MINUTES. REGRETS: Trustee Bernat Trustee Van Damme Lesley Eblie Trudel, Assistant Superintendent of Student Support Services

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1 Regular Board Meeting Tuesday, May 1, 2018 Sunrise Education Centre MPR, Beausejour MINUTES PRESENT: BOARD MEMBERS: Trustee Barnard Trustee Champagne Trustee Duma Trustee Kiernicki Trustee Mazur Trustee Nichol Trustee Reid REGRETS: Trustee Bernat Trustee Van Damme Lesley Eblie Trudel, Assistant Superintendent of Student Support Services ALSO IN ATTENDANCE: Barb Isaak, Superintendent Elise Downey, Secretary-Treasurer Cathy Tymko, Assistant Superintendent of Learning and Instruction Deborah Giesbrecht, Executive Assistant 1.0 Call to Order The meeting was called to order at 7:04 p.m. 2.0 Adoption of the Agenda MOTION #17-18/05-01/0169 Trustee Nichol Trustee Kiernicki BE IT RESOLVED that the Board adopt the agenda as presented. 3.0 Chair's Comments 3.1 Chair s Comments Welcome. The meeting is being video taped. Regrets: Trustee Van Damme and Trustee Bernat Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 1 6

2 3.2 Share a Story Senior Years Innovation Week at École Edward Schreyer School, April 23 April 27, 2018 by Trustee Champagne. 4.0 Board Delegation and School Division Educational Showcasing N/A 5.0 Minutes - Adoption/Received for Information 5.1 Minutes - April 17, 2018 MOTION #17-18/05-01/0170 Trustee Nichol Trustee Champagne BE IT RESOLVED that the Board adopt the April 17, 2018 Board minutes as submitted. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. The motion Carried. 6 0 Trustee Barnard Trustee Champagne Trustee Duma Trustee Kiernicki Abstain Trustee Mazur Trustee Nichol Trustee Reid 6.0 Superintendent's Report School Visits: Whiteshell Colony: literacy focus Whitemouth School: classroom and student profiles; focus on support for students École Edward Schreyer School: Innovation Week; cross-curricular focus Unlocking the Toolbox: Girl s Forum Manitoba Association of School Superintendents (MASS) Leadership Development Workshop: Leading with Diversity Spring Feast Meetings: SMART meeting Chamber of Commerce Executive Finance Committee Meeting Divisional Parent Advisory Committee (DPAC) Agenda planning Emergency Closure review Undergraduate Program Committee IBM Core Team Department of Education Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 2 6

3 7.0 Secretary-Treasurer's Report 7.1 Secretary-Treasurer's Report Meetings: Architect regarding science lab in Lac du Bonnet SMART Manitoba Association of School Business Officials (MASBO) - Region 3 Gillis School School Funds Committee Finance Committee Divisional Parent Advisory Committee (DPAC) Agenda Planning Meeting Emergency Closure review Spring Feast Metro Secretary-Treasurers IBM Core Team Maintenance Department Professional Development Topics: o Cleaning Equipment/Supplies and Equipment Zep and Jan-San o Effective Communication by Lars Feilberg Transportation Department Professional Development Topics: o Driver Training and Pre-Trip Danielle Erickson and driver trainers o General Bus Driver Information Danielle Erickson Auditors May 24, PowerSchool Efficiencies Report Action: To review report and discuss at the May 15, 2018 Board meeting. 8.0 Board Business 8.1 Board Strategic Plan Action: To coordinate a special meeting regarding the Board Strategic Plan with Manitoba School Boards Association (MSBA), Janis Arnold. 8.2 Board Meetings Calendar MOTION #17-18/05-01/0171 Trustee Mazur Trustee Champagne BE IT RESOLVED that the Board approve the Board Meeting Calendar as presented. 8.3 Debenture By-Law # st Reading Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 3 6

4 MOTION #17-18/05-01/0172 Trustee Champagne Trustee Mazur BE IT RESOLVED that the Board approve the first reading of the Borrowing Debenture By Law # for the sum of Seven Hundred Twenty Three Thousand Two Hundred Dollars ($723,200) as outlined by Public Schools Finance Board. 8.4 Field Trip - École Powerview School Canoe Trip - June 25-28, 2018 MOTION #17-18/05-01/0173 Trustee Champagne Trustee Duma BE IT RESOLVED that the Board approve in principle, the École Powerview School grade 11 and 12 field trip for a Nopiming canoe trip June 25 - June 28, 2018 subject to Superintendent's final approval. 8.5 Field Trip - École Edward Schreyer School - May 28-31, MOTION #17-18/05-01/0174 Trustee Champagne Trustee Mazur BE IT RESOLVED that the Board approve in principle, the École Edward Schreyer School grade field trip to Peterborough Ontario for Special Olympics Nationals May 28-May 31, 2018 subject to the Superintendent's final approval. 8.6 Field Trip - École Edward Schreyer - Camp Stephens - May 30- June 2, 2018 MOTION #17-18/05-01/0175 Trustee Champagne Trustee Duma BE IT RESOLVED that the Board approve in principle, the École Edward Schreyer School grade 11 field trip to Camp Stephens, Kenora, Ontario May 30 - June 2, 2018, subject to the Superintendent's final approval. A) Committee Reports and Recommendations 8.7 Cheque Register - February, 2018 MOTION #17-18/05-01/0176 Trustee Champagne Trustee Mazur BE IT RESOLVED that the Board receive the February 2018 cheque register with total amount of cheques issued $ 4,088, reviewed by the Finance Committee for information as submitted. Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 4 6

5 8.8 Cheque Register - March, 2018 MOTION #17-18/05-01/0177 Trustee Champagne Trustee Reid BE IT RESOLVED that the Board receive the March 2018 cheque register with total amount of cheques issued $ 3,211, reviewed by the Finance Committee for information as submitted. 9.0 Professional Development N/A 10.0 Financial Monitoring Report 10.1 Financial Monitoring Report - Feb/March 2018 MOTION #17-18/05-01/0178 Trustee Champagne Trustee Nichol BE IT RESOLVED that the Board adopt the March 2018 Financial Monitoring report reviewed by the Finance Committee at the April 24, 2018 Finance Committee meeting, as submitted Board Correspondence 11.1 Lynne Mavins, Director, MB Education and Training, Schools Finance Branch Response Letter re: Timing of Funding 11.2 MSBA Correspondence 11.3 Correspondence Sent by the Board of Trustees 12.0 Nice to Know Information Items: 12.1 Gillis School Drama - May 9, 2018 A) Upcoming Meetings: 12.2 North Eastman Municipal Forum - St Rita - May 7, Board Meeting - May 15, Board Meeting - June 5, Press Releases Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 5 6

6 13.1 Minister of Education - Premier Award For Excellence in Education 14.0 Questions from the Public on Agenda Items N/A 15.0 Move into Incamera N/A 16.0 Move into Regular N/A 17.0 Items from Incamera 17.1 Items from Incamera Hiring of the New Superintendent MOTION #17-18/05-01/0179 Trustee Champagne Trustee Reid BE IT RESOLVED that the Board approve the recommendation to hire the new Superintendent effective August 1, 2018 as discussed Items from Incamera Assistant Superintendent Postings MOTION #17-18/05-01/0180 Trustee Nichol Trustee Champagne BE IT RESOLVED that the Board approve proceeding with posting the Assistant Superintendent positions Adjournment The meeting adjourned at 7:47 p.m. Chairperson Secretary-Treasurer Sunrise School Division Board Meeting Minutes May 1, 2018 P a g e 6 6