Mayor Kauffman moved to approve the request. Second by Board Member Landis and motion passed unanimously.

Transcription

1 BOW Board Meeting of May 18, 2015 Page 1 BOARD OF PUBLIC WORKS AND SAFETY AND STORM WATER BOARD MEETING HELD MAY 18, 2015 GOSHEN, INDIANA The Board of Public Works and Safety and Storm Water Board of the City of Goshen met in the Council Chambers, 111 East Jefferson Street on May 18, 2015, at 2:00 P.M. for their weekly Board meeting. Mayor Kauffman was the presiding officer with members of the Board present or absent as follows: PRESENT: ABSENT: Mayor Kauffman, Board Member Landis Board Member Stegelmann OTHERS: Clerk-Treasurer Office Assistants, City Attorney, City Planner, Fire Chief, Police Chief, Building Inspector Haney, Street Commissioner, Legal Contracts and Claims Manager, Mayor s Administrative Assistant Lung, Superintendent of Waste Water, Superintendent of Water and Sewer, Utilities 1 st Deputy, Administrative Utilities Engineer, Central Garage Fleet Manager, Park & Recreation Coordinator, Assistant Street Commissioner, Wastewater Maintenance Technician. Minutes of the meeting of March 23 rd and March 30 th, 2015 were presented. On motion of Mayor Kauffman and second by Board Member Landis, the minutes were approved as presented. REQUEST TO APPROVE PROMOTION OF M. SHULTZ TO RANK OF LIEUTENANT FOR THE GOSHEN POLICE DEPARTMENT Police Chief Wade Branson requested Board approval of the promotion of Matthew F. Shultz to the rank of Lieutenant with the Goshen Police Department. It is requested the promotion be retroactive to Friday, May 15 th, Mayor Kauffman swore in Matthew F. Shultz to the rank of Lieutenant. REQUEST TO APPROVE PROMOTION OF K. MAGGERT TO THE RANK OF DETECTIVE FOR THE GOSHEN POLICE DEPARTMENT Police Chief Wade Branson requested Board approval of the promotion of Kirk M. Maggert to the rank of Detective. It is requested the promotion be retroactive to Friday, May 15 th, Mayor Kauffman swore in Kirk M. Maggert to the rank of Detective. OPEN BIDS FOR THE DEMOLITION PROJECTS AT 311, 313 AND 317 NORTH 5 TH STREET Mayor Kauffman opened the following bids:

2 BOW Board Meeting of May 18, 2015 Page N 5th 313 N. 5th 317 N. 5th 311, 313 & 317 N. 5th Barnes Backhoe Service $4, $ 5, $ 5, $ 14, Jerry Reed Excavating $5, $ 7, $ 6, $ 18, Beer & Slabaugh, Inc $7, $11, $10, $ 25, RGB Sales LLC $6, $ 9, $ 8, $ 24, John Ward Concrete $5, $13, $10, $ 29, Mayor Kauffman moved to refer the bids to the Legal Department for review and recommendation. Second by Board Member Landis and motion OPEN BIDS FOR THE DEMOLITION PROJECT AT 214 SOUTH 23 RD STREET Mayor Kauffman opened the following bids: Barnes Backhoe Service $ 7, Jerry Reed Excavating $ 9, RGB Sales LLC $ 9, John Ward Concrete $14, Mayor Kauffman moved to refer the bids to the Legal Department for review and recommendation. Second by Board Member Landis and motion REQUEST TO APPROVE AGREEMENT WITH COMCAST Legal Contracts and Claims Manager Keitha Windsor requested Board approval to enter into a contract with Comcast. This is to provide internet service at the Park Department s Welcome Center at Fidler Pond. The installation fee is $ and the monthly fee is $ REQUEST TO APPROVE PARKING ALONG A NO PARKING AREA AT 2905 WOODMERE LANE Vin Oeurn-Hem 2905 Woodmere Lane requested Board approval for parking along a No Parking area on May 23 rd and June 20 th, 2015 for a family birthday party and graduation party. Ms. Oeurn-Hem stated that she has spoken with the neighbors and they were all fine with the temporary parking situation. REQUEST TO APPROVE USE OF RIGHT-OF-WAY FOR RIDE OF SILENCE Danny Jones, owner of Lincoln Avenue Cycling, 430 West Lincoln Avenue, requested Board approval for the use of public streets to conduct a 10 mile Ride of Silence bike ride. This is an annual event held around the United States in honor of bicyclists that have been killed or injured by motorists. The pace is usually at a 10 mph pace in silence on public roadways with traffic so that motorists see us and know that we have the same rights to the road as they do. The ride will be held on May 20 th, 2015 at 7:00 pm and will conclude at 8:00 pm. The ride will start and end

