The Minutes of the Regular Meeting of the Parkersburg Utility Board. August 10, 2016 CALL TO ORDER

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1 5064 The Minutes of the Regular Meeting of the Parkersburg Utility Board August 10, 2016 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 10 th day of August, Chairman Colombo called the meeting to order at 9:00 a.m. ROLL CALL Present: Jimmy Colombo, Chairman Edward Glasser, Board Member Gregory Herrick, Board Member Paul Hoblitzell, Board Member Christopher Pauley, Assistant Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Absent: John Lutz, Vice Chairman George Zivkovich, Counsel Erin Hall, Comptroller Others Present: Scott Stearns, Strand Associates Evan Bevins, Parkersburg News & Sentinel CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the July 27, 2016 regular board meeting for acceptance into the record. Edward Glasser moved the minutes of the July 27, 2016 regular meeting of the Parkersburg Utility Board be approved and filed as presented. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members present.

2 5065 CONSIDERATION OF PAY ESTIMATE #22 FOR CONTRACT , WASTEWATER TREATMENT PLANT IMPROVEMENTS Eric Bennett stated he had provided a copy of pay estimate #22 from Orders Construction Company in the amount of $369, Bennett noted the amount includes a reduction in retainage. He recommended the Board authorize payment. Gregory Herrick moved to approve pay estimate #22 from Orders Construction Company for Contract , Wastewater Treatment Plant Improvements in the amount of $369, as submitted to the Board. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members present. CONSIDERATION OF PAY ESTIMATE #23 FOR CONTRACT , WASTEWATER TREATMENT PLANT IMPROVEMENTS Eric Bennett stated he supplied a copy of the pay estimate and explained the reason for the second pay estimate is a result of #22 being held to allow change order #5 to go through approval by the IJDC. Bennett noted pay estimate #23 from Orders Construction Company is for the amount of $16, and recommended the Board approve payment. Paul Hoblitzell moved to approve pay estimate #23 from Orders Construction Company for Contract , Wastewater Treatment Plant Improvements in the amount of $16,832.70, as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. RESOLUTION AND DRAW REQUEST FROM INFRASTRUCTURE AND JOBS DEVELOPMENT COUNCIL (IJDC) LOAN FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS Chris Pauley stated this is the usual mechanism to draw funds to pay for expenses related to the wastewater treatment plant improvements. Pauley recommended the Board authorize the Chairman to sign the necessary document. Herrick asked if the draw included funds for both pay estimates. Bennett confirmed it did.

3 5066 Paul Hoblitzell moved to approve the draw request and to authorize the Chairman to sign the resolution to draw loan funds to pay for expenses related to the wastewater treatment plant improvements as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. PRESENTATION BY SCOTT STEARNS, STRAND ASSOCIATES WASTEWATER TREATMENT AND DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP) ADMINISTRATIVE ORDER (AO) UPDATE Scott Stearns provided an update of progress in meeting the requirements of Administrative Order 4056, with projects completed and the costs of each project. Stearns commented an engineering report providing the effectiveness of completed projects with supporting data is required to be submitted by the end of Stearns noted the deadline for full compliance of eliminating all overflows is He explained full compliance will likely not be achieved due to costs and the customer s ability pay for the projects. Stearns explained the goal of the report is to provide evidence of progress and justify negotiations for extending the deadline. Stearns explained what will need to be included in the engineering report to provide the evidence of progress and a long term plan for future efforts to meet compliance. Stearns noted that rates were raised to fund the completed improvements and customers are at or near the affordability thresholds for sewer fees. Stearns commented, in order to pay for future projects, grant funds may need to be investigated. Stearns stated one of the projects identified, but not pursued was the construction of south side treatment or storage. Opinions have changed with the development of completed projects, and south side treatment is not considered necessary. Remote storage or additional pumping may still be options, but the results of the study will determine the reasonable projects. Stearns made recommendations to support the development of the engineering report. Glasser asked if this issue will have any impact on the City of Vienna. Bennett responded Vienna will not be affected since they manage their own collection system to the point of treatment. Hoblitzell asked about the type of investigations made when a development applies to connect to the PUB collection system. Bennett explained the large developments may involve an engineering study to ensure capacity is available and in some instances improvements in the system are required. Small development connections are investigated to determine line condition and best connection locations. Hoblitzell commented that he remembered investigations for water service. Hoblitzell questioned if a developer could be denied service. Bennett stated only if a justifiable reason could be cited, such as insufficient capacity. The developer could be required to pay for any upgrades to the system to handle the additional capacity.

