3.2 Administrative Business A. Reports for Information (i) Annual FOIP Report J. Carr, B. Radyo

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1 Board of Trustees Public Board Meeting Agenda : #15 Date: June 20, 2017 Time: 3:00 p.m. Location: Public Board Room, Catholic Education Services Street, Edmonton AB T5K 1C2 Phone: Web: 1. Call to Order 5 Min 1.1 Call to Order and Recognition of Aboriginal Day Board Chair Thibert C. Olsen 1.2 Opening Prayer Elder Betty Letendre 1.3 Roll Call 1.4 Agenda 1.5 Comments from the Public 2. Minutes 5 Min 2.1 Minutes of the Previous Meeting A. May 30, Matters Arising from the Minutes A. 3. Business of the Meeting 3.1 Celebration of #ECSDawesome: A. Board Chair Report B. Superintendent Report 3.2 Administrative Business A. Reports for Information (i) Annual FOIP Report J. Carr, B. Radyo BOARD OF TRUSTEES Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr Page 1 of 2

2 3.2 B. Reports Requiring Action (i) District Budget J. Carr, B. Devlin (ii) Delegation of Authority for the Summer Months, 2017 J. Carr (iii) Emergency Executive Succession Plan J. Carr 3.3 Board Business A. Reports for Information No Reports Scheduled 3.3 B. Reports for Discussion/Action (i) Response to Ontario Human Rights Commission Settlement D. Engel (ii) Naming of Catholic Education Services, Dr. Harold MacNeil J. Acheson Catholic Education Centre (iii) ATA Resolution #2 P. Grell (iv) Universal Catechesis J. Acheson 3.4 New Business A. 3.5 Notices of Motion A. 3.6 Trustee Inquiries 3.7 In-Camera A. 4. Adjournment 4.1 Closing Prayer Elder Betty Letendre 4.2 Motion to Adjourn BOARD OF TRUSTEES Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr Page 2 of 2

3 Board of Trustees Public Board Meeting Minutes : #14 Date: May 30, 2017 Time: 2:30 p.m. Location: Public Board Room, Catholic Education Services Street, Edmonton AB T5K 1C2 Phone: Web: 1. Call to Order 5 Min 1.1 Board Chair Thibert called the meeting to order at 2:30 p.m. Trustee Engel moved the Board go in-camera to hear item 3.7. Trustee Engel moved the Board out-of-camera at 2:55 p. m. See 3.7 Father Dean Dowle began the meeting with the Opening Prayer. 1.2 Treaty Six Acknowledgement Board Chair Thibert acknowledged that we are on the traditional land of Treaty 6 and home of Métis Nation of Alberta Zone 4. We also acknowledge the Inuit and other diverse Indigenous peoples whose ancestors have marked this territory for centuries, a place that has welcomed many peoples from around the world to make their home here. We, at Edmonton Catholic Schools, commit to restoring and honouring the Truth and Reconciliation calls to action; we strongly believe that truth must be acknowledged to move forward to reconciliation. Together we call upon all our collective communities to build a stronger understanding of all peoples who dwell on this land we call home. 1.3 Roll Call Present: Laura Thibert, Board Chair John Acheson Marilyn Bergstra Debbie Engel Patricia Grell Larry Kowalczyk Cindy Olsen 1.4 Agenda Trustee Bergstra moved that the agenda of the May 30, 2017 Public Meeting of the Board be approved as circulated. May 30, 2017 Pubic Meeting of the Board Minutes Page 1 of 8

4 1.5 Apology to General Counsel by Trustee Grell I would like to wholeheartedly and unreservedly apologize to Counsel Carole Karbonik for the disrespectful remark that I made at our Public Board meeting held March 21, Carole is a professional who is following orders, like any other district employee, and she deserves to be respected at a public board meeting and it is the Superintendent and the Board who should be held accountable, not our staff. I ve blogged before about how I believe she is put in a terribly awkward position in her role in the district which is under the direct authority of the Superintendent. I should have been mindful of this when I made my remarks. My issue is with our process, not with her and I regret my remark. This has been a teachable moment for me and I hope also for the Board and Superintendent. We should be mindful of the difficult position with which we are placing our staff especially our legal counsel --when we ask them to provide an opinion on an issue that affects their role in our district directly. Asking Ms. Karbonik to give a legal opinion on her supervisor s contract was completely and unequivocally unfair. On January 27, 2017 prior to the vote on the Superintendent s contract I did recommend to the Board that we get an external legal opinion however, my recommendation went unheeded by the Board. So it is the Board and the Superintendent to whom I should be directing my concern not to Counsel Karbonik. For this I am very sorry. Again, my apologies to Counsel Karbonik. 1.6 Comments from the Public There were no comments scheduled. 2. Minutes 5 Min 2.1 Minutes of the Previous Meeting A. April 18, 2017 Educational Meeting Trustee Bergstra moved that the minutes of the April 18, 2017 Educational Public Meeting of the Board be approved as circulated. B. April 18, 2017 Regular Board Meeting Trustee Engel moved to approve the minutes of the April 18, 2017 Public meeting of the Board with the following corrections as noted by the Corporate Secretary: Page 5, 3.2(iv) delete vote (names recorded) under the motion by Trustee Acheson to consider a substitute Motion Page 7, 3.4B, on the motion by Trustee Grell to write Pope Francis, correct the vote to note that Trustee Thibert was opposed, and Trustee Acheson was in favour. C. May 1, 2017 Special Public Meeting Trustee Bergstra moved that the minutes of the May 1, 2017 Special Public Meeting of the Board be approved as circulated. 2.2 A. Matters Arising from the Minutes There were no matters arising from the minutes. May 30, 2017 Pubic Meeting of the Board Minutes Page 2 of 8

