STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REQUEST FOR QUALIFICATIONS NOTICE NUMBER 59A1039

Transcription

1 March 14, 2018 RFQ Number 59A1039 Page 1 of 7 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REQUEST FOR QUALIFICATIONS NOTICE NUMBER 59A1039 Read carefully as the following revisions have been made to this document: On 4/7/17, Section I, General Information, Paragraph E, regarding financial documents was revised. On 4/7/17, the Note on this page regarding questions was revised. On 12/20/16, Section IV, Submission of Statements of Qualifications (SOQs), subsection 5, was revised to add requirement to create Novell Filr account and complete self-registration page prior to electronic SOQ submittal. On 9/16/16, Statement of Qualifications Submittal Instructions and General Contract Process Information was revised to add Standard Title VI/Nondiscrimination Assurances. On 9/16/16, all paragraphs containing DBE references were revised due to the DBE rule published 10/2/14 (49 CFR, Part 26) Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Denetia Smith, Contract Analyst at Denetia.Smith@dot.ca.gov. Questions must be received no later than seven (7) calendar days after RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process. Proposers are advised that Caltrans has established a federally mandated overall annual DBE goal comprising both race neutral and race conscious elements to ensure equal participation of DBE groups specified in 49 CFR In compliance with 49 CFR 26, Caltrans set a contract goal for DBEs participating in this solicitation expressed as a percentage of the total dollar value of the resultant Agreement. The DBE participation goal for this solicitation is thirteen percent (13%). See section I.H. in this RFQ for requirements. I. GENERAL INFORMATION A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for on call Photogrammetry and Incidental Surveying services. In submitting your Statement of

2 March 14, 2018 RFQ Number 59A1039 Page 2 of 7 Qualifications (SOQ), you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs. B. The estimated contract amount is $6,400, $10,400, C. The estimated contract term is three (3) years. D. Interviews will be held in Sacramento, CA on April 26, Confirmation letters will be sent to those firms short-listed. E. The most highly qualified consulting firm will be required to submit an electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available at: The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission financial documents. The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm. F. Negotiations will be held with the top-ranked firm in Sacramento, CA during the week of April 30, G. The scheduled date to complete cost negotiations and submit final cost proposal is May 9, H. Disadvantaged Business Enterprise Program 1. This solicitation and resultant Agreement is financed in whole or in part with federal funds and therefore subject to Title 49, Code of Federal Regulations, Part 26 (49 CFR 26) entitled "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs." To ensure equal participation for

3 March 14, 2018 RFQ Number 59A1039 Page 3 of 7 Disadvantaged Business Enterprise (DBE) groups specified in 49 CFR 26.5, Caltrans specifies a contract goal for DBE participation. The required goal for DBE participation in this solicitation is not less than thirteen percent (13%). 2. Only participation by certified DBEs will count toward the contract goal for this solicitation. In order to count toward a contract goal, a firm must be certified as a DBE by the California Unified Certification Program (CUCP) and possess the work codes applicable to the type of work the firm will perform on the Agreement by the SOQ submittal due date. For a list of work codes, go to 3. It is the proposer s responsibility to verify that the DBE firm is certified as a DBE by the specified SOQ submittal due date and time. For a list of DBEs certified by the CUCP, go to: 4. A DBE must perform a commercially useful function (CUF) for the type of work it will perform on the Agreement as provided in 49 CFR 26.55(c)(1)-(4). A DBE performs a CUF when it is responsible for the execution of a distinct element of the work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved. 5. See Statement of Qualifications Submittal Instructions and General Contract Process Information for detailed information and references to the required forms. Required forms will be made a part of the Agreement. Failure to meet the DBE goal or Good Faith Effort requirements and provide required DBE participation at due date and time of SOQ submittal may result in the SOQ submittal being rejected as non-responsive. I. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I., H. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ. K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

4 March 14, 2018 RFQ Number 59A1039 Page 4 of 7 L. Contract boilerplate can be obtained at II. SCOPE OF WORK/DELIVERABLES The work to be performed for this RFQ is described in the Scope of Work/Deliverables, and is hereby incorporated as. III. CONFLICT OF INTEREST A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest. B. If the proposed team determines that any actual or potential conflicts of interest exists, it must identify and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the Caltrans website at Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts. The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications. Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected team failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading. C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager. Additional

