Point Loma Tennis Club Board of Directors Meeting Minutes January 26, 2016

Transcription

1 Point Loma Tennis Club Board of Directors Meeting Minutes January 26, 2016 The Meeting was called to order at at 6:00 pm in the Association Club House and a quorum established. Directors Present: Laurie Rennie, President Becky Stull, Vice President Bill Scarfia, Treasurer Eileen Robinson, Secretary Shelly Schwartlander, Director Valerie Hume, Director Tina Padilla, Director Directors Absent: None Director Rennie introduced herself and the rest of the 2016 Board of Directors. Re-Appoint Committees It was unanimously agreed that the following Committees will be recognized for 2016: Social, Landscape, Maintenance/Architectural. Committee sign -ups will be done in February and interested owners are encouraged to participate. Homeowners Comments 155 reported water damage to her kitchen ceiling from a roof leak several years prior and additional damage occurred in her living room from the last rain where water came in over the sliding glass door. The damage was reported to her insurance company who has declined coverage. The roof has been repaired and will be re-roofed as soon as the rainy weather is over. The Manager will request remediation costs for the unit and contact the owner s insurance adjuster. A request was made for a handicapped parking space near her unit. The Association is private property and is not required to provide handicapped parking however the owner was free to contact the City of San Diego who may authorize a handicapped parking space on the street near her unit. 1

2 49 noted that the small hammer that was attached to the fire hose cabinet was missing and there would be no easy way to break the glass in the event of a fire. The Manger will contact the fire service vendor regarding the issue. At the previous meeting it was stated that the next elevator renovation would be 2662 and confirmation was requested. The next elevator modernization will be done at 2662 Worden. The elevator interior is not included in the modernization only the equipment. 22 would like the Board to work on a way to keep random people with dogs out of the community as they are not picking up behind their pets. It was recommended that additional no trespassing signs be posted especially at the main entrance. The Manager will contact the Loma Palisades Manager regarding the problem. 155 it was reported that homeless individuals had been sleeping in the dumpster in the 2628 building. Security will be notified. 159 stated that she and her neighbor in 161 had been flooded during the recent heavy rains and that the Club House had also flooded. It was requested that the Association look into what needed to be done to channel future water to prevent additional flooding. Manager to check with the Association Attorney and Insurance Agent. 293 stated that tree #5 indicated on the Rappaport Tree Assessment was shown as a high priority to have dead wood removed and limb reduction done as it towers 80 feet over the building and sidewalk. The reduction was not done in 2014 or 2015 when the tree maintenance was done. 42 garages are only being blown every other month which isn t adequate during the fall and winter due to the leaf drop. Director Stull moved with Director Padilla seconding to increase the garage blowing to once a month for the Fall & Winter season and every other for the Spring & Summer or as needed. The motion passed unanimously. 242 reported sand in her garage from the heavy rains. It was requested that the sand be swept up prior to the blowing being done. The sand will be removed prior to blowing. 2

3 22 the maintenance crew does a very good job for the community. Approval of Minutes The November 24, 2015 Board of Directors Meeting Minutes were reviewed. Director Robinson moved with Director Hume seconding to approve the Minutes as submitted. Robinson/yes, Hume/yes, Rennie/abstain, Stull/abstain, Padilla/abstain, Schwartlander/abstain, Scarfia/abstain. The motion carried. The Annual Meeting Minutes of December 9, 2015 were reviewed. Director Scarfia requested a correction to reflect that he is a CPA and not a Tax Accountant. Director Robinson moved with Director Schwartlander seconding to approve the Minutes with the correction requested by Director Scarfia. Robinson/yes, Schwartlander/yes, Scarfia/yes, Stull/yes, Hume/yes, Rennie/yes, Padilla/abstain. The motion carried. The Directors Organizational Meeting Minutes of December 29, 2015 were reviewed. Director Stull moved with Director Padilla seconding to approve the minutes as submitted. The motion passed unanimously. Review Financial Report Mr. Scarfia has put together a synopsis of the monthly financial report that includes a graph with the reserve budget for 2015 which shows the Association in good financial position and ending the year with $130, in the operating account partially due to a tax refund of $23, and a portion of the signing bonus of $23, the Association received as part of the new laundry contract. Mr. Scarfia moved that $40, be moved to the reserve account prior to January 30 th and that another $40, be moved to the reserve account in 60 days. Director Schwartlander seconded the motion and the motion passed unanimously. The Association has $20, in current liabilities and is in good condition at the end of December. Director Scarfia moved with Director Stull seconding to approve the November & December Financial Reports as submitted. Scarfia/yes, Stull/yes, Rennie/yes, Hume/yes, Robinson/yes, Schwartlander/yes, Padilla/abstain the motion carried. 3

4 New Business Tree Maintenance Proposal The Board of Directors reviewed the tree maintenance proposal. There were several trees that did not get adequate trimming and it was agreed to table the item and have the Manager contact Arborwell about the concerns. Town Hall Meeting A town hall meeting with the Association Attorney has been scheduled for February 16 th 2016 to discuss the proposed insurance amendment and to answer questions. Homeowners were encouraged to attend. Homeowners Comments 39 agrees that Arborwell should do the tree reductions. 208 thanked the Board for opening the one tennis court to families for a play area but wanted the Board to know that recently the families are starting to feel harassed by security for every noise and requested that owners and residents be more tolerant of the children playing as summer is coming. 159 there had previously been interest in stenciling a hopscotch, four square court and in using a portion of the tennis court for a small putting green. It was requested that the item be put on the Agenda for the next meeting. 321 residents need to be tolerant but parents need to be responsible as he has seen the kids running around and around the pool and in the Jacuzzi with no adult supervision. 240 would like to install a washer and dryer in his small back yard. The laundry equipment will be it a cabinet and will not be visible from outside the fence. It was requested that the owner provide a picture of what he was proposing and the location and also to get the approval of his neighbors. Once the information is received it can be discussed at the next meeting. There being no further business the meeting was adjourned to Executive Session at 7:15 pm 4

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