4 5067 Colombo asked if the inflow on Ward s Run was continuing to be an issue. Bennett responded the upgrades have greatly reduced the issues with overflows on the Ward s Run drainage. Hoblitzell asked how long PUB has been using the lining system. Bennett responded lining has been in use in Parkersburg for thirty years more or less. Hoblitzell inquired about the status of the early lining installs. Bennett responded the linings have held up and none of the linings have failed. He noted the only downfall has been the sealing of the lateral connections, but a top hat style liner has been developed to seal that connection. Herrick requested the next step in the process. Bennett explained a scope of work would be established and a proposal would be submitted to the Board for approval. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $534, were considered for approval: BFS Petroleum Products, Inc gallons unleaded, 1000 gallons diesel - all depts. 4, C.I. Thornburg Co., Inc locking valve lids - water maint. 1, C.I. Thornburg Co., Inc meter pits & 20 - meter pit lids - water maint. 2, City of Parkersburg Workers compensation - July , Crescent - McConnell Supply, LLC Material for conduit job for aerators & clarifiers - WTP 9, Emergency Communications Network Annual contract for mass calling system - August 10, August 9, , Evoqua Water Technologies Material to rebuild north clarifier drive - WTP 10, Ferguson 12 - meter setters - water maint. 1, Ferguson 12-1" meter stops - water maint. 1, Grainger Parts for Rt. 2 & Summers St Booster Stations 1, Harrington Industrial Plastics Freight for 1,300 gal tank with sump - flush truck Linko Technology Inc. Annual software maintenance and support plan - WWTP 1, Lowe's 4-16oz synthetic air comp oil, 2-30gal air compressors, & 1 - gal PVC rolling tool tote - plant maintenance Lucity, Inc. Annual program renewal - work order system - 10/1/16 thru 9/30/17 6, Martin Marietta tons # 57,& tons 1 1/2" limestone - water maint MonPower 32nd St. Pump Station - July MonPower Water Treatment Plant - July , MonPower Waste Water Treatment Plant - July , MonPower Neal Run Pump Station - July MonPower 1st. Ave. Pump Station - July , MonPower 6th St. Pump Station - July , Orders Construction Company Contract Est # 22 - Phase II WWTP thru June 30, , Orders Construction Company Contract Est # 23 - Phase II WWTP thru July 31, , Parkersburg Utility Board Sewer bill - WTP - July 31, , Parkersburg Utility Board Water bill - WTP - July 31, , Petroleum Products, LLC 100 gal of 15W40 - shop

5 5068 POSM Software LLC Annual software maintenance renewal - camera truck - 10/1/16 thru 9/30/17 2, Smith Concrete 7 yds. 9 bag 2% Hi-Early concrete - water maint Smith Concrete 7 yds. 9 bag 2% Hi-Early concrete - water maint Smith Concrete 9 yds. 9 bag 2% Hi-Early concrete - sewer maint. 1, Smith Concrete 11.5 yds. 9 bag 2% Hi-Early concrete - sewer maint. 1, State Electric 3 - pump sequencer relays - plant maint. 1, State Electric 1 - UFD fan kits for #1 aeration blower- WWTP 4, US Postage Postage for billing - July 31, , US Postage Postage for 14W's - August , Walker Machinery Repairs for backhoe sewer maint. 6, TOTAL APPROVED 534, Total amount of checks paid from sewer operating fund July 22, August 5, , Check # Edward Glasser moved the list of invoices over $750, dated August 10, 2016 in the amount of $534, be approved for payment as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. OTHER BUSINESS METER SHOP VEHICLE DAMAGE Eric Bennett mentioned PUB had a truck involved in a traffic accident a couple of week prior. The other driver was responsible and their insurance has not yet completed the estimate of damages. Bennett noted the damage is very close to totaling the vehicle due to the age of the vehicle. He commented he intended to request authorization to replace the vehicle at this meeting, but a determination on damage has not been completed. ERIN HALL, COMPTROLLER STATUS Gregory Herrick inquired when Erin Hall is due to return from maternity leave. Chris Pauley responded she is expected to return mid to late October. NEXT MEETING DATE Eric Bumgardner stated the next regular meeting is scheduled for August 24, 2016.

6 5069 Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on August 24, ADJOURNMENT Paul Hoblitzell moved the meeting be adjourned. Edward Glasser seconded the motion and it was approved by a unanimous vote of the Board members present. The meeting adjourned at 9:36 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager