ORGANIZATIONAL MEETING

Transcription

1 ORGANIZATIONAL MEETING November 5, 2018

2 Board of Education Organizational Meeting of the Board Monday, November 5, :00 pm Board Room nd Street East AGENDA 1.0 Welcome 1.1 Call to Order Director G. Chatlain 1.2 Adoption of the Agenda 1.3 Commissioning Service Fr. Kevin McGee 2.0 Election of Board Chair After the meeting is called to order, the Director shall proceed to call for the election of a Board Chair. Upon election of the Board Chair, they shall take office immediately. That the Board of Education elect and appoint a Board Chair for the term. 3.0 Election of Vice Chair Following the election of the Board Chair, the Board Chair shall proceed to call for the election of a Vice Chair. Upon election of the Vice Chair, they shall take office immediately. That the Board of Education elect and appoint a Vice Chair for the term.

3 4.0 Appointments The Education Act requires that the Board of Education appoint by resolution at its organizational meeting its secretary, treasurer, and attendance counselor. That the Board of Education approve the following appointments for the organizational year: Secretary to the Board of Education Superintendent Darryl Bazylak Treasurer Superintendent Joel Lloyd Attendance Counselor Brendan Newton In absentia, designates to the Director of Education Superintendents Terri Fradette and Joel Lloyd Assistant Secretary to the Board Patti Seto Assistant Treasurer Kathryn Holmes 5.0 Agents of the Board of Education The Board has entered into contractual agreements with the agents of the Board. Procurement of the agents is governed by the Division purchasing policy. That the Board of Education approve the following agents for the organizational year: Fiscal Agent Scotiabank Investment Broker R.B.C. Dominion Securities Purchasing Card Agent Bank of Montreal Auditors Deloitte Insurance Broker SSBA (Marsh & McLennan [Sask.] Ltd.) Solicitors McKercher LLP

4 6.0 Banking Resolution Recommendations: That the Board of Education: o utilize the services of the Main Branch of the Scotiabank in Saskatoon for its regular transactions, that the necessary banking resolutions be completed by the Chair and Treasurer of the Board, and that the documentation be filed at the bank; and o whereas, the Board of Education of the St. Paul s Roman Catholic Separate School Division No. 20 (the Board ) requires the sum of $15,000, for current expenditures of the Board; now therefore be it resolved as a resolution of the Board that: the Chair and the Superintendent of Administrative Services on behalf of the Board are authorized to borrow from Scotiabank (the Bank ) the sum of $15,000, (the Loan Amount ) for necessary expenditures of the Board pending receipt of the proceeds of taxes and other revenue, by way of overdrawing the Board s account with the Bank from time to time, the amount of each such over-withdrawal being hereinafter referred to as the Overdraft Loan, (the aggregate of which such Overdraft Loans shall not exceed the Loan Amount) with said Overdraft Loans to be payable on demand, and the Chair and Superintendent of Administrative Services are authorized to agree to pay interest on such Overdraft Loans as may from time to time remain outstanding and unpaid, as well after as before maturity, default and judgment, at an annual rate equal to the Bank s prime interest rate from time to time minus 1.00%; prime interest rate as herein used meaning the annual rate of interest announced from time to time by the Bank as a reference rate then in effect for determining interest rates on Canadian dollar commercial loans in Canada. The Chair and Administrative Services Superintendent shall and are hereby authorized to provide written confirmation and acknowledgment to the Bank, on behalf of the Board, on the first business day following each month, of the amount outstanding as at and including the end of the immediately preceding month as to Overdraft Loans to and including that time.

5 7.0 Signing Officers of the Board By policy, signing officers of the Board are determined at the yearly Organizational Meeting. That the Board of Education approve the Board Chair and the Superintendent of Administrative Services as the Signing Officers of the Board. 8.0 Trustee Remuneration and Expense Schedule By policy, trustees review the Remuneration and Expense Schedule at the yearly Organizational Meeting. A proposed trustee remuneration and expense schedule is attached. That the Board of Education discuss and determine its Remuneration and Expense Schedule for