5 3. Business of the Meeting 3.1 Celebration of #ECSDawesome: A. Board Chair Report The Board acknowledged receipt of the Board Chair Report on #ECSDawesome April 11, 2017 to May 23, 2017 for information purposes. B. Superintendent Report The Board acknowledged receipt of the Superintendent s Report on #ECSDawesome, March 2017 for information purposes. 3.2 Board Business A. Reports for Information (i) No Reports Scheduled B. Reports Requiring Action (i) Climate Change Trustee Acheson moved that the Edmonton Catholic School Board state their support for the Alberta Government s Climate Leadership Plan which includes in part: a) Their emission reduction strategies including their initiative to tax carbon emissions, and their plan to phase out goal-fired electricity generation, b) Their promotion of innovative technologies, c) Their promotion of responsible resource development, d) Their support for a bio-energy user program, and e) Their recycle management strategies. Further, that the statement of support be in the form of a letter to the Premier of the Province from the School Board that would include all the practical ways that the District is supporting the Government s Climate Leadership Plan. Trustee Olsen moved that the Board refers the motion by Trustee Acheson to the Administration for further study. Defeated In Favour: L. Thibert C. Olsen D. Engel Opposed: M. Bergstra P. Grell J. Acheson L. Kowalczyk Trustee Grell moved an amendment of the main motion by Trustee Acheson to add to the last sentence: that would include all the practical ways that the District is supporting the Government s Climate Leadership Plan. In Favour: J. Acheson M. Bergstra D. Engel P. Grell Opposed: C. Olsen L. Kowalczyk L. Thibert May 30, 2017 Pubic Meeting of the Board Minutes Page 3 of 8

6 Trustee Engel moved an amendment to the motion by Trustee Acheson to add at the end of the last sentence: and ask what the expected cost would be to school boards and receive confirmation that those costs would be covered and not come anywhere out of the Education budget. Defeated In Favour: D. Engel Opposed: J. Acheson M. Bergstra P. Grell L. Kowalczyk C. Olsen L. Thibert The main motion by Trustee Acheson as amended was voted on and it was Defeated In Favour: J. Acheson Opposed: D. Engel M. Bergstra C. Olsen P. Grell L. Kowalczyk L. Thibert (ii) Evangelization Outcomes Trustee Acheson moved that the Edmonton Catholic School Board enters into discussion with St. Joseph College to ascertain their interest in and subsequent commitment to planning, developing, and piloting a model/strategy for assessing/evaluating the impact of the Board s evangelization mission on the graduates of the District as per the three phases of the endeavour as outlined in the background to this motion; further that the Board allocate from the Board s budget a sum of $25, payable to St. Joseph College [or directly to researcher from the College] on the following schedule: a) Phase One: $ b) Phase Two: $ c) Phase Three: $15,000.00; and further that Phase One and Two be completed, if possible, by June 30, 2017, Phase Three to be completed on a timeframe mutually agreed to by the Board and St. Joseph College. Trustee Olsen moved to refer this motion to the Alberta Catholic School Trustees Association for consideration. In Favour: C. Olsen D. Engel L. Thibert Opposed: J. Acheson P. Grell M. Bergstra L. Kowalczyk 3.2 B. (iii) Financial Literacy Trustee Bergstra moved that the Board of Trustees supports the government to develop a stand-alone comprehensive financial literacy program for implementation into the school curriculum. May 30, 2017 Pubic Meeting of the Board Minutes Page 4 of 8

