TEAM. (including 1 Computer Systems Manager, 1 Specification Writer, & 8 LEED Accredited Professionals)

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3 28 Registered Architects (including 1 Computer Systems Manager, 1 Specification Writer, & 8 LEED Accredited Professionals) 14 Intern Architects and Architectural Technicians (includes 2 LEED Accredited Professional) 21 Registered Engineers (includes Mechanical, Electrical, Civil, Structural, Fire Protection, & 6 LEED Accredited Professionals) 23 Intern Engineers and Engineering Technicians (includes 1 LEED Accredited Professional) 5 Construction Administration Personnel (includes 1 LEED Accredited Professional) 4 Interior Designers (includes 1 LEED Accredited Professional) 4 CADD Expert/Network Support 15 Administrative Support Personnel (includes 2 LEED Accredited Professional) 2 Facilities Services Consultants (includes 1 LEED Accredited Professional) TEAM

4 BROAD EXPERIENCE Multiple project types Master Planning Industrial/Manufacturing Corporate/Office Educational Healthcare Commercial/Retail Institutional/Correctional Religious Hotel/Multi-family Housing Multiple client types State and Local Government Federal Government Private - individuals and companies Contractors / Design Build Corporate Public Boards Design Professionals Developers Lending Institutions Mixed-use Financial

5 21 LEED Accredited Professionals on staff SUSTAINABLE DESIGN NOTABLE EXAMPLES University of Arkansas, Innovation Center - Certified (The first building in Arkansas to achieve LEED Certification) Winrock International Headquarters* -Gold Clinton Presidential Center* - Platinum Pulaski Heights United Methodist Church Expansion - Certified Heifer Project International Headquarters* - Platinum (projects marked with an asterisk indicate engineering services provided by Cromwell as part of a design team) 50 Projects LEED Certified or seeking LEED Certification

6 NATIONAL/INTERNATIONAL EXPERIENCE England Germany Japan Korea Philippines Belgium Italy Portugal

7 Achieving Energy Efficient Facilities through Best Known Maintenance Practices Erik Swindle, CFM, GCP, LEED GA 12/10/2015 7

8 Introductions ASBA Agenda Preventative to Predictive Maintenance Strategies Maintenance Strategies Sustainable Practices Q & A

9 Swindle Years Baptist Health Systems 13 Years Heifer International Hired to Develop LR Campus Managed 52 sites in 42 countries Logistics to Construction 2014 Cromwell Journey Began

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11 Erik s Answers Gutters Yes Air Filters Every Month Hot H2O Heater 2002 ( 13 years old) Cond. Unit 2015 Coils Cleaned 4 times a year cotton wood Furnace 2015 Garage Labeled Accurately 6 spares Roof 2008 Flex duct in 3 areas each 6 span 11

12 Reasons for the List If you answered yes to 6 out of 11 Above Avg Below 6 Its time for a check list Can be simple! And manageable! Don t get intimidated ask for help!..or use it as a grounding measure for a teenager 12

13 Facility Costs 20% of operating costs can be reduced by proper preventative management measures and proper long range planning. PROJECT COSTS 3% MAINTENANCE COSTS 12% OPERATIONAL COSTS 85% 13

14 Part 1.0 Preventative Maintenance to Predictive Maintenance 14

15 What is deferred maintenance? Deferred maintenance is the practice of postponing maintenance activities such as repairs on both real property (i.e. infrastructure) and personal property (i.e. machinery) in order to save costs, meet budget funding levels, or realign available budget monies. 15

16 What does deferred maintenance cost ME? For every $1 deferred maintenance = $4 needed later in capital to replace On average a nonprofit state entity campuses spending only.2% of annual budget on ongoing maintenance (2.7%-1.5%) divided by (5%-.2%) = 1.3% divided by.3% = 4:1 16

17 17 What does a PM include?

18 18 New Tenants?

19 19 Ink Pen Test!

20 20 So close yet so far away?

21 21 Should we check our ceilings? Or roof?

22 22 I have a feeling this still isn t right

23 Preventative Maintenance Who has the time and who needs it? 23

24 PM Check List Quiz? Size of this facility? Number of floors? How Many Trained? 24

25 PM Strategies Business Continuity Proper Documentation Capture all critical components and processes Not always equipment Never such a thing as TOO much detail O & Ms!!!! Find them! 25

26 26 PM Check List Example

27 PM: Can your BAS System do this? find a loose bolt for a reasonable cost before there is mechanical looseness? see dirt buildup on an electrical motor before heat increases? find the location of a leak in a pneumatic system? pinpoint a problem with a photocell that is knocked out of alignment? 27

28 These problems could somehow be found accurately with a computer, but a properly trained person would only need about seconds to see the problems Continuing Education is KEY 28

29 PM: Life-extending activities Functional Test Kick the tires Evaluate Operating Procedures has the function or purpose changed Sound Test Your hearing is your friend Examples: Lubrication to critical components Alignment Balancing 29

30 PM: Life Extending Activity exercise Pick a critical piece of equipment Determine the age When was the last time you completed a full service PM Areas of improvement on procedure 30

31 What does that mean? Definition of OPTIMIZATION : an act, process, or methodology of making something (as a design, system, or decision) as fully perfect, functional, or effective as possible; specifically : the mathematical procedures (as finding the maximum of a function) involved in this 31

32 Optimize the design Get equipment to intended design There was a rhyme and reason About gaining life expectancy of equipment PM Needs to be precise and specific for that equipment Documentation also needs to be precise Don t document for document sake 32

33 Part 2.0 Maintenance Strategies Sustainable Practices 33

34 What does it mean to be sustainable? It s not just about saving the environment! Doing a efficient job with limited resources LONG RANGE planning THINK MACRO not MICRO Its about sustaining the operating dollar Business Continuity 34

35 Why the change?

36 Energy Consumption Misc 9% Water heating 8% Auxiliary euipment 10% HVAC 48% 36 Lighting 11% Auxiliary motors 14%

37 Employee Health

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39 Heifer International 116,032 sq. ft. LEED Platinum- 17 other awards Operated on a 2008 budget until today Average Water Bill Challenges 39

40 Native Landscape Inexpensive Capture the original topography Maintenance? What do you see? 40

41 Low Hanging Fruit Take in consideration the following: Time Spent on the same task Invest in the FUTURE not the NOW 41

42 Lets start with lighting There are options So many options.

43 Fluorescent The Essentials

44 LED Lighting Maintenance Hero

45 CLEAResults Entergy Customers Incentive money for projects Lighting HVAC Cool Savers VFDS Controls Commissioning..And the list goes on and on.. AND FREE 45

46 Back to this Place $1000 a month $25,000 in poles CLEAResults Present Day Parking Lot Light Change What it was costing

47 Sustain Operations Documentation Shifting gears 47

48 The Next Step Automate your process! Create a work order system FAMIS School Dude Maintenance Connection 48

49 Automation System Cont Excel Spreadsheet Document EVERYTHING Collect all equipment Age Model Serial O & M Maintenance Records 49

50 More Automation? You bet Take pictures of all equipment Document locations on floor plans Create a binder system BACK IT UP SCANNED DOC IS YOUR FRIEND 50

51 Info for the C-Level Documentation is Key Give the full picture Not JUST immediate need Know your numbers! Use the big words {Hint } Business Continuity 51

52 52 Questions..Concerns..