5 March 14, 2018 RFQ Number 59A1039 Page 5 of 7 information about Conflict of Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI. Conflict of Interest Concerning Consultant(s)) found at The State and Federal contract boilerplates on DPAC s website also contain information on conflict of interest issues (Federal boilerplate language - Exhibit D, Section XXX, and State boilerplate language Exhibit D, Section XXVIII) and can be found at D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific projects where Caltrans determines that a conflict of interest exists. IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs) A. IMPORTANT: Download Statement of Qualifications Submittal Instructions and General Contract Process Information dated (rev. 01/19/18) from Failure to follow these instructions may result in rejection of your SOQs. B. SOQ Package Submittal Instructions Read instructions below carefully. You will be required to submit SOQ packages to two (2) Sacramento locations and District 7 (see items 1, 3 and 4 below for required number of copies), as well as an electronic file to Sacramento. See paragraph B One (1) copy of the SOQ containing all the indicated information shall be submitted. Fax copies will not be allowed. SOQs will be accepted until 3:00 p.m. on April 12, 2018, and must be directed to: State of California Department of Transportation Administration Division of Procurement and Contracts, MS th Street Sacramento, CA Attention: Denetia Smith, Contract Analyst Telephone: (916)

6 March 14, 2018 RFQ Number 59A1039 Page 6 of 7 2. If your SOQ package is hand-delivered, you must date and time stamp it immediately upon arrival. The date/time stamp machine is located in the lobby of the first floor to the right of the security guard station at the address noted above. Date/stamp one label for each SOQ package/box submitted. Ask the security guard to call the Division of Procurement and Contracts reception desk at (916) to have your SOQ package picked up by Contracts staff. 3. In addition, three (3) copies of the SOQ containing all indicated information shall be submitted to District 59. FAX copies will not be allowed. SOQs will be accepted until 3:00 p.m. on April 12, 2018, and must be directed to: State of California Department of Transportation District 59/DES/PPM&OE/SCM th Street, MS 9-5/6G Sacramento, CA Attention: Sam Akkad Telephone: (916) In addition, one (1) copy of the SOQ containing all indicated information shall be submitted to District 7. FAX copies will not be allowed. SOQs will be accepted until 3:00 p.m. on April 12, 2018, and must be directed to: State of California Department of Transportation District 7/100 South Main Street Los Angeles, CA Attention: Jay Satalich Telephone: (213) The SOQs must be submitted in a sealed package labeled as follows: RFQ Number 59A1039 Submittal deadline 3:00 p.m. on April 12, 2018 DO NOT OPEN 6. In addition to the five (5) copies of the SOQ requested in this section IV Submission of Statements of Qualifications, electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 3:00 p.m. on April 12, 2018.

7 March 14, 2018 RFQ Number 59A1039 Page 7 of 7 You will be required to create a Novell Filr account with Caltrans. Send an message to the Contract Analyst, Denetia Smith, Contract Analyst, at Denetia.smith@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically. Your firm s name Your address The solicitation number for which you would like to submit an SOQ The file name shall include the contract number, consultant name (max. 25 characters) separated by an underscore (_), ending with the.pdf extension. Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf 7. SOQ submittals will be considered non-responsive if all copies, including electronic submittal, are not received in the specified locations by the date and time specified in this RFQ. C. Request for RFQ Copies Copies of this RFQ may be obtained at

8 Page 1 of 21 SCOPE OF WORK/DELIVERABLES Professional and Technical Photogrammetry and Incidental Surveying Services for Caltrans, Division of Engineering Services On-Call Contract A. Required Services. The Consultant shall perform professional and technical photogrammetry and associated surveying services on an as-needed basis to support in the maintenance, development and construction of proposed Caltrans transportation facilities. The Caltrans Contract Manager will issue Task Orders to the Consultant for specific photogrammetry projects. Task Orders may include, but are not limited to, the following Work Breakdown Structure (WBS) task elements defining photogrammetry, associated surveying services, and related services and products. The standard Department of Transportation (Caltrans) WBS is on the Internet at: All revisions to the current version of the WBS shall apply during the life of this contract Surveys and Maps for Project Initiation Document Regular Surveys and Maps for PID Photogrammetric Maps and Products Engineering and Photogrammetric Surveys Photogrammetric Maps and Products Photogrammetric Product for Construction B. Schedule of Performance. 1. Services and deliverables identified in an individual Taks Order will be completed and delivered as specified in the Task Order. 2. In the event discrepancies between information furnished by Caltrans and information obtained by the Consultant in performance of a Consultant s work should occur, the Consultant shall immediately notify Caltrans Contract Manager. Caltrans Contract Manager will investigate the facts and advise the Consultant in writing on how to resolve the discrepancy. The instructions issued by Caltrans Contract Manager shall be final and conclusive.

9 Page 2 of 21 C. Location of Work. In general, the work shall be performed statewide on projects to improve Caltrans Transportation System throughout California. The specific location of the photogrammetry work and associated surveying work to be performed will be identified in each Task Order. D. Standards. 1. All work shall be performed in accordance with the Department of Transportation (Caltrans) Manuals and their current revisions. Work not covered by the Manuals shall be performed in accordance with the highest industry standards. Caltrans Manuals Internet Webpage: 2. Caltrans Contract Manager shall decide all questions that may arise as to the quality or acceptability of deliverables furnished and work performed under this contract. 3. The minimum standard of work quality shall be that of similar photogrammetry or associated surveying work performed by Caltrans as detailed in the Caltrans Surveys Manual: html 4. Photogrammetry or associated surveying work performed by the Consultant shall conform to the requirements of the California Land Surveyors Act. "Responsible charge" as defined in the California Land Surveyors Act shall reside with a California Licensed Land Surveyor or a pre-january 1, 1982 Registered California Civil Engineer. 5. Caltrans does not guarantee the availability of publications nor its Internet web pages. If publications are required, the Caltrans Contract Manager will provide to Consultant. E. Availability of Work Hours. 1. The Consultant shall begin the required work within two working days after receiving a fully executed Task Order. Once the work begins, the work shall be prosecuted diligently until all required work has been completed satisfactorily. 2. Photogrammetry or associated surveying work shall not be performed when conditions prevent a safe, efficient operation.

10 Page 3 of Unless otherwise specified in the Task Order or directed by Caltrans Contract Manager, the normal workweek shall consist of 40 hours. 4. Overtime may be required to meet Task Order schedules. However, overtime shall be paid only when directed in writing by Caltrans Contract Manager or specifically required by the Task Order. F. Personnel Requirements. The Consultant's personnel shall be competent and experienced in performing the types of photogrammetry and associated surveying services described above in "Required Services" with minimal instructions. 1. Contract Manager The Consultant s Contract Manager shall fulfill one of the following licensing requirements: a. A licensed Land Surveyor in the State of California. b. A pre-january 1, 1982 registered Civil Engineer in the State of California. 2. The Consultant s Contract Manager shall coordinate all photogrammetry and associated surveying related matters with Caltrans Contract Manager. The Consultant s Contract Manager shall have a minimum of five (5) years of responsible experience performing similar duties of a Contract Manager for transportation or public works type photogrammetry and associated surveying projects. The Consultant s Contract Manager shall be accessible to Caltrans Contract Manager at all times during normal Caltrans working hours. In addition to other specified responsibilities, the Consultant s Contract Manager shall be responsible for all matters related to the Consultant's personnel, photogrammetric operations, and associated surveying operations including: a. Reviewing, monitoring, training, and directing the Consultant s personnel. b. Assigning personnel and survey parties to complete the required Task Order work as specified. c. Managing administrative personnel. 3. Party Chiefs and Project Surveyors Party Chiefs and Surveyors shall fulfill one (1) of the following licensing requirements. a. A licensed Land surveyor ;in the State of California. b. A pre-january 1, 1982 registered Civil Engineer in the State of California.

11 Page 4 of 21 c. An American Society of Photogrammetric and Remote Sensing (ASPRS) Certified Photogrammetrist who serves under the direction and supervision of a person who is a licensed California Land Surveyor or pre- January 1, 1982 Registered California Civil Engineer in the State of California. This direction and supervision shall be provided in a manner and with a span of control and immediacy that enables the supervisor to be in "responsible charge" of the work as defined in the Business and Professions Code, Division 3, Chapter 15 (Professional Land Surveyors Act). d. An experienced photogrammetrist or surveyor who serves under the direction and supervision of a person who is a licensed California Land Surveyor or pre-january 1, 1982 Registered California Civil Engineer in the State of California. This direction and supervision shall be provided in a manner and with a span of control and immediacy that enables the supervisor to be in "responsible charge" of the work as defined in the Business and Professions Code, Division 3, Chapter 15 (Professional Land Surveyors Act). 4. Photogrammetry Assistant - The photogrammetry assistants to the project surveyors shall be capable of assisting the project surveyors in all required office photogrammetry work. A minimum of one year work experience in either the public or private sector is required for this position 5. Flight Crew - The pilot and photographer shall be experienced and capable of executing photogrammetric missions. A minimum of one year work experience in either the public or private sector is required for this position 6. Surveying Assistants The surveying assistants to the field Party Chiefs shall be capable of assisting the Party Chiefs in all required associated field or office surveying work. A minimum of one year work experience in either the public or private sector is required for this position. 7. Minimum Requirements for Survey Party Membership Each survey party shall consist of a party chief and up to three (3) assistants, additional party members may be required for safety. a. Each Party Chief shall be knowledgeable and have a minimum of three (3) years experienced in the following: i. Plane and geodetic surveys. ii. Equipment used in surveying for transportation facilities.

12 Page 5 of 21 iii. iv. Equipment and procedures used for photogrammetric control, including strip, block and Airborne Global Positioning Satellite (ABGPS) controlled projects. Computers and their applications. v. Principles of effective communication and supervision. vi. A Supervisor s role in safety matters. b. At least one (1) assistant to the part chief shall be capable of assuming temporary leadership of the survey party in emergencies. c. No more than one (1) member of the survey party shall have less than one (1) year of surveying experience. G. Orientation Provided by the State. The State shall provide orientation for Task Orders as necessary. The orientation may consist of instructions on Caltrans procedures, practices, and requirements for the specific photogrammetry and associated surveying work to be performed. However, the Consultant shall perform the work in conformance with the requirements specified herein and detailed in executed Task Orders. H. Flight Planning, including Equipment Requirements. The Consultant s experience and equipment shall include but not be limited to the following: 1. Three (3) years experience performing flight planning for roadway corridors including strip, block and ABGPS, mosaics, and other engineering related projects. 2. A personal computer with flight planning software capable of producing plots and exposure station point files. 3. U.S. Geological Survey USGS geo-referenced raster quad maps (or approved equivalent) covering State routes within California. 4. A suitable color plotter for plotting flight plans.

13 Page 6 of 21 I. Precision Aerial Photography Equipment Requirements. The Consultant s experience and equipment shall include but not be limited to the following: 1. Three (3) years experience (or that of a sub-contractor) in the type of large-scale aerial photography and laboratory work required in this contract. 2. Availability for use (or that of a sub-contractor) on 24-hour notice (see note below), as part of the Consultant s regular operation including: a. A suitable airplane capable of flying at the required operational altitude for the project specified in a Task Order. b. Insurance is required for all aircraft used in the performance of this contract, as further noted. c. GPS Navigation equipment in the aircraft. d. GPS exposure location capture system suitable for large scale aerotriangulation in the aircraft. Note: The Availability for use on 24 hour notice requirement applies when the specified project in the Task Order is ready for the flying mission. The Consultant will have flight plans well in advance of this notification. Caltrans Contract Manager will coordinate with the Consultant s Contract Manager prior to issuing the Task Order with sufficient time for the Consultant to acquire precision aerial photography. 3. Camera requirements for work performed under this contract: A. Aerial Cameras Film a. The camera shall be the following types or equal: i. Wild RC-30 Zeiss RMK Top 15 ii. Wild RC-20 Zeiss RMK Top 15/23 iii. Zeiss Jena LMK 1015 Zeiss LMK Top 15/2323 b. 8 fiducials. c. Minimum average weighted area of resolution (AWAR) of the aerial camera is 95. ABGPS projects (and others as determined by Caltrans Contract Manager) will require that the camera be gyro mounted.

14 Page 7 of 21 d. Original Equipment Manufacture (OEM) Forward Motion Compensation (FMC) equipment or equivalent. The FMC shall compensate for any significant distortions caused by the forward motion of the airplane. e. Capable of 1/500 of a second shutter speed for each exposure. B. Aerial Cameras Large Format Digital Cameras a. This specification covers direct digital camera image acquisition. Tested and calibrated digital sensors for taking vertical aerial imagery are required. Digital camera systems proposed for use shall be of comparable precision and quality with traditional metric mapping cameras and shall be compatible with analytical mensuration procedures used in photogrammetric surveys and in preparing accurate orthophotography. The digital camera shall have the following characteristics: b. The digital camera shall be capable of generating digital aerial photography with a five (5) centimeter ground sample distance at operating altitude. c. The digital camera shall have a capture width of approximately 12,000 pixels or greater. d. The digital camera shall capture panchromatic, red, green, and blue channels (RGB) for natural color, and a near infrared channel for color infrared imagery. The sensor shall capture a minimum of 12 bits per color channel. All systems that use pan-sharpened algorithms shall not have a color to panchromatic ratio greater than 1:5. e. The digital camera shall be equipped with an ABGPS and Inertial Measurement Unit (IMU). The digital camera shall have digital forward motion compensation (FMC) and gyro-mount leveling. f. The digital camera shall have a calibration report and/or the manufacturer s recommended equivalent procedure. The calibration report for each sensor proposed for use will be provided to the Contract Manager or Designee. If a manufacturer recommended procedure is used, a Statement of Compliance on company letterhead will be submitted. The statement of compliance will: i. Certify that the manufacture s recommended procedure was completed at the recommended intervals as required.

15 Page 8 of 21 ii. iii. Identify the date the procedures was last accomplished before the imagery was flown. Be signed by an authorized representative of the company submitting the Statement of Compliance. g. If requested, the vendor will submit a statement certifying that the digital camera has not been disturbed, repaired, or modified in any fashion since the submitted calibration report or Statement of Compliance was made. h. If, at any time after award of the contract, the digital camera is disturbed, repaired, or modified in any fashion, the vendor shall submit to the Contract Manager or Designee a new calibration report or Statement of Compliance. i. The Contract Manager reserves the right to restrict or deny the use of any digital camera for a project based upon the data contained in the calibration report, the Statement of Compliance, or based upon operational results. j. Digital line scan sensors shall not be used. k. Deliverables i. Processed digital aerial imagery in panchromatic and RGB format as two separate files. Color infrared imagery may also be requested on a project-by-project basis. Imagery is to be delivered as 12-bit depth in uncompressed TIFF format. Delivery will be on a non-returnable solid-state hard drive with USB 3.0 or better interface. Multiple hard drives of varying size can be used to deliver a single project. Hard drive shall be labeled with Flight ASC# or Mapping ASC#. ii. iii. Processed ABGPS and IMU data in either Microsoft Excel spreadsheet format or ASCII text file format. A positional data and statistical summary report shall be included in either Microsoft Word format or in ASCII text format. The report shall summarize the results of the airborne GPS and IMU data and adjustment. Raw airborne GPS data file in either RINEX or GrafNav GPB format. The raw airborne GPS data will be used by the State for quality assurance and for further research into the use of airborne data.

16 Page 9 of The location of the airport home base(s) of the Consultant s operations for flying precision aerial photography under this contract shall be so located as to minimize non-productive flight time. 5. Availability as part of the Consultant s regular operation (or that of a subcontractor) of a photography processing plant equipped to perform work required under this contract. The equipment shall include but not be limited to the following: a. Equipment for automatic processing of aerial film. b. An automatic dodging type printer. c. A sensitometry monitoring and control program. d. An ample stock of all necessary materials in appropriate contrasts, weights, surfaces, and sizes. J. Aerotriangulation Equipment Requirements. 1. The Consultant s experience and equipment shall include but not be limited to the following: a. Three (3) years experience in performing large-scale photography aerotriangulation adjustments, including strip, block and ABGPS. b. Three (3) years experience with ABGPS projects. c. An approved softcopy system. d. A PC computer with aerotriangulation software capable of calculating a simultaneous least-squares adjustments for strip, block and ABGPS projects. K. Topographic and Planimetric Map Equipment Requirements and Specifications. 1. All maps shall be submitted as electronic files in Caltrans currently approved electronic format (MicroStation). 2. Topographic maps shall be digitally compiled on an approved soft-copy plotter. 3. Maps shall be compiled at the scale and contour interval specified in each Task Order. Units, mapping limits, title block data, and special instructions will be specified in each Task Order.

17 Page 10 of Caltrans will furnish the following Computer Aided Drafting and Design (CADD) data to the Consultant: a. Photogrammetry cell library, font library, custom line styles, seed files, and others are available at: b. General CADD specifications. 5. Each Task Order will specify all the data needed to complete a project including: a. Units to be used for project (English or Metric). b. Title block information. c. Mapping limits. 6. Map symbols and map border data, including border grid ticks and values, map sheet numbers, adjacent map sheet numbers, and others, shall be as specified in the Caltrans Standards and Symbols for Photogrammetric Mapping (SSPM) which can be obtained through the Caltrans web site at: 7. Edge ties shall be butt-joined with no match line showing. 8. The maps shall show all features as specified in the SSPM. All lines, custom line styles, cells, fonts, design planes, and seed files shall be applied as specified in the SSPM utilizing Caltrans resource files. The use of line patterning is prohibited. Arc lines are prohibited. The use of nonstandard cells or line style libraries is prohibited. 9. The Consultant shall show appropriate titles on items that have label in the instructions as specified in the SSPM. The Consultant shall not break any lines in order to clear the area around a label. All labels shall be placed near true ground elevation. 10. All map features used in the creation of digital terrain models shall be compiled at their true ground elevations and shall not cross other map features or terrain break-lines used in the DTM. The horizontal (x, y coordinates) and vertical (z coordinate) should meet mapping tolerances. Refer to the SSPM for feature name, code, level, line style, and color. 11. Terrain break-lines shall not duplicate map features used in the DTM.

18 Page 11 of Terrain break-lines and active points from spot elevations shall be placed on level 11 as specified in the SSPM. Data from level 11 shall not be shown when plotting maps for checking. 13. Terrain break-lines shall be compiled at their true ground elevations the horizontal (x, y coordinates) and vertical (z coordinate) should meet mapping tolerances. The distance between adjacent data points, that define map features that are compiled at their true elevation, shall not exceed 25 feet as measured on the ground along the feature. The use of excessive points, points spaced closer together than required to properly define the vertical and horizontal positions of the line, shall be avoided. Duplicate, crossing, or random terrain break-lines that do not represent a significant change in the slope of the terrain shall be avoided. 14. Coordinate values will be shown on the final maps in an even coordinate, rectangular grid pattern as specified in the SSPM. In addition to this requirement, adjoining map sheets shall have at least three grid ticks common to both sheets. Intermediate 1/2-inch grid ticks shall be plotted using the widest base possible to fulfill this requirement. Any such intermediate grid ticks shall not be labeled. 15. The horizontal control furnished by the State may be based on the North American Datums of 1927 or NAD83 may include the epoch date designation. The vertical control furnished by the State may be based on the National Geodetic Vertical datum of 1929 or the North American Vertical Datum of 1988 and may also include an epoch date designation. This information will be furnished with each Task Order. Horizontal Datum/Coordinate System: Examples NAD83 ( ), CCS Zone 2; or NAD27, CCS Zone 2. Vertical Datum: Example NGVD29 or NAVD Control values will be furnished by Caltrans Contract Manager and shown as specified on the SSPM. The Consultant shall not edit any map feature to clear an area around and behind control cells. All control cells shall be placed at true ground elevation. 17. Contour and spot elevations shall be shown as specified on the SSPM. a. The Consultant shall not edit any map feature to clear an area around and behind contour annotation. All annotation shall be placed at the contour elevation.

19 Page 12 of 21 b. Contours shall reflect the crown or cross slope of all paved areas including paved ditches, and shall truly depict all drainage ways and dikes, the accuracy tolerance allowed for contours notwithstanding. c. Contours at roadway under-crossings and over-crossings, depressions, hills, and other areas where slopes are rounded shall correctly depict the rounding. Straight lines between the data collection points representing these curves will not be allowed. 18. Only features as specified in the SSPM shall be compiled unless otherwise specified in the Task Order. 19. The surface type of all roads, drainage ditches, parking areas and other improved areas, except for private residential features, shall be interpreted from the aerial photographs and labeled as to type, like, asphalt, concrete, brick, dirt, and others. 20. All map accuracy requirements specified herein shall apply to the individual models that comprise the finished maps delivered by the Consultant. The plotted position of all coordinate grid ticks and all monuments, except benchmarks, shall not vary more than 1/100 inch from their calculated position. At least 90 percent of all well-defined planimetric features shall be within 1/40 inch, at map scale, from their true position. The width of all curbed streets, vehicular structures, traffic lanes, and highway surfaces whose edges are well defined shall not vary more than 1/40 inch, at map scale, from their true width. The delineation of curbs shall be at the face of the curb. At least 90 percent of all contours shall be within one-half contour interval of true elevation, and all contours shall be within one contour interval of true elevation, except as follows: a. In densely wooded areas where the ground is obscured by dense brush or tree cover, ground not visible (GNV) contours shall be plotted as accurately as possible, while making maximum use of spot elevations in places where the ground in visible and/or with elevations furnished by Caltrans. Ground not visible contours in such areas shall be indicated with dashed lines. See also SSPM.

20 Page 13 of 21 b. In those areas where spot elevations can be obtained photogrammetrically and/or if elevations are furnished by Caltrans, at least 90 percent of all contours shall be within one contour interval or one-half the average height of the ground cover, whichever is the greater, of true elevation. All contours shall be within two (2) contour intervals or the average height of the ground cover; whichever is the greater, of true elevation. Dashed lines shall indicate ground not visible contours in such areas. c. The vertical accuracy of planimetric features useful as DTM break-lines and the terrain break-lines shall not exceed that required for spot elevations, nor shall it be less than that expected of contours. Data points shall be compiled along these features such that they can meet the accuracy test applied to spot elevations. These data points shall be compiled frequently enough that when the vertical accuracy of the feature is tested between data points, it shall at the very least meet the accuracy test applied to contours. These data points shall not exceed 25 foot spacing. 21. In areas not obscured by grass, weeds, or brush, at least 90 percent of all spot elevations shall be within 0.25 contour interval of true elevation and all shall be within 0.50 contour interval of true elevation. a. In addition to the accuracy specified above for contours and spot elevations, the following shall apply: i. The arithmetic mean of contours and spot elevations in open areas shall not exceed plus or minus the following values for the points tested on each map sheet No. of Points Tested Maximum Arithmetic Mean METRIC U.S. 20 +/ C.I. (+/ C.I.) 40 +/ C.I. (+/ C.I.) 60 or more +/ C.I. (+/ C.I.) (C.I. = Contour Interval) ii. Any contour that can be brought within the specified vertical tolerance by shifting its plotted position 1/40 inch shall be accepted as correctly plotted.

21 Page 14 of An alternate method of specifying map accuracy that may be employed, at the discretion of Caltrans Contract Manager, is the Federal Geodetic Data Committee s (FGDC) National Standard for Spatial Data Accuracy. which may be found at Map accuracy requirements will be established in each Task Order. The projects that Caltrans, Division of Engineering Services, Structure Design Program, District 59 plans to work on under this Contract are as follows: EFIS Project ID Project EA Project Nickname Assignment Unit Code Assignment ETC Hours H610 I-5 West End Viaduct R380 SBD 40 COLORADO RIVER BR REHAB SBD-40 Regrade Median PM Near R141 Essex The above list is not an exclusive list of projects. L. Digital Terrain Model (DTM) Equipment Requirements and Specifications The Consultant s experience and equipment shall include but not be limited to the following: 1. Three (3) years experience in creating DTMs from photogrammetric data. 2. Data processing systems including hardware and software for: Processing digital terrain models in the State s approved roadway design formats (Civil 3D) in the current application version. M. Conversion Equipment Requirements and Specifications The Consultant s experience and equipment shall include but not be limited to the following: 1. Three (3) years experience in performing the conversion work described herein. 2 Datum conversions and US to Metric conversions consists of converting MicroStation mapping files: 2-D files to 3-D; digital topographic maps between the North American Datum of 1927 (NAD27) and the North American datum of 1983 (NAD83); and between U.S. units of measure and metric units of measure. The resulting digital map shall be a MicroStation design file incorporating Caltrans standard cells, symbology, and design file parameters. Converted

22 Page 15 of 21 MicroStation mapping files shall have the appropriate even foot contour interval as specified in the SSPM. 3. The software for datum conversions shall utilize least squares adjustments and conformal rubber-sheeting procedures, constrained by surveyed control points with coordinates in both datums. All mapping control points including analytically derived points shall be precision input to the exact datum coordinates. 4. Metric conversions shall use the meter/u.s. Survey Foot conversion factor and be exact. All mapping control points, including analytically derived points, shall be precision input to the exact metric coordinates. Contour interval shall be even foot elevations and spot elevation annotation shall be shown as specified in the SSPM. 5. Convert metric CAiCE or Civil 3D files to US Survey Foot units, including the extraction of even two foot contours that are necessary to include in any converted MicroStation mapping files. N. Quality Management Requirements 1. Quality Management consists of discrete activities that establish the quality objectives, policies and responsibilities within the project delivery process, and the implementation of these activities. 2. Quality Control (QC) The operational processes, practices and activities performed at the Consultant s project team level during the project delivery process to ensure that the product meets the project s purpose and need and fulfills established quality requirements. a. Each Task Order requires a QC Plan created by the Consultant and approved by the Contract Manager before any other work may begin on the Task Order. The QC Plan shall minimally include the processes and checks to be used in the performance of the tasks and subtasks required to complete the project. For example: i. The standards to be met. ii. The methods used to measure/check the standards. iii. If there is a failure in meeting the standards, the method of correcting and rechecking said performance measures. b. The QC Plan shall include all work to be performed by the Consultant and/or sub consultant(s).

23 Page 16 of 21 c. Documentation that demonstrates the execution of the QC Plan shall be included in the Task Order s final Quality Control Report. d. Caltrans Contract Manager may request the QC Plan to be approved in stages. 3. Quality Assurance (QA) The activities performed by the Consultant s staff during the project delivery process that provide the confidence that the QC processes, practices and activities being used by the project team are satisfying the established project requirements and expectations. A QA Program shall be in place and suitable to ensure that Caltrans receives accurate, quality deliverables. 4. Independent Quality Assurance The independent activities performed by Caltrans at a Task Order level to ensure that the Contractor s quality assurance activities are in accordance with this contract. Caltrans will only perform a minimal review of the Consultant s work. O. Cross Section Requirements The Consultant may be required to produce cross sections. Caltrans will normally provide an alignment in a CAiCE CoGo format or Civil 3D alignment drawing. Delivery will be X, Y, Z, and point code files or drawings as specified in individual Task Orders. P. Digital Orthophotography Requirements The Consultant may be required to create an orthorectified image using a digital terrain model. The Consultant should ensure the orthophoto is color, free of visible image smear, free of noticeable seam lines, free of artifacts, has a uniform tone and brightness, and is free of misalignment errors. The orthophoto should be rectified to the ground and bridge deck surfaces. The Contractor should ensure the pixel size of the orthophoto is less than or equal to the foot Ground Sample Distance (GSD) specified in the Task Order, and the file size is less than 400MB. Q. Digital Elevation Model (DEM) Requirements The Consultant may be required to produce DEMs from photogrammetric data. Manual or automated correlation methods may be required for specific projects. DEMs may be utilized for orthophoto production as specified in individual Task Orders. R. Airborne and Light Detection and Ranging (LiDAR) Requirements The Consultant may be required to use Airborne (fixed wing, helicopter and/or unmanned aerial system (UAS) based) LiDAR for specific projects. The Consultant or its sub