6 PROPOSED TRUSTEE REMUNERATION AND EXPENSE SCHEDULE SEPTEMBER 1, AUGUST 31, 2019 The following schedule of trustee remuneration and expenses is developed in accordance with the Procedures for Board Member Remuneration and Expense. 1. Trustee Remuneration Remuneration for trustees of the Board of Education shall be $23,160 per year paid monthly in twelve (12) equal installments. Remuneration for the Vice Chair of the Board of Education shall be $24,124 per year paid monthly in twelve (12) equal installments. Remuneration for the Chair of the Board of Education shall be $29,915 per year paid monthly in twelve (12) equal installments. 2. Travel and Conference/Professional Development To a maximum of $5, per annum for Trustees and $10,000 per annum for the Board Chair Travel and Conference Rates: Conference Registration Hotel Accommodation Air Travel Car Allowance Sustenance Allowance Other Expenses Actual Cost Actual cost with receipts presented Economy fare Saskatchewan Public Commission Rates ($0.4535/km Effective October 1, 2018) Saskatchewan Public Commission Rates $41.00/day - In Province With receipts $51.00/day - Out of Province (A member of the board participating on a trustee organization at the provincial or national level that does not reimburse for expenses equal to the preceding schedule may claim the differential in rates.) 3. Benefits Trustees may access a Health Spending Account (HSA) of up to $3, The HSA provides reimbursement for a wide range of health-related expenses, over and above regular benefit plan maximums. HSA is administered in accordance with Canada Revenue Agency guidelines. Eligible dependents and spouse of the trustee are also covered under the HSA.

7 9.0 Dates and Times of Regular and Planning Meetings of the Board The following is a proposed list of dates for the Board: Date Meeting Time Monday, November 5, 2018 Organizational Meeting of the Board 12:00 pm Monday, November 5, 2018 Planning Meeting of the Board 12:30 pm Tuesday, November 6, 2018 CSCC/Board Liaison Meeting 7:00 pm Monday, November 19, 2018 Regular Meeting of the Board 7:00 pm Monday, December 3, 2018 Regular Meeting of the Board 12:15 pm Monday, December 17, 2018 Regular Meeting of the Board 7:00 pm Monday, January 21, 2019 Planning Meeting of the Board 12:00 pm Monday, February 4, 2019 Regular Meeting of the Board 7:00 pm Monday, February 25, 2019 Planning Meeting of the Board 12:00 pm March 10-11, 2019 Board Retreat Queen s House Monday, March 11, 2019 Regular Meeting of the Board 12:00 pm Monday, March 25, 2019 Planning Meeting of the Board 12:00 pm Monday, April 8, 2019 Regular Meeting of the Board 7:00 pm Monday, May 6, 2019 Regular Meeting of the Board 7:00 pm Monday, May 27, 2019 Planning Meeting of the Board 12:00 pm Monday, June 10, 2019 Regular Meeting of the Board 7:00 pm Monday, June 24, 2019 Regular Meeting of the Board 12:00 pm Monday, August 26, 2019 Planning Meeting of the Board 12:00 pm Monday, September 9, 2019 Regular Meeting of the Board 7:00 pm Monday, September 23, 2019 Planning Meeting of the Board 12:00 pm Monday, October 7, 2019 Regular Meeting of the Board 7:00 pm Monday, October 21, 2019 Planning Meeting of the Board 7:00 pm Monday, November 4, 2019 Organizational Meeting of the Board 12:00 pm Monday, November 4, 2019 Planning Meeting of the Board 12:30 pm Recommendations: That the Board of Education: determine the frequency of its regular and planning meetings; reserve a day of the week for its regular and planning meetings; establish a starting time for its regular and planning meetings, and approve the schedule of actual meeting dates for the period of November 5, 2018 to November 4, 2019.

8 10.0 Continuous Agenda of the Board By policy, the Board will develop a continuous agenda for a one-year period: Greater Saskatoon Catholic Schools Board of Education Continuous Agenda August September October Board/Director Review Year in Review SCSBA Julian Paslawski Meritorious Service Award SCSBA Nomination to Executive Premier s Award for Innovation and Excellence in Education Catholic School Community Councils Liaison Plan Transportation Out-of-Province Student Learning SSBA Convention Resolutions SSBA Voting Procedures Staff Monitoring Report Enrolment Monitoring Report SCSBA AGM & Conference Organizational Meeting Planning Facilities Monitoring Report: Projects Improving Student Learning and Achievement Monitoring Report: Part 1 Activities Report: Sept-Dec 2018 November December January Board Annual Report Organizational Meeting of the Board Annual Schedule of Board Meetings Continuous Agenda of the Board Together in Faith and Action Committee Membership Facility Planning: Modular Application Improving Student Learning and Achievement Monitoring Report: Part 2 CSCC/Trustee Meeting and Report to the Community SSBA Fall General Assembly Transportation Monitoring Report Auditor's Report Celebrating and Promoting Catholic Identity Monitoring Report Student Health & Fitness Monitoring Report February March April First Nations, Métis and Inuit Education Monitoring Report Facility Planning: 5-Year Capital and Construction Plan Education Leave Priorities Promoting Stewardship Monitoring Report Board Faith, Governance and Planning Retreat May June July Facility Tour Preliminary Budget HCI Final Budget Board/Director Review Data Collection Technology Transportation Building Relationships and Partnerships Monitoring Report Facility Monitoring Report: Preventative Maintenance and Renewal Plan Final Budget GSCS Foundation Annual Meeting Approval of Mill Rate Out of Scope Salaries SHSAA Annual Policy Conference Canadian Catholic School Trustees Association (CCSTA) AGM and Convention Academic Year Approval Program Tour Technology Report Out of Province Student Learning Activities: Jan-June 2019 Catholic Education Week School Reviews (School Closures/Grade Discontinuance) Mill Rate Canadian School Boards Association (CSBA) National Trustee Gathering on Aboriginal Education and Congress That the Board of Education discuss and approve the Continuous Agenda.

9 11.0 Board Appointments 11.1 Standing Committee of the Board Currently, there is one (1) standing committee of the Board of Education, that is, the Together in Faith and Action Committee. That the Board of Education appoint one (1) trustee as Chair of the committee and appoint one (1) additional member to serve on the committee Saskatchewan Catholic School Boards Association The Board of Education appoints one (1) trustee to serve as its representative to the Executive of the Saskatchewan Catholic School Boards Association. That the Board of Education appoint one (1) trustee to the Saskatchewan Catholic School Boards Association Executive Greater Saskatoon Catholic Schools Foundation The Board of Education appoints two (2) representatives to the Greater Saskatoon Catholic Schools Foundation Board. That the Board of Education appoint two (2) trustees to serve as its representatives to the Greater Saskatoon Catholic Schools Foundation Board.

10 11.4 Joint Operations Committee for Humboldt Collegiate Institute The Agreement for the operation of Humboldt Collegiate Institute requires that St. Paul=s and Horizon school divisions each nominate two (2) representatives to the Joint Operations Committee. That the Board of Education appoint two (2) trustees to serve as its representatives to the Joint Operations Committee of Humboldt Collegiate Institute māmawohkamātowin Partnership The māmawohkamātowin partnership is guided by a committee representing Saskatoon Tribal Council Inc. (STC) and Greater Saskatoon Catholic Schools. The mission of the partnership is: With spirituality as our foundation, we support our communities by enabling them to grow in their understanding of the past, increasing their awareness of the present, and by providing holistic opportunities and growth in the future. The partnership shares a mutual concern for the well-being of First Nations students and through co-governance frameworks and reciprocity, collaborates to enhance educational outcomes for First Nations students. That the Board of Education appoint two (2) committee members, board chair or designate and a trustee, to attend the partnership meetings CUMFI & GSCS Educational Alliance The CUMFI and GSCS Educational Alliance Committee is a partnership between Greater Saskatoon Catholic Schools (GSCS) and the Central Urban Métis Federation Inc. (CUMFI). The Alliance partnership is guided by governance representatives from

11 both organizations and works within the following mission: Through reciprocity, trust, collaboration and cooperation, the partnership advocates for excellence in the delivery of education and supports for Métis students. The partnership shares responsibility for building on and creating strengths and gifts for all, and works in ways that foster the preservation and enhancement of Métis culture and language within school and community environments. That the Board of Education appoint two (2) committee members, board chair or designate and a trustee, to attend the partnership meetings Adjournment 12.1 Closing Prayer - Fr. Kevin McGee 12.2 Adjournment