3 BOW Board Meeting of May 18, 2015 Page 3 at Lincoln Avenue Cycling. Mr. Jones stated he has spoken with Shawn Turner from the Police Department and received his approval for the ride. REQUEST TO APPROVE CLOSURE OF 5 TH STREET PARKING LOT BETWEEN WASHINGTON STREET AND THE ALLEY FOR EVENT AT 211 SOUTH 5 TH STREET FOR JANUS MOTORCYCLES Stacy Detnick representing Janus Motorcycles, 211 South 5 th Street, requested Board approval to close the 5 th Street parking lot between East Washington Street and the alley for a Flight of the Phoenix cookout event on June 6, 2015 from 1:00 pm until 7:00 pm, which will include food, drinks and live music. The event is being held to thank all of their Kickstarter and local supporters and to unveil the newest motorcycle models. The parking lot falls on the north side of their building and will allow for fans to see the bikes, meet with owners and tour the shop. Ms. Detnick stated they have spoken with the surrounding businesses and all have stated they are fine with the closure and also signed a paper with their request. REQUEST TO APPROVE RESOLUTION TO DECLARE AS SURPLUS & APPROVE OF DISPOSAL OF SURPLUS PROPERTY Legal Contracts and Claims Manager Keitha Windsor requested Board approval of a Resolution to Declare as Surplus and Approve of Disposal of Surplus Property. The City wishes to have a HP Deskjet 9300 Printer, Model C8136A, S#CN4B declared as surplus property and to be disposed of in accordance with IC The Board of Public Works and Safety is requested to: 1. Declare the printer as surplus property; and 2. Resolve to dispose of the surplus property in accordance with IC REQUEST TO APPROVE AGREEMENT WITH BILL MAYS D/B/A MACO CONSTRUCTION Legal Contracts and Claims Manager Keitha Windsor requested Board approval to enter into an agreement with Bill Mays d/b/a Maco Construction. The City wishes to have Maco Construction spot repair the ceiling and walls in City Hall. Work on the project shall be completed within 60 calendar days from receipt of notice to proceed and the total cost for all work shall not exceed $

