FACILITIES AND TECHNOLOGY REVIEW COMMITTEE MINUTES. Tuesday, February 19, 2013

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1 FACILITIES AND TECHNOLOGY REVIEW COMMITTEE MINUTES Tuesday, February 19, 2013 PRESENT: Lisa Arnold Wallace Coopwood Larry Darnell Mitch Gibson Don Hill Patti Morgan Thea Powell Wayne Brown Dr. John Crooks Charlie Dye Todd Herrington Curtis Johnston Roger Phelps Pattrick Stafford ABSENT: Dr. Angie Delvin-Brown BOARD MEMBERS PRESENT: Randy Scamihorn Brad Wheeler SCHOOL DISTRICT REPRESENTATIVES: Chris Ragsdale Glen Brown PUBLIC COMMENT: None CALL TO ORDER: Meeting was called to order at 6:30 by Mr. Chris Ragsdale. Appreciation given to Dr. Crook for snacks and CCSD for water. Cobb County School Board Chairman, Randy Scamihorn introduced the new Board Liason, Brad Wheeler. Mr. Scamihorn welcomed the new members and returning members of the committee. Page 1 of 9

2 COMMITTEE BUSINESS: Election of Committee Officers Chairperson-Nomination was made by Dr. Crooks for Curtis Johnston to be Chairperson, Mr. Johnston accepted nomination, Mr. Coopwood made a motion to close nomination and motion was seconded by Mr. Herrington. Vote was 13-Yes, 0-No. Motion carried. Vice Chairperson-Nomination was made by Mr. Coopwood for Dr. Crooks to be Vice Chairperson, Dr. Crooks accepted nomination. Mr. Coopwood made a motion to close nominations and motion was seconded by Mr. Herrington. Vote was 13-Yes, 0-No. Motion carried. Page 2 of 9

3 Secretary-Nomination was made by Mr. Coopwood for Ms. Powell to be Secretary, Ms. Powell accepted nomination. Mr. W. Brown made a motion to close nominations and motion was seconded by Mr. Phelps. Vote was 13-Yes, 0-No. Motion carried. Approval of December 10, 2012 Meeting Minutes MOTION: A motion was made by Dr. Crooks and seconded by Mr. Coopwood to approve the Monday, December 10, 2012 minutes after changes were made per request of Mr. Coopwood and Mr. Herrington. Lisa Arnold-Abstained Larry Darnell-Abstained Mitch Gibson-Abstained Don Hill-Abstained Patti Morgan-Abstained Thea Powell-Abstained Charlie Dye-Abstained Vote was 8-Yes, 7 Abstained. Motion Carried. ADMINISTRATION REPORT: REVENUE AND CONSTRUCTION REPORT: Mr. Chris Ragsdale went over the Sales Tax Revenue Report, Consolidated Management Report and Expesite Project Status Report. Technology Report: Mr. Chris Ragsdale gave the technology report. Page 3 of 9

4 COMMITTEE REVIEW OF BOARD AGENDA ITEMS: The Committee discussed the following agenda items: AGENDA ITEM #3-Recommendation for authorization to extend the contract for the continued installation and integration of access control systems throughout the District. MOTION: A motion was made by Dr. Crooks and seconded by Mr. Hill to recommend approval of BAI #3 Recommendation for authorization to extend the contract for the continued installation and integration of access control systems throughout the District. Todd Herrington-No Vote was 13- Yes, 1-No. Motion carried. AGENDA ITEM #4- Recommendation for Authorization to Award Bid 13-46, Fleet Vehicles, 2013 Ford Escape SE. MOTION: A motion was made by Dr. Crooks and seconded by Mr. Coopwood to recommend approval to BAI #4 Recommendation for Authorization to Award Bid 13-46, Fleet Vehicles, 2013 Ford Escape SE. Lisa Arnold-Abstained Wallace Coopwood-No Thea Powell-Abstained Wayne Brown-No Charlie Dye-Abstained Vote was 9-Yes, 2-No, 3 Abstained. Motion carried. Page 4 of 9

5 AGENDA ITEM #5 Recommendation for Authorization to Award Bid 13-40, Fiber Components and Installation Sevices. MOTION: A motion was made by Mr. W. Brown and seconded by Mr. Hill to recommend approval to BAI #5 Recommendation for Authorization to Award Bid 13-40, Fiber Components and Installation Services. AGENDA ITEM #6 Recommendation for Authorization to purchase Software licensing for the Gradebook application of the Edupoint Synergy, Student Information System (SIS) from CCSD s existing contract Award RFP 05-10, Student Scheduling System. MOTION: A motion was made by Mr. W. Brown and seconded by Mr. Hill to recommend approval to BAI #6 Recommendation for Authorization to purchase Software licensing for the Gradebook application of the Edupoint Synergy, Student Information System (SIS) from CCSD s existing contract Award RFP 05-10, Student Scheduling System. Page 5 of 9

6 AGENDA ITEM #7 Recommendation for Approval to Award a Contract of renovations and modifications at Argyle Elementary School. MOTION: A motion was made by Mr. Herrington and seconded by Mr. Stafford to recommend approval to BAI #7 Recommendation for Approval to Award a Contract for renovations and modifications at Argyle Elementary School. Wallace Coopwood-No Thea Powell-No Vote was 12-Yes, 2-No. Motion carried. BOARD AGENDA ITEM #8 Recommendation for Approval to Award a Contract for renovations at Baker Elementary School. MOTION: A motion was made by Dr. Crooks and seconded by Mr. Herrington to recommend approval to BAI #8 Recommendation for Approval to Award a Contract for renovations at Baker Elementary School. Page 6 of 9

7 BOARD AGENDA ITEM #9 Recommendation for Approval to Award a Contract for renovations and modifications at Harmony Leland Elementary School. MOTION: A motion was made by Ms. Arnold and seconded by Mr. Coopwood to recommend approval to BAI #9 Recommendation for approval to Award a Contract for renovations and modifications at Harmony Leland Elementary School. BOARD AGENDA ITEM #10 Recommendation for Approval to Award a Contract for renovations and modifications at Nicholson Elementary School. MOTION: A motion was made by Mr. W. Brown and seconded by Mr. Coopwood to recommend approval to BAI #10 Recommendation for approval to Award a Contract for renovations and modifications at Nicholson Elementary School. Page 7 of 9

8 NEW BUSINESS: MOTION: A motion was made by Mr. Coopwood and seconded by Mr. Herrington for the committee to be addressed with the official name, Facility and Technology Citizens Oversight Committee instead of F&T Committee MOTION: A motion was made by Mr. Coopwood and seconded by Mr. Herrington, requesting that the Board utilize SPLOST III fund contingency to restore fully the 20% budget reduction made to the SPLOST III Surveillance Cameras initiative. The CCSD administration in attendance supports this request. Meeting Refreshments Assignments: March Meeting-Mr. Phelps April Meeting-Mr. Hill May Meeting-Mr. Herrington June Meeting-Ms. Arnold Page 8 of 9

9 Monthly Meetings Dates- Monthly meeting dates will be the Monday night following the board work session (March, April, May, June, August, September, October). Next meeting date is March 18, 2013 at 6:30 pm. New members need to contact Lynn Key to set up a date for Expesite training. New members need to contact Lynn Key to get badges that should be worn at school visits. ADJOURN: A motion was made by Mr. Coopwood and seconded by Mr. Hill to adjourn. Submitted: Lynn Key, Recording Secretary February 21, 2013 Page 9 of 9