7 Trustee Grell moved to amend the motion to add the words High School after the word comprehensive. In Favour: M. Bergstra P. Grell Defeated Opposed: J. Acheson D. Engel L. Kowalczyk C. Olsen L. Thibert The vote was called on the main motion by Trustee Bergstra to read as follows and it was. That the Board of Trustees supports the government to develop a stand-alone comprehensive financial literacy program for implementation into the school curriculum. (iv) Board Policy Handbook First Reading Trustee Engel moved that first reading be given to adopt the Board Policy Handbook, effective June 30, 2017, as circulated to the Board of Trustees. Second Reading Trustee Engel moved that second reading be given to the adopt the Board Policy Handbook, effective June 30, 2017, as circulated to the Board of Trustees. Trustee Engel moved that the Board gives third reading at this meeting. Unanimously Trustee Engel moved that the Board gives third reading and final reading to the Board Policy Handbook. (v) Rescind Existing Governance Documents First Reading Trustee Engel moved that first reading be given to rescind all existing governance documents including: Governance Process (GP) Policies, Administrative Responsibilities and Authorities (ARA s), Board Practice/Protocols, the Board Charter, and the Organizational Bylaw, effective June 30, Second Reading Trustee Engel moved that second reading be given to rescind all existing governance documents including: Governance Process (GP) Policies, Administrative Responsibilities and Authorities (ARA s), Practice/Protocols, the Board Charter, and the Organizational Bylaw, effective June 30, May 30, 2017 Pubic Meeting of the Board Minutes Page 5 of 8

8 Trustee Engel moved that the Board gives third reading at this meeting. Unanimously Approved Trustee Engel moved that the Board gives third reading to rescinding all existing governance documents including: Governance Process (GP) Policies, Administrative Responsibilities and Authorities (ARA s), Board Practice/Protocols, the Board Charter, and the Organizational Bylaw, effective June 30, (vi) Election of Vice-Chair Trustee Kowalczyk moved that the Board elects a Vice-Chair at the May 30, 2017 Public Meeting of the Board. 3.3 Administrative Business Trustee Olsen moved that the Election of the Vice-Chair be postponed indefinitely. In Favour: C. Olsen L. Thibert D. Engel L. Kowalczyk Opposed: J. Acheson M. Bergstra P. Grell A. Reports for Information (i) Accountability Pillar Results May 2017 The Board acknowledged receipt of the Accountability Pillar Results, May 2017 for information purposes. B. Reports Requiring Action (i) Locally Developed Courses Trustee Engel moved that the Board of Trustees of Edmonton Catholic Separate School District #7 approves the following new locally acquired course to be implemented in September 2017 for a period of 4 years, until August COURSE NAME CREDIT VALUE Environmental Science (AP) 35 5 (ii) Lewis Farms High School Completion Centre Design Funding Trustee Engel moved that the Board of Trustees authorizes the Board Chair to request up to $1,000,000 in funding from Alberta Education for the Lewis Farms High School Academic Centre final design and tender ready documentation. May 30, 2017 Pubic Meeting of the Board Minutes Page 6 of 8

9 (iii) St. Brendan Playground: Transfer of Funds from Lease Revenues Trustee Bergstra moved that the Board of Trustees supports the transfer of funds up to $200, from the District s lease revenue (including revenue from the lease at St. James School) to the St. Brendan School Society for the St. Brendan School playground project. Trustee Acheson moved an amendment to increase the transfer of funds up to $ from $200,000. In Favour: J. Acheson P. Grell Defeated Opposed: D. Engel L. Thibert C. Olsen L. Kowalczyk M. Bergstra The main motion by Trustee Bergstra was voted on and it was 3.4 New Business A. There were no items scheduled. 3.5 Notices of Motion A. Trustee Acheson: That the Edmonton Catholic School Board rename the Catholic Education Centre at Street Edmonton, Alberta to the Dr. Harold H. MacNeil Catholic Education Centre. B. Trustee Grell: That the Board of Trustees supports the ATA resolutions 3-59/17 and 3-60/17 passed at the ATA s Annual Representative Assembly (ARA), May 20-21, 2017 conference and not use our Catholic denominational rights as a basis for discrimination against Edmonton Catholic s LGBTQ teachers, and that if the Board passes this motion, ECSD cease sending educational dollars to the ACSTA to pay the legal costs of fighting the case against Jan Buterman. 3.6 Trustee Inquiries A. Trustee Grell: Have ECSD teachers been directed not to use the Professionals Respecting and Supporting Individual Sexual Minorities Toolkit or PRISM Toolkit which was created by the ATA and Alberta Education? If so, who is directing them not to use it and why? 3.7 In-Camera A. Board Business 2:30 2:55 p.m. Trustee Engel moved that the Board endorses the decision reached in-camera regarding item 3.7. (See next page for vote) May 30, 2017 Pubic Meeting of the Board Minutes Page 7 of 8

10 In Favour: D. Engel P. Grell L. Kowalczyk C. Olsen L. Thibert Opposed: J. Acheson M. Bergstra 4. Adjournment 4.1 Closing Prayer Father Dean Dowle said the Closing Prayer. 4.2 Motion to Adjourn Trustee Kowalczyk moved that the meeting adjourn at 6:00 p.m. May 30, 2017 Pubic Meeting of the Board Minutes Page 8 of 8

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