24 Page 17 of 21 consultant(s) shall have the Airborne LiDAR system available as part of normal operations. Specific details will be provided in individual Task Orders. S. Photogrammetric Deliverables All deliverables and intermediate work products become the property of Caltrans and shall be sent to Caltrans at the conclusion of the Task Order requirements. These items may include, but are not limited to, the following items: 1. All film, contact prints, control prints, diapositives, scans, digital imagery and correspondence. 2. Aerotriangulation adjustment results and reports in electronic files and hardcopy formats. 3. All check data including documentation on quality assurance activities Note: The Consultant is responsible for returning to Caltrans, in original condition, of all items received from Caltrans. The Consultant will replace, at their own expense, all lost or damaged Caltrans data or materials. T. Survey Equipment Requirements 1. Office Equipment and Supplies - The Consultant shall have adequate office equipment and supplies to complete the required surveying work. Such equipment and supplies shall include, but not be limited to, the following: a. Computers, printers, plotters, and calculators. b. Data processing systems, including hardware and software, for: i. Reducing survey data. ii. iii. iv. Performing network adjustments for vertical and horizontal control surveys. Processing digital terrain models in the State's approved roadway design format (CAiCE and Civil 3D). Coordinate geometry calculations. This software shall use/create coordinate geometry databases; naming and coding conventions in the State s approved formats ((Trimble Business Center, Trimble Access and Civil 3D Survey Database).

25 Page 18 of 21 v. Formatting survey data and digital terrain models to the formats used by the State's computerized survey and design systems. c. Computer Aided Drafting and Design (CADD) equipment and software capable of producing surveying maps, drawings, and documents in Caltrans approved format (MicroStation). 2. Field Equipment and Supplies - The Consultant shall have adequate field equipment and supplies to complete the required field surveying work. Field equipment and supplies shall conform to Section 3 Survey Equipment in the Surveys Manual. The Surveys Manual can be found at the following website: U. Traffic Control When required to safely complete the required field survey work, the Consultant shall establish and maintain traffic control, including shoulder and/or lane closures, in accordance with Caltrans standards and requirements. Personnel performing traffic control work shall be experienced in such work. Before closing any traffic lanes, approval shall be obtained from the local Caltrans Traffic Operations office and Caltrans Contract Manager. The Consultant s Contract Manager will coordinate closures with the Caltrans Traffic Operations office. V. Datum requirements 1. Caltrans shall designate the horizontal and vertical control that are to be the basis of Consultant performed mapping. Caltrans shall provide the California Coordinate System values for the primary horizontal control monuments and the elevation values for the primary vertical monuments. All bearings and distances shall be on the California Coordinate System as based on the primary control furnished to Consultant. The Consultant shall adjust the Consultant performed surveys utilizing the designated control monument values. The Consultant under any circumstances shall use no other control. 2. All maps prepared by the Consultant shall conform to the Statewide System of Plane Coordinates section of the Public Resources Code: a. Distances and bearings shown shall be grid and the maps and documents shall show the appropriate datum and combination factor necessary for surface conversion. 3. The Task Order will designate which epoch of the California Coordinate System is to be used for horizontal coordinate values.

26 Page 19 of The Task Order will designate the vertical datum to be used. W. Survey Safety 1. In addition to the requirements specified elsewhere in this contract, the following also shall apply: 2. The Consultant shall conform to the safety provisions of the Caltrans Surveys Manual. The manual is available online: ml 3. The Consultant's surveying personnel shall wear safety footwear, white hard hats, eye protection, and approved safety vests at all times while working in the field. 4. The Consultant shall provide appropriate safety training for all Consultant and sub-consultant s field personnel, including training required for surveying on and near state highways. 5. The Consultant shall provide all safety equipment. X. Deliverables Task Order deliverables shall conform to the following: 1. All maps shall be submitted as electronic files in the State s approved format (MicroStation). 2. Written documents shall be submitted in both hardcopy and electronic files in the State s approved format (Microsoft Word). 3. Survey points, lines, and monuments shall be established, marked, identified and referenced, as required by the Task Order and the requirements herein. 4. Survey notes, drawings, calculations and other survey documents and information shall be completed as required by the Task Order and the requirements herein. 5. All original survey documents resulting from this contract (including original field notes, data collector raw files, edits to field data, adjustment calculations, final results, and appropriate intermediate documents) shall be delivered to Caltrans and shall become the property of Caltrans. The Consultant shall retain a copy of all survey documents furnished to Caltarans. When the survey is performed with a Total Station Survey System, the original field notes shall be a hard copy listing in a readable format of the data (observations) as originally