4 BOW Board Meeting of May 18, 2015 Page 4 REQUEST TO APPROVE AGREEMENT WITH DONOHUE & ASSOCIATES FOR WATER TREATMENT PLANT Legal Contracts and Claims Manager Keitha Windsor requested Board approval to enter into an agreement with Donohue & Associates for on-call professional engineering services as required by the City s Water Treatment Facility and distribution system to assist with programming and other related Water Treatment Facility and distribution system issues. The term of the agreement is for a maximum of 3 years or until the agreed to funds of $10, are depleted, whichever comes first. REQUEST TO APPROVE AGREEMENT WITH DONOHUE & ASSOCIATES FOR WASTEWATER TREATMENT PLANT Legal Contracts and Claims Manager Keitha Windsor requested Board approval to enter into an agreement with Donohue & Associates for on-call professional engineering services as required by the City s Wastewater Treatment Plant and collection system to assist with programming and other related WWTP and collection system issues. The term of the agreement is for a maximum of 3 years or until the agreed to funds of $10, are depleted, whichever comes first. REQUEST TO APPROVE NINTH STREET MODIFICATIONS FROM MADISON STREET TO WASHINGTON STREET PROJECT NO Administrative Utilities Engineer Dustin Sailor requested Board approval to hire Walsh & Kelly to do the asphalt pavement repairs on Michigan Street. These repairs include an area approximately 550 feet long by 24 feet wide from Johnston Street to Bluegrass Street. This work would be in accordance with the unit prices for labor and materials quotes for the Wastewater Treatment Plant Parking Lot Paving with a not to exceed amount of $35, REQUEST TO APPROVE POST CONSTRUCTION PLAN: KEYSTONE RV BUILDING & SITE 3313 & 3425 CORRIE DRIVE (JN: ) Administrative Utilities Engineer Dustin Sailor requested Board approval for the Keystone RV Building & Site Post Construction Plan at 3313 & 3425 Corrie Drive. On April 13 th, 2015, the Stormwater Board accepted the Second Amendment to the Post-Construction Stormwater Management Plan for the project. Afterwards, it came to his attention that the overall amended Agreement was not signed by the Stormwater Board. Therefore, the Stormwater Department is placing before you Exhibit 6 of the Second Amendment to the Post-Construction Stormwater Management Plan for Keystone RV for the Board s signature.

5 BOW Board Meeting of May 18, 2015 Page 5 REQUEST TO APPROVE CHANGE ORDER NO. 5 FOR THE RIVER RACE DRIVE CONSTRUCTION PROJECT JN: Administrative Utilities Engineer Dustin Sailor requested Board approval of Change Order No. 5 for the River Race Drive Construction. This change order is for the additional cost of changing the sanitary sewer design from SAN MH #11 to an existing sanitary MH on South 3 rd Street. SAN MH #10 from the original design will be eliminated. The structure will be purchased since it cannot be returned. The new 8 SDR-35 PVC sanitary sewer main will be constructed from SAN MH #11 to the existing sanitary MH on South 3 rd Street. The work will include the saw cutting and removal of pavement on South 3 rd Street, the coring and booting of the existing sanitary sewer MH, installation of a drop, the patching of South 3 rd Street and traffic control for the temporary closure of South 3 rd Street. This change order increases the total contract by $46, for a total increase with all change orders to the original contract price by $159, (8.15%) for a total cost of $2,000, REQUEST TO APPROVE HORN DITCH 2 STAGE DITCH ROAD CLOSURE (JN: ) Administrative Utilities Engineer Dustin Sailor requested Board approval for the 2 stage Ditch Road Closure at Horn Ditch. The City and the businesses adjoining Horn Ditch are working with the Elkhart County Surveyor s office to convert Horn Ditch into a 2-stage ditch between County Road 31 and College Avenue. Niblock Excavating was retained in 2014 to perform the work, and they are currently excavating the ditch banks back between Kercher Road and College Avenue. Beginning May 19 th, Niblock anticipates their work will begin north of Eisenhower Drive North. During this work phase, Niblock s haul trucks will need to repeatedly cross Eisenhower Drive North. To protect the public during the repeated hauling cycles, Niblock Excavating has requested they be allowed to close Eisenhower Drive North between US Hwy 33 and Century Drive. The daytime road closures will be needed between the hours of 7:00 am and 5:00 pm daily, Monday through Friday beginning Tuesday, May 19 th until Friday, June 5 th. Niblock Excavating will provide the required barricades and appropriate signage during the daytime closures. REQUEST TO APPROVE ROAD CLOSURE OF FRANKLIN STREET Superintendent of Water and Sewer Kent Holdren requested Board approval for the closure of Franklin Street. The Goshen Water and Sewer Department will be replacing a section of sewer main and are requesting to close Franklin Street from Main Street to 7 th Street from Tuesday, May 19 th and will be reopened before school opens the next day. The Principle for Parkside School has been made aware of the closure and will contact the buses and the appropriate personnel. Also, a section of Main Street (north bound lane) will be closed to one lane on Tuesday May 19 th, 2015 from 6:00 am till 8:00 pm.

6 BOW Board Meeting of May 18, 2015 Page 6 ORDER OF THE BOARD OF PUBLIC WORKS AND SAFETY & RONALD E. DAVIDHIZAR WITH STIPULATION City Attorney Larry Barkes stated to Board Members this agreement before the Board to review is between the Building Department and Ronald Davidhizar and includes eight properties that Mr. Davidhizar owns. Following are the eight properties: A Egbert Avenue B. 322 W. Oakridge C. 213 Queen Street D. 217 Queen Street E. 609 S. Main Street F. 520 N. 5 th Street G. 209 Queen Street H. 207 Queen Street In 2011, the City and Ron Davidhizar identified 45 houses that at that time had been vacant for at least 3 years, many of them much longer than that. These are the last 8 from the list of 45 houses and they are now scheduling those to be brought up to code, and it is agreed that it will be 4 houses this year and 4 houses next year. Most of these houses are in the worst shape of the whole 45, and that is why they were left to the last. We are establishing an Order to be repaired in accordance to that schedule, plus there are a couple house cleaning issues that are included in this and there is a dispute on one of the houses on what building code gets applied and they are set to meet with Mr. Davidhizar this week. Mayor Kauffman moved to approve the stipulation of Facts and Action, which the Board of Public Works and Safety accepts and adopts as a part of the Board s finding of facts and order. Second by Member Landis and motion RESCHEDULED BOARD OF PUBLIC WORKS AND SAFETY MEETING Mayor Kauffman stated that due to the Memorial Day holiday, the Board of Public Works & Safety has been rescheduled for Tuesday, May 26 th, from Monday, May 25 th, The meeting will be held at 2 pm in the Council Chambers, Police and Courts Building, 111 East Jefferson Street. The regular meeting schedule will resume on Monday, June 1 st, NOTIFICATION OF STREET CLOSURES Street Commissioner Denny Long stated he met with Rieth-Riley Construction and they are getting ready to restart the North Main Street project. He informed the Board that starting tomorrow, crews will be on Main and Oakridge streets replacing the sewer line, and will be restricted to one lane. Starting next Tuesday, it was requested if they could close the 100 block of West Wilden for ½ a day to grind out the asphalt and the approach there, and will be finishing approaches going north out of town that haven t been paved or needs to be repaved.

7 BOW Board Meeting of May 18, 2015 Page 7 Mayor Kauffman moved to approve the closure of the 100 block of West Wilden Avenue for ½ a day starting Tuesday, May 26 th, Second by Board Member Landis and motion passed unanimously. NOTIFICATION OF BRUSH AND LEAF COLLECTION Street Commissioner Denny Long stated the Goshen Street Department will be making their monthly brush pick-up beginning on Tuesday, May 26, The Department will proceed as quickly as possible, and there is no way to know which neighborhoods will be picked up on which day of the week. This collection will include the final removal of leaves and garden refuse, either loose or in bags. Piles should be placed at the curb, not in the street. Brush must be in a separate pile from all other yard waste and are to be trash-free and placed away from utility poles, fire hydrants and trees. For details, residents will find them at or by calling , Monday-Friday between 7 am and 4 pm. There being no further business Mayor Kauffman moved to process claims and then to adjourn. Second by Board Member Landis and motion BOARD OF PUBLIC WORKS AND SAFETY AND STORM WATER BOARD: MAYOR ALLAN KAUFFMAN BOARD MEMBER RUDY STEGELMANN BOARD MEMBER MICHAEL A. LANDIS ATTEST CLERK-TREASURER TINA M. BONTRAGER