mr. S. Bressler A Butler County Chiefs of Police Assn. Vacant A Butler County Fire Chief s Assn. Chief M. Mercer P West Chester Twp. Manager D. Dick P Butler County Lt. T. Langmeyer P Hamilton LT. J. Gabbard P Oxford Chief J. Jones P Middletown Major A. Warrick P Fairfield Manager J. Meyer P Trenton Lt. D. Rosenfelder A Monroe Lt. B. Curlis P APPROVAL OF MINUTES Motion to accept the minutes from the meeting on January 25, 2018: 1 st. D. Dick 2 nd. J. Jones PASSED BRICS SYSTEM UPDATES Capt. Franke, Technician Miller million PTT's year to date 11 radios have been sent to the depot this year. 12/31/2018 is last of depot repairs. Annual maintenance should be paid as soon as possible. This affects the co-op purchase that you participate in. Status on the upgrade project. There will be further updates at the May meeting. Update on the G4 deployment project. Extended warranty valid for all devices purchased prior to 3/31/2018 SECRETARY UPDATES R. Miller, Secretary Butler County Police Chief's Assn does not currently have an appointed representative to the board. Chief Jones reports that Chief Joel Herzog, West Chester PD, will be the Butler County Police Chief's Assn. Representative/ Co-Chair. COMMITTEE REPORTS PSAP, Mgr. D. Dick Ongoing discussions with interoperability with OSP. Discussion on the OHIO PSAP mandates. LE, Chief J. Jones There is no formal committee in place at this time. Follow up on the 9COM meeting Tuesday and the future of the XTS series radios. FIRE, Chief T. Thomas Discussion on the fire mains in the F bank of the radios. Tabled to OLD BUSINESS. 1 Kenwood Demo radio has been placed on the system. There have been no identified issues so far. There are 2 additional radios being delivered for testing. 4 Motorola radios are currently on the system being tested. Future maintenance on non APX6000XE radios will have to be mandated to BRICS from the Butler County Commissioners.

2 PLAIN TALK, Not currently a sitting committee SUBSCRIBER FUNDING/ STRATEGIC PLANNING, Chief M. Mercer Discussion on the scope of the committee. User fees etc. HOSPITAL/HEMS, R. Burke This committee focuses on interop with the hospitals and the air medical units we work with. No formal report to present, they will be meeting soon. Will be discussing hospital security departments and operations on the BRICS system. Fire/EMS training is ongoing for the new MCI plan that was adopted. OLD BUSINESS Discussion for back filling stations, automatic mutul aid and communicating on non dispatched agency FD Mains. Chief Thomas- Opening up the FD Mains will help with issues of back filling fire stations, Automatic Muatual Aid Responses (AMARs), etc. Capt. Franke discussed the Advisory Board history of not allowing transmit on the fire mains. Motion by Capt. Franke to enable "TRANSMIT" on the FD MAINS based on the local PSAP controlling the talkgroup giving authorization. Second by Chief Jones Discussion - Mgr. Dick, can we add discussion on other dispatch centers tones. Capt. Franke, this can be dealt with seperately. Roll Call Vote Franke YES, Dixon ABSENT, Bressler ABSENT, Mercer YES, Police Chief's VACANT, Dick YES, Langmeyer YES, Gabard YES, Jones YES, Warrick YES, Meyer YES, Rosenfelder ABSENT, Curlis EXCUSED. PASSED This will be forwarded to the PSAP committee to finalize. NEW BUSINESS Board members received the HSR Region 6 Tactical Interoperable Communications Plan (TICP) via . All region 6 groups need to adopt the plan. BRICS will publish info to the board on this prior to the next meeting. If there are any questions you have please send to us. There will be a vote at the next meeting. GOOD OF THE ORDER Capt. Franke- County Adminstrator Young has asked us to look at maintenance of the XTS/XTL series radios in the future. Chief Prinz- discussion on mobile radios. Can a mobile radio be installed in a staff vehicle to save the cost of 2 portables? Chief Thomas- are the public works radios at end of life also? All XTS/XTL series radios, the 1500/2500 series went out of support at an earlier date. The letter to local CEO's included all of the XTS/XTL series radios. The next meeting is May 24, 2018 at 1:30 PM Adjournment - Motion by Chief Jones to close the meeting at 3:10 PM. Respectfully Submitted, Richard A. Miller, Secretary

3

4 Butler County Sheriff s Office Technical Services Division BRICS Support Unit BRICS Butler Regional Interoperable Communications System 800MHz Advisory Board

5 Agenda Statistics Motorola Depot Financial Update System Updates G4 Updates Secretary Report Committee Reports Old Business New Business Good of the Order Meeting Schedule

6 2018 Jan-June 2018 July-December Statistics Radio PTTs January 890,312 July Radio PTTs 2018 PTTs 1,725,044 February 834,732 March April May June August September October November December 1,000, , , , , , , Stats 2018 Stats 3133 Radio users 387 Talkgroups 10 Dispatch console sites 7 PSAPS 4 Primary 3 Secondary 7 Telephone sites 20 Channels Repairs and Purchases

7 Radio Repair - Motorola Depot Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total Depot Repair Total Depot Repair Total Depot Repair Total Depot Repair Total Depot Repair Total Depot Repair

8 Date Inv Num Memo Open Balance *BC Juvenile Detention Center 03/16/ Purchase Atrium Medical Butler County Sheriff s Office Open Invoices As of March 21, /01/ Maint Cincinnati Childrens Hosp /01/ Maint Cincinnati State /01/ Maint College Corner Fire /01/ Maint Community First /16/ Purchase Fairfield City Fire /16/ Repair /16/ Repair /16/ Purchase Fairfield City Public Util /01/ Maint 4, , Date Inv Num Memo Open Balance Fort Hamilton Hosp 02/01/ Maint Hamilton City Police 03/16/ Purchase /16/ Repair McCullough Hyde Hospital 01/24/ Maint /02/ Maint /05/ Purchase Mercy Hospital Fairfield /02/ Maint Miami Univ Physical Facilities /02/ Maint 1, Miami Univ Police / EMS 1, /02/ Maint 1, Oxford City Fire Dept 1, /02/ Maint 1, Oxford Twp Road Dept 1, /02/ Maint Date Inv Num Memo Open Balance Ross Twp Police Dept 03/16/ Purchase St Clair Twp Fire Dept 01/17/ Purchase Trenton City Police Dept 01/04/ West Chester Twp Comm 02/02/ Maint /02/ Maint 22, , West Chester Twp Fire Dept 02/02/ Maint 2, /16/ Repair /16/ Purchase , West Chester Twp Police Dept 02/02/ Maint 2, , West Chester Twp Road Dept 02/02/ Maint 1, , TOTAL 43,237.38

9 SYSTEM UPDATES

10 G4 UPDATES 100 receivers have been deployed 15 additional on order 5 year warranty upgrade expires 3/31/2018 Warranty will be 2 years with an extra charge to bump to 5 years.

11 Secretary Report We currently do not have a Police Chief Assn Representative.

12 Committee Reports PSAP Committee Law Communications Committee Fire Communications Committee Plain Language Committee Subscriber Funding/ Strategic Planning Hospital/HEMS Communications Committee

13 Old Business Discussion on AMAR, back filling stations and communicating on non primary agency FD MAINS

14 New Business Board members received the HSR Region 6 Tactical Interoperable Communications Plan (TICP) Discussion Board will vote to approve at a meeting in the future.

15 Good Of The Order

16 Meeting Schedule Schedule: January March May July September Next meeting May 24, 1:30 PM

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