Shannon Moriarity, TPA President

Transcription

1 7 Welcome Theatre Families to the school year! It is going to be another action packed year for students, faculty and parents. As your new TPA president, I am excited to be a part of this phenomenal group. What is the Theatre Parents Association? What do we do? How can you be involved? The mission of the TPA is to assist, promote and support the DSOA Theatre Department. Through our fundraising efforts, we are able to sponsor scholarships and grants, purchase needed equipment, organize fun activities and help our students participate in statewide competitions. Unfortunately, the money received from the school district is not nearly enough to support the impactful activities we provide for our theatre students. Through the collection of your Student Enrichment Contributions (SEC) and our coordinated efforts in ad sales, concession sales, and participation in SunFest, we are able to raise funds to provide unique opportunities that benefit our Dreyfoos theatre students. Professional master classes, theatre department supplies and equipment, Thespian Bacchanalia, cast & crew parties, end of the year banquet and senior gifts are just a few of the items/events the money raised by TPA sponsors. The funds raised from last year s efforts allowed us to purchase upwards of $30,000 in equipment, supplies, and classes for the theatre department. We celebrated our cast & crew with show shirts, opening night receptions, and a beautiful Bacchanalia celebration. We provided numerous scholarships for our seniors to attend Chicago Unified Auditions and the District and State Thespian competitions. AND WE WANT TO DO SO MUCH MORE! We seriously need your help. IT S VERY EASY. If interested in being a part of this incredible team please our Corresponding Secretary, Julie Schwartz at dsoatpa@gmail.com - and let her know you want to be added to the volunteer list. There are numerous opportunities to help throughout the year. You are not committing to anything by signing up. You are just agreeing to receive our department newsletter and be notified of the need for volunteers for a particular event - you choose what fits your schedule. SELL AD SPACE IN OUR PLAYBILL PROGRAM. You will find the student sales presentation and ad sales forms in this handbook. SPONSOR A PERFORMANCE. If you know of a corporation (or individual) interested in furthering the arts, ask them to sponsor an event or production. GET INVOLVED! Come to the TPA general meetings, read the newsletter, and follow us on Facebook to stay in the loop. Join us for SUNFEST 2019! Volunteers are needed for this incredible fun-filled weekend. Last year we raised over $15,000. With YOUR involvement, there is potential for so much more! I am so honored to be a part of this year s TPA Board and look forward to meeting the families of our extraordinary students. Sincerely, Shannon Moriarity, TPA President

2 8 August 15 th Opening Night (Black Box) October 2 nd 6pm General Meeting (Gray Green Room) January 14 th 6pm General Meeting (Gray Green Room) March 5 th 6pm General Meeting (Gray Green Room) May 14 th 6pm General Meeting (Gray Green Room) Shannon Moriarity President dreyfoostpa@gmail.com Amy Bernstein Vice President dsoatpa@gmail.com Linda Matusik Vice President dsoatpa@gmail.com Alix Troast Vice President dsoatpa@gmail.com Allison Haft Treasurer allison@haft4.com Suzanne Payson Recording Secretary dsoatpa@gmail.com Julie Schwartz Corresponding Secretary dsoatpa@gmail.com Heather Oxer Playbill Coordinator dsoaplaybill@gmail.com

3 HOW DO YOU KNOW what s going on? stay in the loop 9 Theatre Department: Facebook Dreyfoos Thespian Troupe 4990! Most Department Info is Posted Here Every Student & Parent Should Follow! Dreyfoos School of the Arts Season Productions Web Site Instagram E-Newsletter Buy Tickets TPA Contacts Thespiantroupe4990 Dreyfoostheatreproductions! Send an to Receive the Newsletter Signup at dsoatpa@gmail.com and add dreyfoostpa@gmail.com to Your Contacts President & Treasurer: dreyfoostpa@gmail.com Volunteer Coordinator & Newsletter: dsoatpa@gmail.com Playbill: dsoaplaybill@gmail.com DSOA: Facebook Instagram Websites Dreyfoos Moms (and Dads) [this is for Parents ONLY] Dreyfoos Parent Teacher Student Organization PTSO Dreyfoos.SOAFI Alexander W. Dreyfoos School of the Arts Counseling Department Dreyfoossoafi Dsoasga

