13 Days from Subcontractor Invoice to Money in the Bank
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1 13 Days from Subcontractor Invoice to Money in the Bank Jully Laxamana, Sutter Health Karen Conrod, HerreroBOLDT Panos Lampsas, Sutter Health David Thomack, HerreroBOLDT October 19, 2017 C A P T U R E A N D L E V E R A G E T H E L E A N A D V A N T A G E
2 Introduction
3 Introduction Jully Laxamana Project Controls Manager, Sutter Health Karen Conrod Director of Risk Manager, HerreroBOLDT/The Boldt Company Panos Lampsas Regional Program Manager, Sutter Health David Thomack EVP/GM, HerreroBOLDT/The Boldt Company 3
4 4
5 LCI CONGRESS PRESENTATION STYLE GUIDE Background
6 Background 6
7 LCI CONGRESS PRESENTATION STYLE GUIDE Current State
8 Current State Sutter Health Most projects (+/- 45 Days) Average Sutter Health VNGC (> 30 Days) 2013 Had to do better! Industry Statistics 8
9 Goal
10 Cash Neutrality Definition No company required cash or capital to fund the work being put in place The Guzintas = Guzoutas Why? Undue financial burden Better Pricing Increased Efficiency/Decrease Waste Goodwill Stronger Relationships - TRUST Increased Communication Common Sense 10
11 LCI CONGRESS PRESENTATION STYLE GUIDE Challenges
12 Challenges Non-existent or Unclear Value Proposition Current Sutter Standards Unknown Processes/Procedures Lack of understanding of Waste 12
13 LCI CONGRESS PRESENTATION STYLE GUIDE Countermeasures
14 Countermeasures Defined Value Proposition Change Sutter Standards Clear Process and Procedures 14
15 Countermeasures (cont.) Create Understanding and Reduce Waste in Accounting and Financial Management Value Streams 15
16 Action Plan
17 Action Plan Clear Expectations Clear Process October 2017 Calendar Sep 2017 October 2017 Nov 2017 Sunday Monday Tuesday Wednesday Thursday Friday Saturday HB Labor complete on Accounting Review Day Accounting Review Day PM Review Day 1 PM Review Day 2 Combined Sheet for Advance Payment 8 9 Columbus Day PM Review Day 3 Final review combined Standard Subs final by EOD for Finance Team Authorize payments in Textura Payment from Sutter - disburse funds to Trade Partners INVOICES DUE BY NOON FROM SUBS OT Hours to Finance - Accounting Team to confirm forecast for current month. Boldt Labor Closes (4 w eeks) Boldt material closes (4 Hallow een Notes: PM List - Who Billed by Noon OAC Meeting Accounting Review Day Accounting - Final Check ALL invoices approved in Recap to Kerri Delaney Boldt Inv oices Completed =Current Draw Acntg tasks = Tasks for nex t draw Labor Rate Books Completed = PM Rev iew Invoice submitted to Sutter by EOD = After submission tasks Close Draw HB/Giron Labor to Ye/Leland by noon ALL invoices match Textura DM 80% DM -Retention Forecast Transfers complete by Combined Sheet finalized Cash Disbursements to Susan Kriplean Union Letter Check 17
18 Action Plan Training/Coaching/Mentoring PDCA 18
19 LCI CONGRESS PRESENTATION STYLE GUIDE Results
20 Results Payment History Chart Industry Average (60 75 Days) VNGC Average 20
21 Q & A / Contact Us Jully Laxamana Sutter Health laxamaj@sutterhealth.org Karen Conrod The Boldt Company Karen.Conrod@boldt.com Panos Lampsas Sutter Health lampsasp@sutterhealth.org (No s) David Thomack The Boldt Company David.Thomack@boldt.com 21
22 Go Badgers! 22
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