4 10 A R E YO U AW E S O M E? We Need You! HOW CAN YOU help volunteer: THE THEATRE DEPARTMENT? Adult Members of every Theatre Family are EXPECTED TO CONTRIBUTE 15 VOLUNTEER HOURS EVERY SCHOOL YEAR to help the Theatre Department. You can volunteer at SUNFEST, serve cast & crew meals, work the box office or concession stand, join a special events committee, help with the Playbill, join the marketing committee and many other jobs. Do you have special skills or connections? Are you a Contractor? Chef? Seamstress? Graphic Artist? Web Page Designer? QUESTIONS? IDEAS? Want to receive notice of VOLUNTEER OPPORTUNITIES? Contact Volunteer Coordinator Julie Schwartz at dsoatpa@gmail.com attend theatre parents association general meetings: Every parent and guardian of a theatre student is automatically a member of the TPA. We support the Theatre Department by raising funds to provide scholarships, purchase equipment, organize fun activities, assist thespian competitions, fund guest artists, and underwrite senior gifts. The TPA also organizes cast parties, cast and crew meals during show runs, and a year-end banquet. MORE INFORMATION? Contact President Shannon Moriarity at dreyfoostpa@gmail.com buy or sell playbill ads: The Department s largest and most significant fundraiser is its annual Playbill Program 40% of ad sales support the student scholarship fund, which offers both merit and need based scholarships open to all theatre students for help with theatre related expenses (such as attending thespian festivals, Chicago Unified Auditions, Banquet, and Cast & Crew Meals) 60% of ad sales are used to help make our Department one of the top high school theatre programs in the country The Ad Sales Form is available on our Facebook Page and at DUE: SEPTEMEBER 14, 2018 QUESTIONS? Contact Playbill Chair Heather Oxer at dsoaplaybill@gmail.com donate: The Department requests each Theatre Family make an annual tax deductible contribution of $100 per Student to the Student Enrichment Contribution Fund. The SEC is essential to our Department's excellence in programming, most especially Master Classes and Workshops. Please donate your SEC by October 1st. If you are able to donate more, your contribution would be greatly appreciated and put to good use. Additional Sponsorship and Underwriting Opportunities are outlined in this handbook s appendices. Thank you in advance for your support. QUESTIONS? Contact Treasurer Allie Haft at dreyfoostpa@gmail.com

5 11 Dear Theatre Department Students, Parents & Friends Every year, the Theatre Parents Association produces a Theatre Season Playbill, which is distributed to every audience member at every Theatre Department performance during the year. This program is a glossy, high-quality book one of the most professional-looking programs of any high school in the state. The proceeds from ad sales are our Department s largest and most significant fundraiser! This Playbill is a Win-Win-Win for every Theatre Department supporter Students Win - 40% of each ad sale (with the exception of Senior Send-Offs) funds the TPA scholarship program. This program provides both need-based and merit-based scholarships that are open to every Theatre Department student for theatre department activities (as approved by the Scholarship Committee). These activities include District and State Festivals, FTC, Chicago Unified Auditions, Cast & Crew meals, and the Thespian Banquet. Ads start at $75. If a student sells just two small ads, it raises enough to fund admission to the ITS District Festival or the Thespian Banquet. Students also earn lab hours for the time spent pitching ads one hour for every documented attempt, whether or not an ad is placed. (Not valid for Senior Send-Off). The Ad Sales Form, the Sales Presentation Verification Form, and the Scholarship Application can be found in this handbook and online. Advertisers Win The Dreyfoos Theatre Playbill will be distributed this year at more than 40 performances to over 6,000 audience members. Because Dreyfoos is a magnet school, students, and therefore audience members, are from all over Palm Beach County. This breadth of demographic coverage appeals to many business advertisers. Theatre Department Wins 60% of each ad sale supports the TPA s endeavors to help make the Dreyfoos Theatre Department one of the top high school theatre programs in the country. Funds are used for cast and crew celebrations, staff and adjudicator meals, the thespian picnic, Bacchanalia and other fun events, as well as buying much needed equipment and supplies for the Department. Because this is our major fundraiser, we encourage everyone to get out there and sell ads. The deadline is Friday, September 14th so don t delay! If you have questions, please Playbill Coordinator, Heather Oxer at dsoaplaybill@gmail.com. Sincerely, Heather Oxer TPA Playbill Coordinator PLAYBILL AD SALES ARE DUE SEPTEMBER 14, 2018

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7 PLAYBILL Ad Sales Presentation Verification Ad Sales Form can be found on Theatre s Facebook Page and I, of, Name of Company Representative Company Name verify that met with me today at Name of Student Date Time to discuss the placement of an ad in the Dreyfoos Theatre Department Playbill. Signature & Title of Company Representative Phone/ Contact Information Approved by Theatre Department Dean: Date: NOTES FOR STUDENTS Students will receive one lab hour for each verified sales pitch (whether or not an ad is placed) Form must be dated and signed by Ms. Petrucci by Friday, September 14, 2018 Theatre Department faculty reserves the right to verify each sales pitch A copy of this completed form must be attached to the lab hour card Family Congratulatory ads will not be accepted for lab hour credit Questions? Contact Heather Oxer at dsoaplaybill@gmail.com

8 14 STUDENT ENRICHMENT SUGGESTED CONTRIBUTION DUE DATE: October 1, 2018 The Theatre Department requests each Theatre Family contribute at least $100 per student annually to the SEC Fund. Your tax-deductible donation will help defray student expenses, including production costs, master classes, guest artists, classroom supplies (paint, make-up, fabric, etc.) and fieldtrips. It also will allow the Department to make quick, incidental purchases during last minute crunch time before openings. If $100 is not realistic, please consider donating an amount that is. Every dollar helps! ADDITIONAL STUDENT ENRICHMENT CONTRIBUTION The Theatre Department asks for a contribution of at least $100 per Theatre Student but, if you (or your business) would like to donate more, the Department would greatly appreciate it. Additional SEC funds mean more Guests Artists, Master Classes, Visiting Chorographers and Guest Directors. And your donation may allow less advantaged students the same benefits as your own child. Your tax-deductible contribution will help the Theatre Department as a whole. STUDENT ENRICHMENT SUGGESTED CONTRIBUTION Donations before Sept 14 th will be Recognized in Playbill Enclosed is my $100 Suggested SEC Donation $100 is not possible, but Enclosed is my Donation of $ ADDITIONAL STUDENT ENRICHMENT CONTRIBUTION Donations before Sept 14 th will be Recognized in Playbill Enclosed is my additional SEC Contribution to Support the Theatre Department: $100 Recognition in Playbill $250 + Signed Production Poster $500 + Invitation to Cast & Crew Reception $750 + Invitation to Attend Rehearsal $ Behind the Scenes Tour of Cry Baby $ Invitation to Preview OTHER $ STUDENT ENRICHMENT CONTRIBUTION Please include this form with your donation NAME: COMPANY/FOUNDATION: ADDRESS: CITY: STATE: ZIP: PHONE: CELL: TOTAL SEC DONATION: $ MAKE CHECKS PAYABLE TO: SOAFI THEATRE DEPARTMENT P.O. BOX 552 WEST PALM BEACH CREDIT CARD PAYMENTS: CALL DESIGNATE THEATRE DEPARTMENT SEC Donations before Sept 14th will be recognized in Playbill

9 Wanna Be a Producer? This year, the Theatre Department will produce four major shows and several showcases. These productions are costly licensing fees, elaborate sets, costumes, props, make-up, wigs and technical equipment. Ticket sales often fall short of covering all production costs, so other Department funds must be used to supplement. But when production costs are underwritten by a Producer, ticket revenues and production budgets can be redirected to enhance our students arts-based education and theatrical training. All Theatre Producers will be recognized and acknowledged for their generous contribution benefits will be comparable to underwriting, and may be negotiated and customized to suit a Producer s preferences. Possible benefits include signage, premium Playbill ads, signed production posters, and meet & greats with casts and crews. Please contact TPA President Shannon Moriarity at dreyfoostpa@gmail.com to discuss specifics. TPA SPONSORSHIPS The Theatre Parents Association assists, promotes and supports the Theatre Department. Unfortunately, the School District s budget is not nearly enough to cover all the opportunities DSOA offers our theatre students. The TPA tries to make up the difference by providing scholarships and grants, purchasing supplies and equipment, organizing fun activities, presenting senior gifts, serving meals to theatre faculty and audition adjudicators, funding master classes and guest artists, and hosting cast parties and a year-end banquet. Questions? Contact TPA President Shannon Moriarity at dreyfoostpa@gmail.com. 15 I M GONNA BE A PRODUCER! $1000 Produce Short Attention Span Theatre [SAST] Recognition in Playbill & from Stage $1000 Produce Directing Showcase Recognition in Playbill & from Stage $1000 Produce Senior Showcase Recognition in Playbill & from Stage $2500 Produce Black Box Play Recognition in Playbill, from Stage & on Poster $5000 Produce Black Box Musical Behind the Scenes Tour Recognition in Playbill, from Stage & on Poster $15,000 Produce Main Stage Spring Play Behind the Scenes Tour + Cast Meet & Great Recognition in Playbill, from Stage & on Poster $25,000 Produce Main Stage Fall Musical Premium Seats + Behind the Scenes Tour + Cast Meet & Great Attend Rehearsal + Recognition in Playbill, from Stage & on Poster TPA SPONSORSHIPS Donations before Sept 14 th will be Recognized in Playbill Sponsorship Opportunities Concession Stand $250 Box Office $500 Black Box $750 Theatre Gatherings $1000 Tech Crew Assistance $1000 Costume Shop Assistance $1250 Build Crew Assistance $1500 Senior Gifts $1750 Year End Banquet $ DONATIONS THEATRE DEPARTMENT Please include this form with donation NAME: COMPANY/FOUNDATION: ADDRESS: CITY: STATE: ZIP: PHONE: CELL: TOTAL DONATION/S: $ MAKE CHECKS PAYABLE TO: SOAFI THEATRE DEPARTMENT P.O. BOX 552 WEST PALM BEACH CREDIT CARD PAYMENTS: CALL DESIGNATE THEATRE DEPARTMENT Donations before Sept 14th will be recognized in Playbill

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11 17 SCHOLARSHIP APPLICATION Theatre Parents Association APPLICATION GUIDELINES: All Theatre Students are encouraged to apply for Scholarships Scholarships may be NEED-BASED, MERIT-BASED or a combination At the time of application, Student may NOT be on DSOA Probation and must have all 4 s and 3 s in Conduct Each fieldtrip/activity/event requires a separate application Only timely and complete applications will be considered. Applications must be Signed by Student and Parent/Guardian Submitted to Dean by 3:45 pm on due date of fieldtrip/activity/event paperwork or payment CRITERIA to be CONSIDERED BY SCHOLARSHIP COMMITTEE FOR MERIT BASED APPLICATIONS Student s Involvement in DSOA Theatre (including Lab Hours, Volunteer Service, Participation in Auditions, ITS activities, etc.) Playbill Ad Sales & Sunfest Shifts Effort, Conduct and Grades in Theatre Classes Benefits of Trip/Activity to Student's Theatre Development FOR NEED-BASED APPLICATIONS Financial Need of Student, Parents and/or Guardians Free or Reduced Lunch Status Receipt of Other Theatre Department Scholarships Effort, Conduct and Grades in Theatre Classes Benefits of Trip/Activity to Student's Theatre Development Student s Name: Grade: Name of Field Trip/Activity/Event: Amount requested: $ STUDENT: How will this field trip/activity/event benefit you and your theatre training? Have you previously received a scholarship/s from SOAFI-Ray of Light or TPA while at DSOA? Yes No If yes, please list the field trip/activity/event and the year: FORM CONTINUED ON REVERSE SIDE PARENT/GUARDIAN SIGNATURE REQUIRED

12 18 Please share any additional information you would like to be considered in this request: Is this Request NEED-BASED MERIT-BASED COMINATION OF BOTH Continue ONLY if Request is NEED-BASED or a COMBINATION of Need-Based & Merit-Based Initial here if request is NOT Need-Based 1. Does student currently qualify for Free or Reduced Lunch? Yes No 2. What are the financial circumstances associated with this request? Why are you requesting assistance? (please provide a brief summary) Student Signature: Date: NO REFUNDS are ever given for DSOA fieldtrips once reservations have been made. Please be certain of your student s participation and ability to attend before applying for a scholarship or submitting fieldtrip paperwork. If your student does not attend the fieldtrip after you request and are awarded a scholarship, you will be responsible for repayment of the awarded scholarship funds. Your signature below confirms your understanding and agreement of this policy Parent Signature: Date: Phone Number: Submit completed form to Theatre Dean Theatre Dean Approval: TPA President Approval: TPA Treasurer Approval: Date: Date: Date: Amount Awarded: $